Accessibility statement for People and Money Absences

Website accessibility statement in-line with Public Sector Body (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

This accessibility statement applies to: https://elxw.login.em3.oraclecloud.com/ (Absences)

This application uses Oracles Software and is run by the Finance Directorate, at the University of Edinburgh. We want as many people as possible to be able to use this application. For example, that means you should be able to:

  • Change colours and contrast levels
  • Experience no moving/scrolling text

We’ve also made the application text as simple as possible to understand. However, some of our content is technical, and we use technical terms where there is no easier wording, we could use without changing what the text means.

Customising the website / application 

AbilityNet has advice on making your device easier to use if you have a disability. This is an external site with suggestions to make your computer more accessible:

AbilityNet - My Computer My Way

With a few simple steps you can customise the appearance of our website / application  using your browser settings to make it easier to read and navigate:

Additional information on how to customise our website appearance

If you are a member of University staff or a student, you can use the free SensusAccess accessible document conversion service:

Information on SensusAccess

How accessible this website / application is

We know some parts of this application are not fully accessible:

  • There are pop-ups and new browser tabs that arise without notice
  • Some information is conveyed by colour only
  • Some non-text elements could have better alt text
  • Some content may be cut with higher magnification levels
  • Some colour contrasts do not be of better colour contrast (although meeting the legal minimum)
  • Some text is very small
  • Not all content is accessible by keyboard
  • The area where the user has navigated by keyboard is unclear and lacking in contrast
  • Keyboard navigation order is not always logical
  • The application is not fully compatible with all assistive technologies (such as JAWS, or Dragon)

Feedback and contact information

If you need information on this application in a different format, including accessible PDF, large print, audio recording or braille:

  • Email IS.Helpline@ed.ac.uk
  • Call our Information Services Helpline +44 (0)131 651 5151
  • British Sign Language (BSL) users can contact us via Contact Scotland BSL, the on-line BSL interpreting service.

We’ll consider your request and get back to you in 5 working days.

Reporting accessibility problems with this website / application


We are always looking to improve the accessibility of this application. If you find any problems not listed on this page, or think we’re not meeting accessibility requirements, please contact:

  • Email IS.Helpline@ed.ac.uk
  • Call our Information Services Helpline +44 (0)131 651 5151
  • British Sign Language (BSL) users can contact us via Contact Scotland BSL, the on-line BSL interpreting service.

We’ll consider your request and get back to you in 5 working days.

Enforcement procedure


The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint please contact the Equality Advisory and Support Service (EASS) directly:

Contact details for the Equality Advisory and Support Service (EASS)

The government has produced information on how to report accessibility issues:

Reporting an accessibility problem on a public sector website

Contacting us by phone using British Sign Language

British Sign Language service

Contact Scotland BSL runs a service for British Sign Language users and all of Scotland’s public bodies using video relay. This enables sign language users to contact public bodies and vice versa. The service operates from 8.00am to 12.00am, 7 days a week.

Contact Scotland BSL service details.

Technical information about this website’s accessibility

The University of Edinburgh is committed to making its websites and applications accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

Compliance Status

This application is partially compliant with the Web Content Accessibility Guidelines (WCAG) 2.2 AA standard, due to the non-compliances listed below.

The full guidelines are available at:

Web Content Accessibility Guidelines (WCAG) 2.2 AA standard

Non accessible content

The content listed below is non-accessible for the following reasons.

Noncompliance with the accessibility regulations
 

The following items to not comply with the WCAG 2.2 AA success criteria:

  • Some non-text elements could have better alt text
  • Information, structure, and relationships conveyed through presentation cannot always be programmatically determined or are available in text, e.g., ARIA roles are not always contained by a particular parent
  • Some information is conveyed by colour only
  • Text cannot always be resized without assistive technology up to 200 percent without loss of content or functionality
  • Some pages require horizontal scrolling and some content is cut from different magnification levels. Reflow is not enabled to 400%
  • Not all content is accessible by keyboard
  • There is a time limit
  • Focus order could be improved
  • It is not always clear where the user has reached via keyboard navigation
  • Pop ups appear without the user being alerted when the user interacts with an item and some links may open new tabs or windows without warning
  • When errors are automatically detected, the error is not always described to the user in text or text may be deleted automatically
  • Not all content may be robust enough that it can be interpreted by a wide variety of user agents, including assistive technologies, e.g., some interactive controls are nested

We aim to improve our websites and application’s accessibility on a regular and continuous basis. See the section below ('What we're doing to improve accessibility') on how we are improving our site accessibility.

The site is not fully within our control as it uses an Oracle base solution. We are working towards solving any issues within our control and expect several improvements by May 2026.. For the issues that are outwith our control and which sit with Oracle we will continue to liaise with them and seek solutions.

Disproportionate burden


We are not currently claiming that any accessibility problems would be a disproportionate burden to fix.

Content that’s not within the scope of the accessibility regulations

At this time, we believe no content is outwith the scope of the accessibility regulations.

What we’re doing to improve accessibility

We will continue to address the accessibility issues highlighted, working alongside the software suppliers Oracle to deliver a solution or suitable workaround. Unless specified otherwise, a complete solution or significant improvement will be in place for those items within our control by May 2026.

While we are in the process of resolving these accessibility issues, we will ensure reasonable adjustments are in place to make sure no user is disadvantaged. As changes are made, we will continue to review accessibility and retest the accessibility of this application.

Preparation of this accessibility statement

This statement was prepared on 12th May 2025. It was last reviewed on 12th May 2025.

The application was last tested in May 2025. The testing was carried out by the Disability Information Team at the University of Edinburgh using both automated and manual methods. The site was tested on a PC, primarily using Microsoft Edge alongside Mozilla Firefox and Google Chrome.

Recent world-wide usage levels survey for different screen readers and browsers shows that Chrome, Mozilla Firefox and Microsoft Edge are increasing in popularity and Google Chrome is now the favoured browser for screen readers:

WebAIM: Screen Reader User Survey

The aforementioned three browsers have been used in certain questions for reasons of breadth and variety.

We ran automated testing using AXE browser extension (for Google Chrome) and then manual testing that included:

  • Spell check functionality;
  • Scaling using different resolutions and reflow;
  • Options to customise the interface (magnification, font, background colour, etc);
  • Keyboard navigation and keyboard traps;
  • Data validation;
  • Warning of links opening in new tab or window;
  • Information conveyed in the colour or sound only;
  • Flashing, moving or scrolling text;
  • Use with screen reading software (for example JAWS);
  • Assistive software (TextHelp Read and Write, Windows Magnifier, ZoomText, Dragon Naturally Speaking, TalkBack and VoiceOver);
  • Tooltips and text alternatives for any non-text content;
  • Time limits;
  • Compatibility with mobile accessibility functionality (Android and iOS);
  • Any drag functionality and alternatives;
  • Consistent help function;
  • No need to re-enter data already submitted;
  • Any cognitive tests.

 

 

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