Student Systems

Registering to attend your Graduation ceremony

View guidance on finding and completing the Graduations ceremony attendance form via our email link, or directly via your online MyEd Self Service channel. Guidance includes editing existing attendance details and cancelling a booking.

Introduction

Final Year Undergraduate or Postgraduate Taught students can register to attend a graduation ceremony either via our email link or directly via your online MyEd Self Service channel.

When the form is open, you will receive an email from us detailing both the opening and closing dates as well as a link which takes you to MyEd to begin the process.

If you fail to complete the form we will remind you at fortnightly intervals until the form closes, at which time we will presume that you do not wish to attend.

Please note choosing not to register to attend your ceremony, or not completing the form before the published closing date, will result in you graduating ‘In Absentia’.

 Postgraduate Research students (eg PhD / MPhil) who wish to register to attend a graduation ceremony should read the following information:

  • Postgraduate Research students whose programme of study maximum end date is in the current academic session (i.e. up to 31 July) have two routes to access the registration form:  
  1. On receipt of your Award of Degree letter from the College Office;
  2. Once your award has been recorded in your EUCLID student record, you will receive an email generated by Student Systems with a personalised link to allow you access to the on-line graduation registration form.  
  • Postgraduate Research students whose programme of study maximum end date is outwith the current academic session (i.e. is either in the past or future years) can only register to attend a ceremony on receipt of an email generated by Student Systems to confirm your award has been recorded in your EUCLID student record.

Please note: Choosing not to register to attend your ceremony, or not completing the form before the published closing date, will result in your automatically being registered to graduate ‘In Absentia’.

MyEd Self Service channel

The 'Graduation ceremony registration' email contains a link which takes you directly to the registration form. However, you can also access this form via your MyEd 'Student Self Service' Channel.

To access the form click on the 'Progression and Awards' page and click on the 'Book Graduation Ceremony' button within the 'Graduation Ceremony' section.

Graduation registration form image 1

Click on the 'Book Graduation Ceremony' button to continue.

Registration form

This will only be available during the time the form is open.

The first page of the form displays your invitation to attend the ceremony including details on the location, date and time of the ceremony.

Graduation registration form image 2

Initially you will have a registration status of 'Not registered to graduate' but this will update when you complete the form.

This page also displays the email addresses to which all communications will be sent but it is possible to update your personal email address using the 'Change?' link.  This will update your email address in the student record. 

Click on the 'Register' button to continue.

Tickets

You are guaranteed up to two guest tickets.  If you select two tickets, you will be offered the option to enter the extra ticket lottery on the following page.

Graduation registration form image 3

Click on the 'Continue' button.

Extra tickets

If you select two tickets you can request up to three more.  Any additional tickets which become available will be allocated via a random lottery.  There is no guarantee that there will be additional tickets available.

Graduation registration form image 4

Click on the 'Continue' button.

Special arrangements

Within the ‘Special arrangements’ pages you will be asked to detail any special arrangements needed for yourself or your guests.

Graduation registration form image 6
Graduation registration form image 5

Click on the 'Continue' button.

Newspaper publication

You will be asked if you want to have your details to be published in the local press.

Graduation registration form image 7

Click on the 'Continue' button.

'Class of the year' merchandise

You will be asked if you want to have your details included in the University of Edinburgh ‘class of the year’ merchandise.

Graduation ragistration fomr image 8

Click on the 'Continue' button.

Getting your name right on the day

As part of a pilot process, students in the Schools of Business, Divinity, Engineering, and Literatures, Languages & Cultures will be asked two additional questions as part of the graduation registration process.

Graduation registration from image 12

Complete registration

The final page will provide you with a summary of the information you have provided.

Graduation registration form image 13

Students in the Schools of Business, Divinity, Engineering, and Literatures, Languages & Cultures.

Graduation registration form image 14

From this page you can make changes.  Clicking ‘complete registration’ will return you to the ‘Progression and Awards’ page of the MyEd ‘Student Self Service’ channel where a summary of your completed form will be displayed until after your ceremony.

Once booking is complete you will receive a confirmation email. 

Changing your ceremony registration details

Your form is editable within your MyEd ‘Student Self Service’ channel until the form closes on the date shown.

Graduation registration form image 15

To edit or cancel your registration click the ‘Change ceremony details’ button.

Image of graduations register change details page

Clicking this button will open the form and provides you with an 'Edit Registration Details' button and a 'Cancel Attendance' button as seen below. 

Graduation registration form image 16

Selecting ‘Edit Registration Details’ will open the form and take you through each of the questions, again providing the opportunity to make changes.

Selecting ‘Cancel Attendance’ will provide you with a confirmation window and allow you to cancel your attendance at the ceremony.

Image of graduations register cancel page

 If you cancel your attendance this will be displayed on the main ‘Progression and Awards’ page within your MyEd ‘Student Self Service’ channel until after the ceremony.

While the form remains open you can re-book by clicking the ‘Change Ceremony Details’ button.

Image of graduations register cancel confirmation page

If you have an outstanding debt to the University you will not be permitted to attend your graduation ceremony and your booking will be cancelled.  You will receive an email and the message in the ‘Progression and Awards’ tab of ‘Student Self Service’ will display as below.

Image of graduations register cancel outstanding debt page

When the debt is cleared you should contact Student Administration via the email address provided and you may be able to re-book.  All students must be debt free 21 days prior to their graduation.

Registration closed

If the form is closed you will see a message in ‘Student Self Service’.

Image of graduations register booking closed page

Contacts

If you have questions, please look at the graduations website located via the link below:

Graduations

Or email:

infopoint@ed.ac.uk

If you are experiencing technical difficulties with the online registration form, please contact us on  using details below:

Student Systems

Contact details