Assigning students to a Student Adviser

This page will guide you through the steps to assign a student or group of students to a Student Adviser.

Log into MyEd.

Select Teaching and Research.

Click EUCLID and follow the security prompts for your memorable word.

Click Student Support Overview.

Screenshot showing Student Support Overview tab in EUCLID.

You can assign students to a student adviser individually or you can assign students in bulk.

Assigning students to a Student Adviser individually

In the top right of the screen click Search for Students.

Screenshot showing Student Support Overview screen highlighting Search for Students button.

Enter the search criteria you require and click Find Students.

Screenshot of Search for Students screen showing student search fields and the Find Students button.

The following screen will display a list of students that match the criteria you have entered. To assign a student to a Student Adviser, click Assign in the student's row.

Screenshot of Student Search results highlighting Assign button.

Start typing the Student Advisers name or staff code into the 'Select a new Student Adviser' field. This is a dynamic list. Click on the Student Adviser from the list. Click Save. The student will now have been assigned to the new Student Adviser.

Screenshot of Select a new Student Adviser highlighting Student Adviser search field and Save button.

Assigning students to a Student Adviser in bulk

In the top right of the screen click Assign a Student Adviser to Students.

Screenshot of Student Support Overview screen highlighting Assign a Student Adviser to a Student button.

You can enter the Student Adviser you wish to assign students to in the 'Select a new Student Adviser' field. You can also enter this in subsequent screens.

Screenshot of Assign a Student Adviser to a Student screen highlighting Select the new Student Adviser button.

There are three ways that you can generate lists of students to assign in the system.

1. Enter the Current Student Adviser in the 'Current Student Adviser' field and click Find Students.

Screenshot of Assign a Student Adviser to a Student screen highlighting the Current Student Adviser and Find Students buttons.

2. Enter search criteria under 'Find Students to Assign by Searching' and click Find Students.

Screenshot of Assign a Student Adviser to a Student screen highlighting the Student search and Find Students button.

3. Upload a CSV file of students that you wish to assign. Under 'Find Students to Assign by Upload', click Choose File. Locate the file on your computer and click Upload.

Please note the CSV file must contain a list of students identified only by their UUN/Instance which should appear on separate rows in the first column. The column should have no header.

Screenshot of Assign a Student Adviser to a Student screen highlighting Choose File and Find Students buttons.

Once you have entered your search criteria or uploaded a file, the following screen will show the relevant list of students.

Assign a Student Adviser screen showing the Select the Student Adviser button, buttons to select students and assign button.

If you have not already done so on the previous screen, enter the Student Adviser you want to assign students to in the 'Select the Student Adviser' field.

Select the student you want to assign using the radio buttons on the left of the screen and click Assign Selected Students. These students will now be assigned to the new Student Adviser.

You can use the Staff Lookup tool in the Student Support Overview tab to check that you are assigning student to the correct staff member.

Screenshot showing Student Support Overview screen highlighting the Open Staff Lookup button.

Click Open Staff Lookup and enter the staff details.

This article was published on 14 Dec, 2023