Staff toolkit

Grant allowances

Find out about Erasmus+ funding to support your teaching or training visit.

Go abroad - Staff opportunities are funded by the Erasmus+ programme of the European Union. Grant rates are determined by the British Council.

Rates vary according to destination country and duration of the visit, and are comprised of a travel allowance and a subsistence grant. 

Travel allowance

The travel allowance is a flat-rate grant, allocated on the basis of the distance of travel from Edinburgh to the host destination (city), according to the European Commission's official distance calculator.

Be aware that the grant may not cover the entire cost of travel to and from the host institution.

Travel allowance rates 2017/18

For travel within Europe
Travel distance Travel allowance € euros
0 - 99km 0
100 - 499km 180
500 - 1999km 275
2000 - 2999km 360
3000 - 3999km 530
For travel to partners outside Europe
Travel distance Travel allowance € euros Countries
2000 - 2999km 360 Russia
4000 - 7999km 820 India, USA
8000km + 1100 Argentina, Brazil, Chile, China, Korea, Malaysia, Mexico, Singapore, Thailand

The Travel Distance Calculator is accessible at the following link:

Subsistence allowance

In addition to the travel allowance, you will also receive a per day, flat-rate subsistence grant.  The amount of grant allocated per day is dependent on your destination country.  It may not cover all the costs of your accommodation and subsistence.

Subsistence allowance rates 2017/18

Receiving country Grant per day €

Denmark, Ireland, Netherlands, Sweden

Plus all ICM countries: Argentina, Brazil, Chile, China, India, Malaysia, Mexico, Russia, Singapore, Thailand, USA

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Finland, France, Greece, Hungary, Iceland, Italy, Liechtenstein, Luxembourg, Norway, Poland, Romania, Turkey 140
FYR Macedonia, Germany, Latvia, Malta, Portugal, Slovakia, Spain 120
Croatia, Estonia, Lithuania, Slovenia 100

Funding for staff with disabilities

Additional grants are available for staff with special needs where participation would not be possible without extra financial support.  This applies in cases where additional costs would exceed the normal grant allocations and funds cannot be obtained from other sources.

The grant covers approved actual costs. Please ensure you provide details in your application in the appropriate section. We will contact you to discuss your situation in confidence as soon as possible if you wish to explore this possibility.


You are required to take out adequate insurance to cover your teaching or training visit. The University's Insurance Office can organise this on your behalf and provide advice and guidance on what is required.

Insurance Office information and forms


Related links

Finance Office guidelines on staff expenses