Human Resources

Policies and Guidance

Details of HR Policies, procedures and guidance alphabetically and by category.

The word ‘policy’ is used throughout to refer to procedures and guidance as well as formal policies.

Staff should contact their local HR team if advice is required on any of these policies.


A to Z of HR Policies

An alphabetical list of HR policies, procedures and guidance documents.

End to End Process User Guides

An alphabetical list of end to end user guides for HR processes in People and Money

Conditions of Service and other Policies

The policies/guidance listed have a contractual element and include: Conditions of Service/Employment, Procedural Agreements, Codes of Practice.

Leave, Absence, Attendance, Returning Parents

A range of leave, absence, and attendance options for staff.

Fair Work Statement

As jointly agreed by the University of Edinburgh and the Joint Trade Unions (UCU, UNISON, and Unite), this statement confirms the University’s commitment to fair working practices in support of the Scottish Government’s ‘Fair Work First’ policy.

Pay and Reward

Policies and guidance related to pay and reward, including grading, regrading, promotions and contribution processes.

Managing Redundancy

A list of policies and guidance related to managing redundancy, ending fixed term contracts and restricted funding contracts

Support for staff at risk of redundancy

Policies, Redeployees and Career Transition Support

Discipline, Grievance, Capability

Policies and guidance for staff and managers related to University disciplinary, grievance and capability processes.

Leaving the University

Information for managers and employees about resigning or retiring from the University

Health and Wellbeing

A list of health and wellbeing related policies and guidance, including flexible working , family leave and other benefits.


Edinburgh College of Art (ECA) Recognition Agreement, and Legacy Policies which still apply to former ECA staff.

Trade Unions Information (including Facility Time Reporting)

Information and contact details for the University's recognised Trade Unions (including Facility Time Reporting).

University and Union Collective Agreements

Jointly agreed statements from the University and its recognised trade unions and collective agreements between the University and its recognised trade unions.

Policies on other sections of our website


Recruitment and appointment processes, including Heads of School appointment, and temporary staff booking arrangements, Redeployment Guidance.

Recruitment policies

Learning and Development

Policies and procedures with learning and development elements, including induction and personal development, time for training.

Learning and Development


Equality policies are listed on the Equality and Diversity website.

Equality and Diversity policies


Information and support available to you as you start in your new role

Guidance on On-boarding