Human Resources

Employee self-service

How to access and use Employee Self Service

Employee self-service (ESS) is a web-based application which gives an employee the ability to view their payslip and P60.

This service is available to employees who are on the main monthly payroll.

Online Payslips

Staff can view their payslips in employee self service.

Accessing employee self-service

Your username is your staff universal username (UUN) that you use to login to other University services (e.g. jbloggs1)

The Oracle login page is not single sign on. When logging in for the first time, please click on Forgotten Password and enter your UUN in the User Name box and click on the 'Forgot password' button. This will send an email to your staff email account, which will include a link to allow you to change your password.

Please note: Student UUNs (e.g. s123456) and the formats "UUN@ed.ac.uk", Firstname.Lastname@ed.ac.uk and "ed\UUN" are not valid usernames and will produce an error.

If you are a staff member and do not have a staff email account, please email HRHelpline@ed.ac.uk for assistance with gaining your login details.

If you are a staff member and you do have a staff email account but are unsure what your login details are, please use the Forgotten Password feature.

Further information can be viewed on the Accessing Employee Self Service page.

User Guide

The ESS user guide has step by step instructions on locating and opening ESS.

 

Updating information

From 11th November, you will be able to update your information in People and Money, our new online system for HR and Finance tasks. Information that can be updated will include:

Home address

Emergency Contacts and Next of Kin

Personal phone numbers 

If you need to update your Work phone number to allow University systems to capture this, please refer to Telephones webpage

Payslips and P60 will remain in the current Oracle system until early 2021 - continue to use Employee Self Service in Oracle to view your payslip and P60.

 

Data security

ESS uses the secure sockets layer (SSL) technology to allow for secure exchange of data between the client and server. Similar technology is used for internet banking and online shopping websites.