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How to take part

Guidance on how to take part in virtual events hosted by the University's Postgraduate Recruitment team.

The University of Edinburgh's virtual events may utilise a variety of platforms, for instance, EventsAir, Blackboard Collaborate and Zoom.

General Recommendations

No matter what platform is being used there are a few recommendations that we suggest you keep in mind:

Internet Connection

Inconsistent and poor bandwidth can have a detrimental effect on your experience of a virtual event. Wherever possible, we recommend a hardwire connection rather than WiFi. To test your internet connection, you can utilise a speed test, for instance this website by Speedtest.net (external organisation).

Browsers

For the optimum virtual experience, we advise you use an up-to-date browser. The number one action that will have the biggest impact on your experience  is to use the Google Chrome browser. We recognise that this is not always possible and in some countries Chrome is not downloadable. In which case our next browser recommendation is Firefox. 

Download the Google Chrome browser

Virtual Private Network (VPN)

If you are joining our virtual events and are experiencing connection problems you may wish to utilise a Virtual Private Network (VPN).

A VPN is a method of securing communications between your computer and another network. A VPN helps not only hide passwords from a cyber eavesdropper, but also provides a degree of privacy since it hides the content of your data. 

A small number of previous participants trying to access our virtual events from international locations have told us that they experienced minor difficulties in accessing our events platforms, but that these have easily been resolved by accessing the events after registering for a VPN service. 

If you are currently a University of Edinburgh student, accessing these events in China, you can utilise the University's VPN service. More information about how to register can be found on the Information Services' "Secure access to systems from off campus" webpages. 

Firewalls

Some organisations will have security or firewalls in place that may block live streaming videos. If you are using an organisation issued laptop, please speak to your organisation's IT team in advance, or optionally use a personal laptop.

Give yourself time to prepare

No matter how the event is being hosted, it is worthwhile giving yourself time to familiarise yourself with the features of the event platform and to check that it's compatable with your device. You'll also want to ensure you know the correct start time of the event, and if relevant to you, be aware of time zone differences. Time zone checker

Ensure that your device is ready to be utilised, this includes:

  • Internet access
  • Charged battery or charging cable 
  • Headset (headphones and microphone) for listening to the presenters, and a keyboard so you can participate using text chat.  

Session recordings and personal data

Many of our events will be recorded so that you can re-watch the session, or if you were unable to attend after registering you can watch the session at a time convenient to you. Any information that you provide during a session, for instance during the discussion and/or Questions and Answers portions,  is optional and in doing so you give us consent to process this information

You may not wish to have your name read out by the presenter during the discussion or Q&A, in which case we recommend that when you first enter the event platform, you edit your personal details to be a pseudonym.  

You can read about how we utilise your Personal Data, and specifically our privacy statement about Photographic images and video on our "Use of Personal Data" webpages.

Accessibility 

The University of Edinburgh is fully committed to ensuring that the services we provide are both usable and accessible to all users. 

If you have any additional accessibility requirements you think we should be aware of that may impact your participation, for instance hearing or visual impairment, dyslexia, etc please email futurestudents@ed.ac.uk as soon as possible, quoting "Accessibility request for postgraduate virtual event."  We will then follow up with you individually via email to discuss how we can best support you.

Platform specific information

EventsAir

Blackboard Collaborate

Zoom