Student Recruitment & Admissions
Edinburgh. Extraordinary futures await.

Privacy statement: Registering for an event

How we use your information when registering for an event.

Event registration

We will use your personal data to allow us to process your registration and we will use the contact details you provide to communicate with you about the event, so that we can fulfil our contract as the event provider. We will also use your contact details to ask you for feedback about the event because it is in our legitimate interest to measure satisfaction as part of our commitment to continuous improvement.

Monitoring engagement

We may also use your information to track your prospective student journey because it is in our legitimate interest to monitor the effectiveness of our activities, including across different demographics and audience segments; this is for statistical purposes only. To do so we will keep the information you provide when booking and details of the event(s) you have attended for up to two years. Please note that attending information events will have no impact on the outcome of any current or future application.

Photography and recordings

Events may be photographed or recorded because it is our legitimate interest to do so, and images may be kept for up to ten years. If you do not wish to be included you can object by emailing the event organiser. 

Events may be recorded and session recordings may be published online. Any information that you provide during a session is optional and in doing so you give us consent to process this information. Recordings will be stored by the University of Edinburgh for two years and may be published on our website during that time.

For 'live event' recorded video content, such as session recordings during open days and online events, we will record where it is used / published and hold it for up to two years.

Communication

If you have given your consent to receive further information about the University or future events, we will keep relevant contact and preference data for up to two years. You may opt out of this at any time.

To deliver events and related communications, we use the following third party providers listed below. Other University departments may use other carefully vetted third party providers to send out their email communications. If you wish to attend an event organised by Student Recruitment and Admissions, but do not wish to use these services, please email us at:

sra.enquiries@ed.ac.uk

EventsAir

In order to facilitate bookings and deliver online events such as our Virtual Open Days, we use EventsAir - a third party company which is not operated by the University of Edinburgh. Details of EventsAir’s privacy policy can be found at:

EventsAir Privacy Policy

GeckoEngage

In order to facilitate online bookings for many of our events, we use GeckoEngage - a third party service which is not operated by the University of Edinburgh. Details of GeckoEngage’s privacy policy can be found at:

GeckoEngage Privacy Policy

Zoom

In order to facilitate online bookings for our events, we use Zoom - a third party service which is not operated by the University of Edinburgh. Details of Zoom's privacy policy can be found at:

 Zoom Privacy Statement

Microsoft Teams

In order to facilitate online bookings for our events, we use Microsoft Teams - a third party service which is not operated by the University of Edinburgh. Details of Microsoft's privacy policy can be found at:

Microsoft Privacy Statement

Eventbrite

In order to facilitate some of our online bookings for events, we use Eventbrite - a third party service which is not operated by the University of Edinburgh. Details of Eventbrite’s privacy policy can be found at:

Eventbrite Privacy Policy

Linkedin Events

We may from time to time host events on Linkedin, in the process requesting Linkedin members to submit a registration form with their first name, last name, email address, job title, company name, and country/region in order to attend the Event. Where we use the Linkedin Events registration forms feature, we will include a link to our Registering for an event privacy policy in each such form, indicating that we will only use the data submitted to us through the Events registration forms (“Form Data”) for lawful purposes agreed to by the registered LinkedIn members. Registration details will be used to communicate relevant information about the event to registrants and attendees. We will not send communications about our services to Linkedin members who haven’t selected the consent checkbox on the registration form.

Linkedin Privacy Policy

Linkedin Events and Compliance with data policies

Blackboard Collaborate

Some of our online events are delivered using Blackboard Collaborate, a webinar platform which is not operated by the University of Edinburgh. You will be asked to enter a name when joining an event in Blackboard, which does not have to be your real name. Details of Blackboard’s privacy policy can be found at:

Blackboard Collaborate Privacy Policy

Dotdigital

Student Recruitment & Admissions use Dotdigital to supply its bulk email service for prospective students, applicants and advisers. You can unsubscribe from the Dotdigital service at any time. Dotdigital’s terms of use can be viewed at:

Dotdigital's Terms

Dotdigital’s privacy policy can be viewed at:

Dotdigitals's Privacy Policy

University of Edinburgh Events App (Guidebook)

In order to organise and share information about some of our large multi-day events such as Welcome Week, we use Guidebook - a third party service which is not operated by the University of Edinburgh. Details of Guidebook’s privacy policy can be found at:

University of Edinburgh Events App Privacy Policy

 

If you have any questions, please contact the event organiser.

 

This Privacy Statement is continued at:

Records Management Privacy Notice