Student Recruitment & Admissions

Privacy statement: Registering for an event

How we use your information when registering for an event.

Event registration

We will use your personal data to allow us to process your registration and we will use the contact details you provide to communicate with you about the event, so that we can fulfil our contract as the event provider. We will also use your contact details to ask you for feedback about the event because it is in our legitimate interest to measure satisfaction as part of our commitment to continuous improvement.

Monitoring engagement

We may also use your information to track your prospective student journey because it is in our legitimate interest to monitor the effectiveness of our activities; this is for statistical purposes only. To do so we will keep the information you provide when booking and details of the event(s) you have attended for up to two years. This is with the exception of special category data (e.g. health information such as dietary or accessibility requirements) which will be retained for up to three months after the event.  Please note that attending information events will have no impact on the outcome of any current or future application.

Photography and recordings

Events may be photographed or recorded because it is our legitimate interest to do so, and images may be kept for up to ten years. If you do not wish to be included you can object by emailing the event organiser.

Online events may be recorded and session recordings may be published online. Any information that you provide during a session is optional and in doing so you give us consent to process this information. Recordings will be stored by the University of Edinburgh for one year and published on our website during that time.


If you have given your consent to receive further information about the University or future events, we will keep relevant contact and preference data for up to two years. You may opt out of this at any time.

To deliver events and related communications, we use the following third party providers. If you wish to attend an event organised by Student Recruitment and Admissions, but do not wish to use these services, please email us at:


In order to facilitate the registration process for our events, the University of Edinburgh uses an external company (EventsAir) to provide the EventsAir platform, through which you will register for your event. EventsAir is a third-party service which is not operated by the University. Please read EventsAir’s privacy statement for further information on the data that EventsAir collects from you and how they use this data.

EventsAir Privacy Policy

Gecko Engage

In order to facilitate online bookings for our larger events, e.g. Open Days, we use GeckoEngage - a third party service which is not operated by the University of Edinburgh. Details of GeckoEngage’s privacy policy can be found at:

GeckoEngage Privacy Policy


In order to facilitate some of our online bookings for other events, we use Eventbrite - a third party service which is not operated by the University of Edinburgh. Details of Eventbrite’s privacy policy can be found at:

Eventbrite Booking Privacy Policy


Student Recruitment & Admissions use Dotdigital to supply its bulk email service for prospective students, applicants and advisers. You can unsubscribe from the Dotdigital service at any time. Dotdigital’s terms of use can be viewed at:

Dotdigital's Terms

Dotdigital’s privacy policy can be viewed at:

Dotdigitals's Privacy Policy

University of Edinburgh Events App (Guidebook)

In order to organise and share information about some of our large multi-day events such as Welcome Week, we use Guidebook - a third party service which is not operated by the University of Edinburgh. Details of Guidebook’s privacy policy can be found at:

University of Edinburgh Events App Privacy Policy


If you have any questions, please contact the event organiser.

This Privacy Statement is continued at:

Records Management Privacy Notice