Sickness Absence
Sickness Absence
In cases of sickness absence or inability to fulfil teaching commitments for other reasons, absences must be reported, by email, to your line manager (Head of subject) and course organiser as soon as possible, ideally before 9.30am on the first morning of absence.
The relevant Course Administrator and the Tutor and Demonstrator Co-ordinator (HCA-Teaching-Support@ed.ac.uk) must also be copied into this email.
The Tutor and Demonstrator Co-ordinator will then make HR aware of the absence.
Please note that arrangements for cover must NOT be organised with your tutoring or demonstrating colleagues, due to restrictions on the maximum hours that certain categories of staff and students are permitted to work. The Course Administrator and Tutor and Demonstrator Co-ordinator will liaise with your line manager or Course Organiser to arrange appropriate cover where possible.
The tutor should then continue to liaise with their line manager, Course Organiser and Course Administrator as required e.g. if the absence were to continue and result in another case of non-attendance from work this must be reported via e-mail again in the same fashion.
Tutors are able to claim for any tutorial hours missed by submitting this on E-time as usual, but a note stipulating that the claim is relating to sick pay must be left in the comments section. Failure to declare this could result in the claim not being approved.
Emails must include the following details:
- A brief description of the nature of the absence
- Whether you intend to seek medical advice
- The tutorial group that will be missed (dates, times and name of course)
- Expected duration of the absence