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Privacy notice for InPlace

Privacy notice for the University's InPlace system.

The University of Edinburgh InPlace System requires The University to collect, process and share information about you to manage your application and attendance to activities advertised or arranged via this system.

Processing your information

Information about your identity and programme of studies may be used during application decision making (legal basis: performance of contract).

Your address information may be used to determine distance from a placement provider (legal basis: legitimate interest).

In the event of an emergency your address, contact information and location data may be used to contact you to verify your wellbeing (legal basis: legitimate interest).

Sharing your data

When applying for an activity you may be asked to provide personal information in the form of a CV and covering letter which will be shared with the provider. Contact details (telephone and mobile number, student email address and address where appropriate) shared with external supervisors/agencies are to be used for professional placement purposes only. This information will be retained in line with their data retention schedule (legal basis: performance of contract).

The University will share relevant information of your identity, programme of studies, contact information and qualifications concerning professional placements to relevant agencies as necessary (legal basis: performance of contract).

When required the University of Edinburgh will advise external agencies, prior to the commencement of the professional placement, if it has record of you as having current membership to the Protecting Vulnerable Groups (PVG) scheme (legal basis: legal obligation).


By agreeing you are acknowledging that you must obey the rules and regulations of the partner hosting your activity, and that while undertaking any activity internal or external to the University you are still bound by the University’s Code of Student Conduct.