Privacy notice for InPlace
Privacy notice for the University's InPlace system.
The University of Edinburgh InPlace System requires The University to collect, process and share information about you to manage your application and attendance to activities advertised or arranged via this system.
Processing your information
Information about your identity and programme of studies may be used during application decision-making (legal basis: performance of a contract).
Your address information may be used to determine distance from a placement provider (legal basis: legitimate interest).
In the event of an emergency your address, contact information and location data may be used to contact you to verify your wellbeing (legal basis: legitimate interest).
Sharing your data
When applying for an activity, you may be asked to provide personal information in the form of a CV and cover letter, which will be shared with the provider. Contact details (telephone and mobile number, student email address and address where appropriate) shared with external supervisors/agencies will be used for professional placement purposes only. This information will be retained in line with their data retention schedule (legal basis: performance of contract).
The University will share relevant information of your identity, programme of studies, contact information and qualifications concerning professional placements to relevant agencies as necessary (legal basis: performance of contract).
When required, the University of Edinburgh will advise external agencies, prior to the commencement of the professional placement, if it has a record of you having current membership in the Protecting Vulnerable Groups (PVG) scheme (legal basis: legal obligation).
Declaration
By agreeing, you acknowledge that you must obey the rules and regulations of the partner hosting your activity and that while undertaking any activity internal or external to the University, you are still bound by the University’s Code of Student Conduct.