Information for those attending a graduation ceremony
The 2021 Winter graduations will be held from Saturday 27th November - Wednesday 8th December.
All graduating students will be emailed when registration is open. The form can also be reached via MyEd -> Accounts -> Student Record -> Progression & Awards.
Where is the graduation ceremony?
All graduation ceremonies take place in the McEwan Hall, Edinburgh.
How long are the ceremonies?
The ceremonies will last approximately 1 hour.
Who can attend the graduation ceremonies?
All students who have been awarded their degree, diploma or certificate by 5th November 2021 can attend the relevant ceremony. Eligibility to graduate is determined by Schools, and is displayed via MyEd. Applying to attend a ceremony does not mean you are eligible to graduate.
Do I have to pay a fee to graduate?
You do not have to pay a fee to the University of Edinburgh in order to graduate. You will have to pay a charge to Ede & Ravenscroft to hire a gown and hood for the ceremony.
Can I defer my graduation?
Winter 2021 graduates can defer if unable to attend. If you defer, you will be invited back to a ceremony with 2020 and 2021 graduates who have not been able to attend a ceremony due to the Covid-19 pandemc. When these ceremonies will take place has not yet been confirmed and we will contact you with more information when available.
Health and safety measures
Your safety is our priority. These events have been planned in line with the latest Scottish Government guidance.
Anyone who is self-isolating, has Covid-19 symptoms or has tested positive for Covid must not attend the graduation ceremonies.
Please ensure you and your guests are familiar with the Scottish Government guidance before attending the graduation ceremony or booking travel to attend the ceremony.
Please note graduation events may be subject to change due to Scottish Government guidance on COVID-19.
By law, in Scotland everyone aged 12 and over must wear a face covering, unless exempt, in most indoor public spaces, therefore face coverings must be worn at all times in the McEwan Hall, both while seated and standing.
Vaccine passports or proof of vaccination status are not currently required to attend these ceremonies. Any changes to the requirements for vaccine passports at these events will be communicated with you as soon as updates are available.
Testing before attending the ceremony
We recommend that you take a Covid-19 lateral flow test on the day of the ceremony:
Covid-19 contact tracing
Contact tracing is the process for identifying people at risk of catching Covid-19 because they may have come into contact with someone who has tested positive. In the event that transmission occurs during these events, we will contact you using the details provided when you registered for your graduation ceremony. Please ensure you are able to provide the details of your guests should they be required for contact tracing after the event. If you will not be able to contact your guests after the event, please let us know when you check in for your ceremony.
Your safety is our priority. These events are being planned in line with the latest Scottish Government guidance: Coronavirus in Scotland - gov.scot (www.gov.scot).
Some protective measures remain in place, which all attendees will need to adhere to such as the use of face coverings and the collection of contact details as part of Test and Protect. Further measures may be required and will be communicated by email where required.
Before the ceremony
How many guest tickets will I get?
All graduands may request up to 2 guest tickets for their graduation ceremony. You do not need to request a ticket for yourself.
How can I get extra guest tickets?
In addition to the 2 guaranteed tickets, you may ask during the registration process to enter a lottery to obtain an additional 3 tickets, for a maximum of 5 guest tickets per graduand. We generally announce results of the lottery one week before the graduation ceremony.
If you have been informed that you were successful in the lottery for additional tickets, you will receive all of your tickets at check-in the day of your ceremony.
When will I receive the guest tickets?
Guest tickets will be handed out when you check in for your ceremony. More details on check-in are available in the On the day section below.
Will my name appear in the graduation programme and the Scotsman?
The University provides graduates’ names and degrees awarded to the Scotsman for publication on the day of graduation.
If you register to attend a graduation ceremony before the registration deadline, you can choose to have your name published in the graduation programme.
If you do not wish for your name to appear in the Scotsman, you will be able to indicate this when completing the graduation registration form.
The only information that will appear in the Scotsman is your name and your degree award.
Where else might my name appear, and what can I do if I do not want my personal details released?
Your name and degree award may be used on merchandise available to graduands only, such as hoodies, t-shirts and yearbooks. If you do not wish for your name to appear on any merchandise, you will be able to indicate this when completing the graduation registration form.
Please contact marketing and communications team at firstname.lastname@example.org to find out more about which third parties will have access to your information.
If you owe any debt to the University we encourage you to make payment before you graduate. A debt to the University could be any unpaid balance for rent, tuition, fines or other charges.
If you have unpaid tuition fees 21 days prior to the date of graduation, you may not be permitted to attend a graduation ceremony. The University must receive payment by bank transfer/debit card/credit card 28 days prior to the graduation ceremony.
If you have any questions about your unpaid debt, please contact the Finance office at email@example.com.
How do I order my academic robes?
Ede and Ravenscroft are the official robe makers to The University of Edinburgh.
If you pre-order, your academic robe and hood will be available at the McEwan Hall for you to collect on the day of graduation.
If you have not ordered your gown by the deadline for pre-orders, we recommend you bring £45 in cash to McEwan Hall on the day of your ceremony to hire your robe.
You will not be able to attend a ceremony unless you are wearing the appropriate academic gown and hood.
What colour is my hood?
A full list of University of Edinburgh Academic Robes / Hoods is available.
I'm getting an MA as an undergraduate degree -- which robe option do I choose?
The correct option to choose for an undergraduate MA degree is "Bachelors/First Degrees (MA U/Grad)".
What is the dress code?
Graduation ceremonies are a formal occasion. The dress code consists of your gown, hood, and formal dress. We recommend one of the following:
- A dark suit, white shirt, with a white bow tie (normal dark ties are also acceptable)
- A dark dress
- A dark trouser or skirt suit, with a white shirt or blouse
- Highland dress
- Other formal attire related to your cultural tradition or national costume
When your name is called, you are required to walk across the stage. We recommend you wear flat or low-heeled shoes.
What name will appear on my degree certificate?
Your official name as recorded on your student record will appear on your degree certificate. You can check your names on your student record. Log into your MyEd account to see your official name. The name on your certificate should match the name on your passport, birth certifiacte and other official documentation. After your degree certificate has been issued, it is not possible to amend the name, except under the University's trans policy <link>
How can I correct or update the name that will appear on my degree certificate?
For any official name change, such as forenames and surname (family name) please send your request by emailing firstname.lastname@example.org from your student email account with a copy of your passport or other official identification
For a change to your surname, enclose a copy of a form of official identification with your former name with your application, for example a driver's licence or a copy of the relevant pages of your passport. In addition, your application should be accompanied by either a copy of a marriage or divorce certificate, or a Deed Poll certificate with the new name. Scanned copies of supporting documentation are acceptable.
All name change requests and supporting documentation must be received no later than 8 November 2021.
Will all of my names be called out?
At the graduation ceremony, your preferred forename and surname will be read. If you want to amend your preferred forename, please do so before 15 June 2021. You can amend your preferred forename in MyEd by following instructions for making changes to your student record.
How do I arrange a visa invitation letter?
If you are an international student and have registered to attend your ceremony, you can download a letter confirming you have registered to attend your ceremony from the documents section your student record in MyEd. The letter will confirm your details, the details of your award (or expected award), the date of your ceremony. It is not possible to customise the letter and from previous experience this is not necessary.
On the day of the ceremony
How and when do I check in for the ceremony?
Graduation days are very busy so we recommend that you allow plenty time to check in and collect your robe and hood. Check in will close 45 minuntes beofre the start of the ceremony.
For the 11 am ceremony: Check in at the McEwan Hall between 8.30 am and 10.15 am at the latest.
For the 3 pm ceremony: Check in at the McEwan Hall between 12.30 and 2.15 pm at the latest.
Important: Graduands must be in the McEwan Hall, robed and seated, 30 minutes before the ceremony begins.
Where do I get my ticket?
You will be given your own ticket when you check in before your ceremony. You should keep your ticket with you at all times because you will need it during the ceremony.
Where do I get my guest tickets?
You will also be given your Guest tickets when you check in for your graduation ceremony. If you have more tickets than you need, please return these at check in.
Where might I ask for extra guest tickets?
If you would like additional tickets on the day of your ceremony, please ask about returns at check-in. These will be distributed on a first-come, first-served basis. We cannot assign any tickets by email or over the telephone. You must come to McEwan Hall when check-in opens and ask if there are returns.
I have more tickets than I need, can I give them to a friend?
Graduation tickets are non-transferable. When you check in, please return any tickets you do not need.
Where and when do I collect my gown and hood?
If you have pre-ordered your robe and hood will be ready for you to collect in the McEwan Hall. If you have not pre-ordered you can pay for your robe and hood on the day. The cost of hiring on the day is £45. Ede & Ravenscroft will be present in McEwan Hall when you check in for graduation.
How do I return my gown and hood?
After the ceremony, you should return your robes to Ede and Ravenscroft who will be in the robing area of the McEwan Hall, unless you have arranged additional hiring time.
Will the ceremony be livestreamed?
The ceremonies will be livestreamed and will be available to view via the University homepage:
Where can I park?
There is no reserved parking for the graduation ceremonies, and the City of Edinburgh has limited parking. We recommend, where possible, to take public transport or a taxi.
For parking in Edinburgh, including bays for disability parking, please use the Edinburgh council website
Cancelling your attendance at your ceremony
If you register to attend your ceremony and are then unable to attend, you must cancel your attendance in the registration form before noon on 8th November. If you cancel by this date, you will have the option of attending a ceremony in the future. More details on this will be sent by email when you cancel your registration.