Conditions of Employment updated
Changes to the University’s Conditions of Employment regarding overtime related holiday pay, other paid work and information security have come into effect.
These changes have been agreed with the trade unions and are effective from 1 December 2017.
Overtime related holiday pay
All staff who are paid for working non-contractual overtime and/or for call-outs will now receive ‘overtime related holiday pay’.
The payment will be made at the same time as overtime/call-out is paid, which could be every month.
Previously, only staff who received overtime/call-out pay in every quarter of the year were eligible for this holiday payment, and this was paid as a lump sum each December.
The payment will be based on UK statutory holiday entitlement only, i.e. 5.6 weeks per year. So every time overtime/call-out is paid, an additional 12.07% will be paid.
Previously, the small number of staff eligible for a lump sum payment had this based on their contractual holiday entitlement.
The change to monthly processing will apply from April 2018. Staff who are paid overtime/call-outs in December 2017, January, February or March 2018 will receive a lump-sum payment with their March 2018 salary.
Other paid employment
The Conflict of Interest policy no longer requires academics to get express permission to take on other paid work. Instead, a clause regarding other paid work has been added to the Conditions of Employment.
Staff must not take on additional paid work, including with the University or its subsidiaries, which adversely affects their job performance, presents a conflict of interest or breaches the Working Time Regulations.
Staff are encouraged to make their line manager aware before accepting other paid work and, if asked, must disclose that they have other employment.
The University reserves the right to require staff to give up or reduce their other employment, should this present a conflict of interest, adversely impact their performance or where the combined extent breaches the Working Time Regulations.
Information Security
The Information Technology clause has been extended to include the need for employees to comply with University policies on information security as well as the use of information technology.