User guides

User guides for EBIS system and Archibus database.

We have compiled fully comprehensive user guides to assist web users with the EBIS functionality and core users of the system.

Please click on the desired user guide from the following list, it is advisable to print this document for future reference. 

Accessing Web Central via HARMAN

Accessing Web Central - Guide for Estates Staff (478.6 KB PDF)

Accessing Web Central - Guide for non-Estates (477.42 KB PDF)

Reactive Maintenance

Fault reporting on web (600.18 KB PDF)

Stores Transactions (2.27 MB PDF)

Trades work order process (911.52 KB PDF)

Work orders in core archibus (64.16 KB PDF)

Planned Maintenance 

PAT Testing schedules (467.67 KB PDF)

PPM Importing and exporting (127.7 KB PDF)

PPM Housekeeping schedules (550.7 KB PDF)

PPM Equipment schedules (97.81 KB PDF)

PPM Management of PDA (183.48 KB PDF)

Space Management 

Web Central User Guide for Space Transactions (2.4 MB PDF)

Fire and asbestos layers on drawings (876.98 KB PDF)

Projects - orders/invoices/transfers

Contract Orders (344 KB PDF)

Goods Orders (302.13 KB PDF)

Permit to Work (2.95 MB PDF)

Invoice/credit note batch scanning (1.81 MB PDF)

Timesheets 

Staff Timesheet (52.51 KB PDF)

Trades Timesheet (78.74 KB PDF)

ATL Trades Timesheet (67.61 KB PDF)

Asbestos User Guide 

Asbestos script for drawings (1.36 MB PDF)

Importing and Exporting to PDA (381.38 KB PDF)

Asbestos survey on PDA (132.48 KB PDF)

Web Central asbestos reports (2.92 MB PDF)

IE settings for Web Central (271.9 KB PDF)

Legionella 

Legionella background data (1.3 MB PDF)

Legionella import/export to PDA (587.42 KB PDF)

Legionella on PDA (170.17 KB PDF)

Fire Safety 

Fire equipment tests (159.89 KB PDF)

Fire and asbestos layers on drawings (876.98 KB PDF)

Fire Safety drawings on MyEd (1.66 MB PDF)

Factoring 

Lease Module (1.61 MB PDF)

Miscellaneous

Adding Channel to MyEd (2.45 MB PDF)

Mapping Samba Drive (373.83 KB PDF)