The Data Protection Act 1998 gives you the right to request the information the University holds about you, such as comments on examination scripts, and references.
This Act refers to you as a data subject, and the information the University holds about you is known as personal data. Your request is known as a subject access request.
This page contains information advice about the scope of requests we can answer, details of the standard fee charged, and the timeframe by which we will respond.
If you need a transcript of your academic record or official statement confirming your degree results please see the Student Administration department website.
Unfortunately we cannot answer requests for all the information the University has about you, as this is too general a request for us to be able to find the information you want.
The University has over 8,000 staff spread over a large number of academic and administrative departments, most of which you will not have had any dealings with. Without more detailed information we do not know which ones to contact about your request.
Information that will help us answer your request includes:
Before we release information to you, we need to be confident of your identity, so we may ask you for additional information in order to verify it, for example a copy of your student or staff card, or passport.
The standard fee under data protection legislation for answering subject access requests is £10. When we receive your request we will write to you with details of how to pay the fee. Please note that your request will not be processed until we have received any payment that is required.
We will answer requests for personal information made under the Data Protection Act within 40 days of receiving your request, the fee and all information necessary to answer your request.
To make your request for information please contact the Records Management Section, providing your contact details and describing the information you want.