UKRI Open Access Fund
UKRI funded researchers can apply to a central fund to pay for Open Access publication costs.
UKRI announced a revised open access policy to apply to research articles submitted for publication from 1 April 2022.
A new UKRI Open Access policy has been announced, UKRI’s updated policy requires immediate open access for peer-reviewed research articles submitted for publication from 1 April 2022. It also includes a new requirement for monographs, book chapters and edited collections published from 1 January 2024 to be made open access within 12 months of publication.
As a result, the University has changed its policies on whether or not they can cover researchers’ publication costs. For 2022-23 UKRI has allocated the University a block grant of to support researchers to comply with their Open Access policy. All original, peer-reviewed research articles, including reviews and conference papers, that are accepted for final publication in either a journal, conference proceeding with an International Standards Serial Number (ISSN) that are supported in whole, or in part, by UKRI must be published immediately open access under a Creative Commons attribution licence (CC BY). Journal embargoes are no longer permitted.
Authors must also include the following statement on all submissions of original research to peer-reviewed journals:
'This research was funded in whole, or in part, by [Funder name] [Grant number]. For the purpose of open access, the author has applied a creative commons attribution (CC BY) licence to any author accepted manuscript version arising.'
All articles should include a data access statement in the article, the statement can include links to the dataset, where applicable and appropriate and Biomedical research articles that acknowledge MRC or BBSRC must also be deposited in PubMed Central (PMC) and Europe PMC.
How to make your article open access
- When you get an article accepted for publication please send a copy to your local administrator following the usual process and the publication will be deposited in Pure
- If your chosen journal requires payment then please submit a claim via the Open Access publication charges claim form to the Scholarly Communications Team, we will check details and then get back to you with your open access options. We aim to reply within 48 hours, but if you have an urgent query let us know and we'll do our best to reply sooner.
- Before placing an order for paid open access with the publisher please ensure that you have confirmation that funding is available, otherwise you will be liable for costs and will have to find an alternative source of funding.
Your Open Access options
Generally speaking there are three routes that are available to you to make your research open access. The default route is Green OA which you will automatically follow if you carry out step one above.
If you have published in a traditional subscription journal, with a paid open access option, the University will not pay the publication charges. Instead you should deposit the paper in Pure and if applicable Europe PubMed Central for free which will comply with the UKRI open access policy. The information you need for deposit in Pure is:
1. Author's Accepted Mansucript - not the publisher's PDF
2. Grant Award information - e.g. ‘This work was supported by the Medical Research Council [grant number xxxx]’.
3. Any Supplementary material that has also been submitted to the journal
If you need to deposit in Europe PMC you can find more information here Europe PMC manuscript submission user guide
If you have published in a fully open access journal under a CC-BY licence the University will cover associated article processing charges from the UKRI block grant. A searchable database of journals that we can cover open access charges can be found here:
We will guide you through the options to pick if you let us know about the publication:
Once you have confirmation that funds are available then you can go ahead with publication and the Library will arrange payment, either via invoice or through an institutional billing agreement
If you have published in a journal where the University has a ‘Read & Publish’ deal and you are the corresponding author the article should automatically be made open access by the publisher for no extra charge. A full list of journals included in our Read and Publish agreements is available here:
Each publisher has a different process, but the normal procedure on the publishers web site is to confirm your affiliation as The University of Edinburgh and indicate your funding and the submission will be authorised by the Library.
What the block grant won't cover
From 1st April 2022 we have been advised by UKRI that the following are not eligible costs:
- The cost of hybrid open access publishing in subscription journals unless part of Jisc-approved transitional agreement or in journals approved by Jisc as meeting the research sectors requirements for transition to OA.
- Other charges associated with publication, including page and colour charges, and non-open access publication charges and fees.
- Open access fees associated with monographs, book chapters and edited collections. UKRI will be making dedicated funding available once the monographs policy is live in 2024, and before then it is permissible to include these costs in grant applications.
Update: eligibility of Nature, Nature research, Palgrave journals to use UKRI open access funding
As of 8 April, Springer Nature has not submitted an application to register these titles as Jisc approved transformative journals nor demonstrated how they will meet the sectors requirements on cost and sustainability. This means that the publication charges of up to €9500 (plus VAT) are not currently eligible to be supported using UKRI’s open access funds.
Journal articles submitted BEFORE 1 April 2022
The UKRI Policy on Open Access for articles submitted prior to April 2022, applies to peer-reviewed research papers, which acknowledge Research Council funding. To comply you must:
- Publish in a journal that makes the paper immediately available at the time of online publication (Gold open access). This usually requires payment of an ‘Article Processing Charge’ (APC); or,
- Deposit a version of the published research paper as accepted for publication, including all changes resulting from peer review, but not incorporating the publisher’s formatting or layout in an appropriate repository (Green open access); with a maximum embargo of 6 months for the disciplines of science, technology, engineering and mathematics, and 12 months for the arts, humanities and social sciences.
Furthermore researchers are asked to:
- Include details of the funding that supported the research, and a statement on how the underlying research materials - such as data, samples or models - can be accessed.
- Correctly acknowledge research funders in a standardised way so they can find which publications have arisen from projects they have funded.
We will cover open access publishing costs in the following circumstances:
- for articles published in reputable fully OA journals (listed in the Directory of Open Access Journals: https://doaj.org);
- for some 'Hybrid-OA' journals where the University already has a Read & Publish agreement with publishers to offset costs, these publishers are listed here:
- if papers are funded by MRC and the Green OA embargo exceeds 6 months;
- all publications must acknowledge Research Council funding.
- Email: firstname.lastname@example.org
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You can book a one-to one video consultation with an expert from our team. If you want to find out more about open access (journals, funding, policies etc ), Copyright & Intellectual Property, General publishing activities (request an ISBN or DOI), or research metrics (using Web Of Science or Scopus) please contact our team via email to book a session at a time that suits you.