Payroll Services

Our new payroll services, supported by the People and Money system, went live in April 2022. You can find all of the information you need on our services including how to request a payment, what forms to use, and supporting information below.

Payroll Procedures

Payroll procedures are on the Finance Specialist Services SharePoint site.

Pay Dates and Payroll Deadlines

In general, pay day for the University is the 28th of each month; unless it falls on a weekend, in which case it is the Friday preceding the 28th.

Tax Matters

The Payroll Services section liaises with HM Revenue & Customs and is responsible for deducting income tax from employees' salaries.

National Insurance Contributions

The UK Government is decreasing the main employee National Insurance contributions from 10% to 8% from April 2024. Therefore, you will see a decrease in National Insurance deductions for the eligible part of your earnings.

Net Salary Calculator

A spreadsheet is available to download which provides net salary calculations.

Payroll Forms

Payroll Office forms available to download are listed below.

Payroll Queries (secured)

Help with pay issues


Information relating to Online Payslip

Cycle to Work Scheme

University of Edinburgh employees can make savings on the cost of a bike and equipment for commuting to work.

Interest free bike loan

Staff can apply for an interest-free bike loan to purchase a bike or motorcycle and associated safety clothing and equipment.

Interest free public transport loan

The University of Edinburgh provides staff with an interest free transport loan for purchasing a bus or train season ticket which is then paid back in installments from your salary.