Information Services

Collaborate via MyEd

Creating and accessing sessions via MyEd, for staff and students.

Creating and accessing a session via MyEd

Staff, students and registered visitors can create and attend sessions, and can invite external users, without the need to have Instructor or Student access on a Learn or Moodle course. A session can be created instead using the Collaborate channel in MyEd. Moderators or Participants added when the session is created will be sent an email invitation to join the session. Alternatively you can send the Guest link to your participants.

Please see the guides below for step by step instructions on how to create a Collaborate session via MyEd:


NB: In sessions created by students or registered visitors they, as well as other Moderators that are added during the Collaborate session setup, will enter the Collaborate session with a Presenter role not a Moderator role.

Recording the session

This can be done by a (staff) Moderator. The recordings will be visible in MyEd after the session has ended; they can be downloaded as an MP4 file, saved locally, then shared or archived.

Please see the Recording and Storage Management page for more details:

Recording and Storage Management

Inviting an external user to a Virtual Classroom

Users not affiliated with University can be invited to a session; there are two ways to do this:

1. Add a user to the session:

When creating or editing a Collaborate session in MyEd there is an option to add external users. All you require is their name and email address. The external user receives an email with the session details along with a link and instructions on how to access the session. Please see below for an example email:

2. Send the user the unique session URL:

When a session has been created in MyEd a guest URL can be copied and be shared with your guests. The guest URL is available to be copied when viewing the session details in MyEd. Note that guest links are entirely open and you should be careful how you share such links – e.g. do not publish on a public web site or social media. If you need to share as part of a public outreach event then this should be done by email or via an event registration process. Please read the guides below for further information:

Session Security Tips for Using Blackboard Collaborate

If you require further assistance:

 Related Links

Advice on Planning or Participating in a Session

Hardware and software requirements