Health & Safety Department

Accident / incident reporting

The University uses an online system, called 'Accidents and Incidents Reporting' (AIR) to manage our accident, incident and near miss records.

Reporting an accident, incident or dangerous occurrence at the University

Accident and incident reporting system

This form can be completed online and submitted electronically to report any accidents, incidents or dangerous occurrences.

This form is EASE authenticated - please ensure you have your EASE log in details before reporting an incident.

Visitor or Contractor?

If you do not have an EASE account, you can still use the online form - please use the link above and follow the onscreen instructions.

Guidance on completing the form

Full instructions on how to complete the online form is available on the accident system wiki.

Short video on how to use the online form to report an accident or incident

Please note the system has a refresh and looks different but the functionality is the same as the video below.

Data Protection

Information on how the Health and Safety Department uses your details in relation to the Data Protection Act can be found on the AIR wiki page. This includes how to obtain a copy of your accident as well as guidance on the Reporting of Injuries, Diseases and Dangerous Occurernces Regulations 2013 (RIDDOR). 

Training for School Safety Advisers

There is an online course in LEARN available to School Safety Advisers which covers accident and incident management - including how to report an accident and how to use the AIR system to manage accidents etc. More information on the course and how to access can be found at: https://www.edweb.ed.ac.uk/health-safety/training/e-learning/learn-courses/school-safety-advisers-training

Annual accident and incident statistics

The Health and Safety Department publish statistics for all accidents and incidents in the University on an annual basis.

Every year, the Annual Accident and Incident Report is produced for the University Court and University Safety, Health and Wellbeing Committee. This report can be found on the  Safety, Health and Wellbeing Committee Intranet.

Annual accident and incident statistics

University Health and Safety Committee

Management Information Reports

School Safety Advisers can now schedule their own MI reports to run monthly, quarterly or annually within AIR. Full instructions are available on the AIR Wiki in the School Safety Advisers section.

Please note, the previous BI Suite scheduled reports are no longer available.