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• Tutoring & demonstrating
• Ad hoc and casual work

• Overview
• Becoming a Tutor or Demonstrator
• Roles & responsibilities
• Payment information
• Ad hoc and casual work
• Casual Payment form guidance
• Casual work: guidance for staff

Ad hoc and casual work

In addition to Tutoring and Demonstrating, research students in the School of GeoSciences are often invited to participate in ad hoc events delivered by the School.

Throughout a typical academic year, a variety of work is available in the School which is considered to be ad hoc or casual work, ranging from serving drinks at graduation receptions to delivering lectures on courses.

Prior to requesting assistance from research students at an event in the School of GeoSciences, academic and administrative staff who are responsible for the organisation of an event should consult the Teaching Organisation guidance on casual and ad hoc work.

• Casual work: guidance for staff

Casual payments

Research students who do not currently hold an Hours To Be Notified (HTBN) contract are paid for any work they carry out in the School of GeoSciences by completing a Casual Payment form.

• Casual Payment form

• Completing a casual payment form

Once complete, the form should be submitted to the relative administrative staff, along with copies of the front AND back cover, picture page and any visa pages from your passport. If you do not currently hold a passport, a list of alternative documentation can be found on the second page of the casual payment form.

School of GeoSciences staff who receive a casual payment form should return these to the Deputy Manager of the Teaching Organisation, who will complete any Costing Details and authorise the payment before sending the form to the School of GeoSciences finance department.

The deadline for casual payment forms to be returned to the Deputy Manager of the Teaching Organisation is 1st of each calendar month. Casual and ad hoc payments must be submitted before this deadline in order that the Payroll department have ample time to process the payment.

Payment for casual and ad hoc payment forms, submitted prior to the deadline, are paid by BACS payment into the bank account of the research student on 28th day of the following month.

Ad hoc payments for students with HTBN contracts

Research students who currently hold an HTBN contract should contact the Deputy Manager of the Teaching Organisation with details of any work carried out which may not be considered Tutoring and Demonstrating work, and which are therefore not covered by an HTBN contract. Examples of work not covered by an HTBN contract are:

• Open and Visit days
• Academic fairs
• Visitors tours
• Assisting at School-run events (such as graduation receptions)
• Work which is not related to a course delivered by the School of GeoSciences.

The Deputy Manager of the Teaching Organisation will complete a Temporary Additional Payment form with details of the work completed, before sending the form to the School of GeoSciences finance department for the payment to be processed.

• Temporary Additional Payment form

Delivering lectures

Research students who give lectures on courses delivered in the School of GeoSciences will be paid by one of the above payment methods or via the Tutoring and Demonstrating payment database.

Where a research student who does not hold an HTBN contract delivers a lecture, payment will be made using a Casual Payment form. These students should follow the above instructions on Casual payments.

Research students who hold a current HTBN contract, who have given a lecture for a course delivered by the School of Geosciences can be paid through the Tutoring and Demonstrating database, and should contact the Deputy manager of the Teaching Organisation with details of the lecture.

Where a lecture or presentation is given in the School of GeoSciences but is not directly related to a taught course, research students who hold a current HTBN contract should follow the above instructions for Ad hoc payments for students with HTBN contracts.

Delivery of lectures by current research students is paid at 3 x the current demonstrating rate (Grade 5) per hour, for each hour of lecturing. Details of hourly demonstrating rates and incremental pay scales can be found on the University of Edinburgh Human Resources web page.

• University of Edinburgh pay scales

Those students who do not hold an HTBN contract will be paid at the first Grade 5 incremental pay scale per hour for any work carried out in the School of GeoSciences. Research students with an HTBN contract can contact the Deputy Manager of the Teaching Organisation to obtain details of their current increment and hourly rate.

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This article was published on Apr 10, 2012

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