Accessibility statement for SRS microsites

Accessibility statement for MySRS, the Business Travel Reporting Tool and the Roundtable for Sustainable Academic Travel

Website accessibility statement in line with Public Sector Body (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

This accessibility statement applies to three websites: MySRS (https://my.srs.ed.ac.uk/home), the Business Travel Reporting Tool (https://businesstravel.sustainability.ed.ac.uk/) and the Roundtable for Sustainable Academic Travel (https://businesstravelroundtable.ac/).

These websites are run by the University of Edinburgh’s Department for Social Responsibility and Sustainability. We want as many people as possible to be able to use these websites. For example, that means you should be able to:

• change colours, contrast levels and fonts
• magnify up to 200% without text spilling off the screen
• navigate to most of the website using just a keyboard
• use the system without timeout

We’ve also made the website text as simple as possible to understand.

Customizing the website

AbilityNet has advice on making your device easier to use if you have a disability. This is an external site with suggestions to make your computer more accessible:

AbilityNet - My Computer My Way

With a few simple steps you can customise the appearance of our website using your browser settings to make it easier to read and navigate:

Additional information on how to customise our website appearance

If you are a member of University staff or a student, you can use the free SensusAccess accessible document conversion service:

Information on SensusAccess

How accessible these websites are

We know some parts of these websites are not fully accessible:

• not all video content contains captions or subtitles
• there may not be sufficient colour contrasts across all pages
• icons contain text on the image
• tooltips are not always present for all icons and images.
• supplementary documents (PDF and Microsoft Word) may not always work with assistive technology

Feedback and contact information

If you need information on these websites in a different format like accessible PDF, large print, easy read, audio recording or braille, please contact us:

• Email: srs.department@ed.ac.uk
• Telephone: +44 (0)131 651 3000
• British Sign Language (BSL) users can contact us via contactSCOTLAND-BSL, the on-line BSL interpreting service.

We’ll consider your request and get back to you in five working days.

Reporting accessibility problems with these websites

We are always looking to improve the accessibility of this website. If you find any problems not listed on this page, or think we’re not meeting accessibility requirements, please contact:

• Email: srs.department@ed.ac.uk
• Telephone: +44 (0)131 651 3000
• British Sign Language (BSL) users can contact us via contactSCOTLAND-BSL, the on-line BSL interpreting service.

We’ll consider your request and get back to you in five working days.

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint please contact the Equality Advisory and Support Service (EASS) directly:

Contact details for the Equality Advisory and Support Service (EASS)

The government has produced information on how to report accessibility issues:

Reporting an accessibility problem on a public sector website

Contacting us by phone using British Sign Language

British Sign Language service

contactSCOTLAND-BSL runs a service for British Sign Language users and all of Scotland’s public bodies using video relay. This enables sign language users to contact public bodies and vice versa. The service operates 24 hours a day, 7 days a week.

contactSCOTLAND-BSL service details

Technical information about these websites’ accessibility

The University of Edinburgh is committed to making its websites and applications accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

This website is partially compliant with the Web Content Accessibility Guidelines (WCAG) 2.1 AA standard, due to the non-compliances listed below.

The full guidelines are available at:

Web Content Accessibility Guidelines (WCAG) 2.1 AA standard

Non-accessible content

The content listed below is non-accessible for the following reasons.

Non-compliance with the accessibility regulations

The following items do not comply with the WCAG 2.1 AA success criteria:

• Not all prerecorded audio-only or video-only media will have alternative media that presents equivalent information e.g. audio track with description of the action in a video with no sound

• 1.2.1 - Audio-only and Video-only (Prerecorded)

• Not all video will have subtitles or subtitles that identify all speakers as well as noting other significant sounds e.g. laughter

• 1.2.2 - Captions (Prerecorded)

• There may not be sufficient colour contrast between font and background colours especially where the text size is very small.

• 1.4.3 - Contrast (Minimum)

• Information is conveyed as an image of text rather than as text itself so that it's not compatible with screen readers and other assistive technology

• 1.4.5 - Images of text

• Visual information to identify user interface components, such as keyboard focus, do not always have a sufficient contrast ratio

• 1.4.11 - Non-text contrast

• Most tooltips disappear as soon as the cursor moves. Also tooltips are not always present for all icons and images.

• 1.4.13 - Content on Hover or Focus

• Not all our PDFs and Word documents meet accessibility standards.

• 1.1.1 - Non-text Content

• 1.3.2 - Meaningful Sequence
• 1.4.5 - Images of Text
• 2.4.5 - Multiple Ways

Unless specified otherwise a complete solution or significant improvement will be in place by March 2021 for the issues within our control.

Disproportionate burden

We are not currently claiming that any accessibility problems would be a disproportionate burden to fix.

Content that’s not within the scope of the accessibility regulations

At this time, we are not claiming any material is out of scope.

What we’re doing to improve accessibility

We will continue to work to address these issues and deliver a solution or suitable workaround. Where issues are under our control we will work to rectify to correct issues. We plan to resolve the issues that are within our control by March 2021.

We will carry out further accessibility testing if significant changes are made to the user interface or if a service user raises an issue.

While we are in the process of resolving these accessibility issues, or where we are unable to, we will ensure reasonable adjustments are in place to make sure no user is disadvantaged.

Preparation of this accessibility statement

This statement was prepared on 17^th September 2020. It was last reviewed on 18^th September 2020

This website was last tested on 17^th September 2020. The test was carried out by using the automated Little Forest web audit tool. The website is scheduled for manual testing by December 2021. All three websites’ pages were run through LittleForest.

Little Forrest claims it tests the following WCAG criteria either partially or wholly: