Student Systems

Student record processing

Central guidance on processing changes to the student record in line with University policy and regulation.

Matriculation guidance for staff (secured)

How to check records to ensure your students are fully matriculated each year

Visiting undergraduate student resit process

Guidance on how visiting undergraduate student records in resit are managed.

Undergraduate early exit Award process

Guidance on how undergraduate student records are Awarded, following withdrawal.

Part-time intermittent student processing

Guidance on attendance confirmation and matriculation for new and continuing part-time intermittent students

Null sit recording when a resit is taken across two academic years

Guidance on best practice for recording a null sit on a record where the resit is taken in the next academic year

UG students repeating a year on a Part-time basis

Guidance on which modes of study to use for repeat years and for how students taking a year part-time across two years are processed.

Students returning to complete their studies after a period of absence

Guidance on how to process records for students returning to complete their studies after a period of absence.

How to process University of Edinburgh ‘Non-Lead’ and non-graduating records as ‘Successfully Completed’

The process for closing Non-lead postgraduate records and non-graduating PGProfDev records

Leave of Absence for collaborative programmes

Guidance for processing Leave of Absence for students on collaborative programmes to ensure we are accurately recording when they are and are not on-campus at University of Edinburgh.