Student Systems

Mini-portfolio: FAQs

Frequently asked questions about mini-portfolio for Art and Design undergraduate programmes.

 

Accessing mini-portfolio

I haven't received my username and password

Please first check your junk mail folder in case the email was directed there. If you haven't received your login details for MyEd and tracking your application, then we can resend these to you if you know your University username (UUN). More information on logging in to MyEd can be found here.

 

Where do I find mini-portfolio?

  1. Log in to MyEd using the username and registration password we sent you via email

MyEd login

  1. Click the 'Accounts' tab in the blue menu bar.
  2. Under 'Progression', click 'Manage my application' to launch EUCLID.
  3. Scroll down to find the 'open mini-portfolio' link.

 

Why can't I see the mini-portfolio link in EUCLID?

Mini-portfolio is available for applicants to Art and Design undergraduate programmes who submit their applications to UCAS by 26th January 2022. Late applicants will not be able to use mini-portfolio.

 Art and Design undergraduate programmes

Postgraduate Art and Design programmes do not use the mini-portfolio system. See our help page on Postgraduate portfolios below for more details on portfolios for applications to postgraduate Art and Design programmes:

Postgraduate portfolios

 

 

Preparing your portfolio

What should the 'Context' images demonstrate?

The context images should demonstrate your influences, and may be images of work or objects which have inspired or influenced your work e.g.

  • people working in the same medium or for the same audience, now or in the past
  • people interested in the same subject or theme, now or in the past
  • natural or man-made phenomena, objects, places, events which have inspired or provoked a response

We cannot provide any further guidance on this as assessment will include looking at your decision-making process and how the mini-portfolio has been put together.

Mini-portfolio requirements

 

Can I submit my portfolio in another format?

All portfolios must be submitted through the mini-portfolio system. We are unable to accept portfolios in any other formats.

 

Can I provide a personal statement as part of my mini-portfolio?

We received your personal statement with your application from UCAS. A further statement is not required.

 

Can I submit extra files, personal statement, etc. as part of my mini-portfolio?

No extra work will be accepted. Only what is specified in the mini-portfolio guide will be accepted and all work must be uploaded through mini-portfolio.

 

 

Uploading your portfolio

Why do I get an error when trying to upload an image?

If you receive an error when uploading, please check the following:

  1. The image must be no more than 800x800 pixels and have a height OR width of EXACTLY 800 pixels. If necessary resize the image (see link to guidance below). If resizing a large image, please check that any text is still legible at 800px.
  2. The images must be a jpeg, with a file extension of .jpg or .jpeg
  3. Ensure the file size is less than 1 MB. Resize the image using an image editing tool, if necessary. See 'How do I resize my images to 800px?' below for further help.

 

I've clicked 'Browse', but I can't find my images

Some browsers may not show jpegs by default after clicking browse. If you have trouble locating your images, change the file type to 'All Files' to locate your image files, as shown in the image in the question below.

If you still have trouble, try using another browser.

 

My images are greyed out and I can't select them

Some browsers may not show jpegs by default after clicking browse. If you have trouble locating your images, change the file type to 'All Files' to locate your image files, as shown in the image below.

If you are encountering any issues when using a Mac computer and the default browser is Safari, then we would recommend trying with either Google Chrome or Mozilla Firefox as these browsers are optimised for Mini-Portfolio.

Screenshot for finding All Files on Mozilla Firefox/Google Chrome
Screenshot for finding All Files on Mozilla Firefox/Google Chrome
Screenshot for finding All Files on Safari
Screenshot for finding All Files on Safari

How do I resize my images to 800px?

There are several good tools to use:

There are also many web sites that have resizing tools:

We are unable to provide support on these tools, but you should be able to find documentation online should you have any questions.

 

Can I email in my portfolio?

No. All work must be uploaded into the mini-portfolio system.

 

Can I combine images for a single upload?

As stated in the user guide, we cannot provide any guidance on this as assessment will include looking at your decision-making process and how the mini-portfolio has been put together.

 

How do I make a collage in Photoshop or other image editing software?

Please refer to the software supplier's documentation.

 

How do I upload my video to YouTube / Vimeo?

Please refer to the help section of the site you are trying to upload to.

 

Why do I see a ‘Green Tick’ after trying to upload a file?

The tick means the image file was uploaded successfully.

 

Can I change a comment / description?

Comments can be changed, but only when the image and comment are both deleted. The image can then uploaded again and the comment can be re-entered.

This is done by clicking in the green tick to view the image and comment, then clicking the green ‘Remove Image and Text’ button. Once this has been completed, the image and comment can be uploaded again.

 

Can I delete an image?

To delete an image, click the green tick to view the image and comment, then click the green ‘Remove Image and Text’ button. Once this has been completed, the image and comment can be uploaded again if required.

 

 

Submitting your portfolio

Where is the submit button?

The submit button will only appear when you have uploaded the minimum number of required images.

 

After submitting, can I unsubmit and make further changes?

Yes, you can unsubmit by clicking the red X on the mini-portfolio home page. You can then make changes to your portfolio and will need to submit your portfolio again before the deadline.

 

Support

Contact Student Systems if you need help with a technical problem related to your application:   

Student Systems

Contact details

Availability

  • Technical support is available 9:00am - 5:00pm UK time Monday to Friday.