Guidance for Edinburgh Global

Specific guidance to assist Edinburgh Global

When to use the Study Away Excel template

Use this template for:

All study away, exchanges, work placements, and any other exchange type arranged via Edinburgh Global.

Edinburgh Global should provide one initial Excel template with all the required information for the student record.
If you have blank fields on the template please provide the reason in the notes field.
Recording Study Away has a high impact on student fees. The sooner the information is provided to us, the sooner the record can be updated and fees amended.
Please note this template is our preferred format to receive bulk study away data.
You will be notified once the information is on the students’ records.

Amendments to any information already provided must be submitted on a new Excel template. Any amendment Excel templates must only include the students affected.
If a student returns to Edinburgh we must be notified, including the dates of when the student returned, and any courses to be removed. Please submit this as you would with any other amendment.
If a student cancels or does not go abroad please notify us with the details.
If a student withdraws from their programme of study the school should be notified directly.
If the student changes programme and is no longer studying away please submit the amendment Excel template and include in the additional information field “This student is no longer study away".

Type of Study Away	What we categorise this as	Example of how this will appear on a student's HEAR
Erasmus study exchange	Erasmus Exchange	2018/9 Mandatory/Optional year/Part Year Erasmus Exchange at 'Institute Name', 'country'
Erasmus traineeship	Work Placement	2018/9 Mandatory/Optional year/Part Year Erasmus Traineeship at 'Institute Name', 'country'
International Exchange	International Exchange	2018/9 Mandatory/Optional year/Part Year International Exchange at 'Institute Name', 'country'
ICM exchange (International Credit Mobility)	Erasmus Exchange	2018/9 Mandatory/Optional year/Part Year Erasmus+ ICM at 'Institute Name', 'country'
Subject-specific international	International Exchange	2018/9 Mandatory/Optional year/Part Year International Exchange at 'Institute Name', 'country'
Swiss European Mobility	International Exchange	2018/9 Mandatory/Optional year/Part Year International Exchange at 'Institute Name', 'country'
Work Placement	Work Placement	2018/9 Mandatory/Optional year/Part Year Work Placement at 'Institute Name', 'country'
Placement (Education, Social Work, ETC)	Work Placement	2018/9 Mandatory/Optional year/Part Year Work Placement at 'Institute Name', 'country'

This article was published on 18 May, 2018