Student Systems

Changing a selection status

You can change the selection status through the individual student's progression record, or through Maintain Course Enrolment Rules.

The selection status is what assigns or "badges" a course to a programme year and enrolment rule. For example Year 1 Must be passed, Year 3 Not core etc.

Having the right selection status is important as it's taken into account when calculating progression to determine whether the criteria has been met to progress or receive an award. 

Some key points to note with selection statues are:

Use "Non-counting credit" to exclude the credits for a course
  • You can choose to exclude a course from progression and award calculations by changing the selection status to "must be non-counting credit".
  • This should be used for any situation where the credits should not count in the academic  year, including if it's additional credit
  • If the student has failed a course in one academic year and is resitting it in the next, you'll need to consider if the earlier course enrolment should be badged to "Non-counting credit". Otherwise the calculations may show the student is enrolled in too many credits.
"Non-counting credit" or "Disregard course from award calculations"?
  • "Non-counting credit" means neither the course mark nor the course credits will be used in award calculation. For example, if the student is enrolled in 120 credits in Year 1 and you set one 20-credit course as "Non-counting credit", then the Progression and Awards calculation details will show that 120 credits were expected but 100 credits were calculated.
  • "Disregard course from award calculations" means the course mark will not be used in award calculation, but the course credits will still be used. For example, if the student is enrolled in 120 credits in Year 1 and you set one 20-credit course as "Disregard course from award calculations", then the Progression and Awards calculation details will show that 120 credits were expected and 120 credits were calculated.

  • As long as the student achieves credits for a course, the course will appear on HEAR, regardless of whether the course's credits or mark were used in award calculation.

Reassign credits from one year to another
  • You can reassign a course to another programme year if it is to be counted for credit in a different year.
  • For example, if a student enrols in 140 credits in Year 1 of an undergraduate programme, you could mark the extra course as "Year 1 Non-counting credit". If in Year 2 the student only passed 100 credits (out of 120 required), you could change the selection status of the "Year 1 non-counting credit" course to "Year 2 Not core". This course would then be included in the Year 2 credit counts. 
Compulsory Not Core

Each course enrolment is badged as either “Compulsory” or “Elective”. If the course is automatically seeded as part of the automatic enrolment process, this should correctly update to “Compulsory”, meaning the course must be taken as part of the degree programme. 

The enrolment rule “not core” means the course does not have to be passed in order to progress. This is as opposed to a core course that must be taken and passed in order to progress to the next stage of study within a degree programme.

Examples
  • a course badged as “Compulsory - Not Core” means it must be taken, but doesn’t need to be passed in order to progress. This would be for example, if the student were allowed to resit or retake the course the following year should they fail
  • a course badged as “Compulsory – Must Pass” means it must be taken and needs to be passed (at the standard passing rate) in order to progress.
  • a course badged as “Compulsory – Must Pass at 50%” means it must be taken and needs to be passed at 50% in order to progress.

How to change the selection status

There are two ways you can change the selection status:

  • through the individual progression record in the Progression & Awards tool for one student and course at a time, or
  • in Maintain Course Enrolment Rules for multiple students, courses or programmes at once.

You can use either tool but the best one to use will depending on how many students or courses you're changing the status for and if you need to take any other actions in the system.

The sections below include step by step instructions with screenshots on how to change the selection status in the different systems.

How to change in Progression & Awards

You can change the selection status for one student and course at a time through the Course marks profile in a student's individual progression record.

How to change in Maintain Course Enrolment Rules

You can change the selection status in bulk for students, courses or programmes through this tool.