Student Systems

Cohort Lead Tool

This page will guide you through the steps of interacting with the cohort of students assigned to a particular cohort lead.

The following steps will provide you with guidance on how to navigate the Cohort Lead List my Students tool. This tool is available in respect of students on undergraduate and postgraduate taught programmes.

Step 1 - Login to EUCLID

Log into MyEd.

Select Teaching and Research.

Click EUCLID and follow the security prompts for your memorable word.

Click the Cohort Lead tab at the top of the screen.

Please note: The Cohort Lead tab will display the day after students are assigned to you.

If you are not currently a EUCLID user you must request access in the normal way via the Student Systems' Staff accounts webpage

Screenshot of Cohort Lead container in the Students tab of Euclid showing the List My Students tool.

Step 2 - What can I do from the Cohort Lead tab

  • View the full cohort of students allocated to me as a cohort lead (Step 4)
  • E-mail students either singularly or in bulk (Step 5)
  • Access a student's Student Hub (Step 6)

Step 3 - View the full cohort of students allocated to me as a cohort lead

Count of Students assigned

There is a count displayed of the total number of students assigned to you as their cohort lead. This count is not impacted by any filtering of your cohorts.

Screenshot of List my students page highlighting Total Record count.

Filtering your Cohort

Each data column is filterable by entering text into to the box at the top of the column. You can filter on multiple columns at one time.

Screenshot showing headers of the columns on the List My Students screen highlighting the filter fields under each header.

Sorting your Cohort

The screen can be sorted either ascending or descending by one column using the arrows in the column header.

Screenshot showing headers of the columns on the List My Students screen highlighting the sort button for the column.

Step 4 - E-mail students either singularly or in bulk

Please note, when emailing students via the Cohort Lead tool, the default email application on your device will generate the email. If you are using a personal device and/or your default email is set to your personal email address (e.g. hotmail, gmail etc), this is the application that will open. To email from your University account, login to a University of Edinburgh device so that the default application is your University email, or cut and paste the Bcc field list of students from the automatically generated email, and paste into an email opened from your University account.

E-mailing an Individual student

You can e-mail a student individually by clicking on their e-mail address in the e-mail data column.

Screenshot of List My Students screen highlighting the student's email address which is a mailto hyperlink.

​​​​​​Your e-mail client will launch and populate the Students address into the 'To' field.

Screenshot of Outlook email that is created when sending an email to an individual student highlighting the To field.

E-mail multiple students 

You can select which students you wish to add to a bulk e-mail by selecting the checkbox for each student you wish to include. Once you have selected all required students click Bulk Email.

Please note, if you select over 75 students, the email will likely not generate. If you encounter this issue, please filter your students to a list size of 75 or less. 

Screenshot of List my Students highlighting Bulk Email button and how to select specific students using the radio buttons.

Your e-mail client will launch and populate the Students address into the 'BCC' field and the Cohort Leads address into the 'To' field.

Screenshot of Outlook email that is created when sending a bulk email highlighting the To field and the Bcc field.

E-mail multiple students (Select All)

You can use the select all function to select all students showing on screen to be included in a bulk e-mail, this function will take into account any filters you have applied.

Screenshot of List my Students highlighting Bulk Email button and how to select all students using the select all button.

Then click Bulk Email this will launch your e-mail client and populate the Students address into the 'BCC' field and the Cohort Leads address into the 'To' field.

Screenshot of Outlook email that is created when sending a bulk email highlighting the To field and the Bcc field.

Step 5 - Access a student's Student Hub

You can access a student’s record directly from the 'View full student Record' link.

Screenshot of List my Students highlighting View Full Student Record button.

This will launch the student hub in a new window.

Screenshot of student hub showing the student record that popped up after clicking View Full Student Record in List My Students.