FAQs Staff

To request a room you can use Web Room Bookings in the Timetabling channel in MyEd.

You can review or cancel a booking by going into Web Room Bookings and clicking on 'my bookings' at the bottom of the page. This will load up all your bookings and you can cancel the booking by clicking on the Cancel button.

There are no charges for cancelling a booking. Charges will only be applied if you cancel an out of hours booking within 2 working days of the booking (to cover the servitor who had been arranged for the booking).

External speakers are allowed as long as you adhere to the University of Edinburgh policy on speakers and events.

You are not allowed to bring your own food. If the room you have booked allows for catering you need to contact one of the University's approved caterers to supply the food. These are Edinburgh First or Honours Catering.

All teaching rooms are constrained during semester times to allow core teaching to be allocated first. The constraints for Semester 1 ad-hoc bookings are normally removed in early July, with Semester 2 being removed in the later part of Autumn. There are also some rooms that have priority booking periods outwith the semesters which will restrict booking requests being made.

Additonal AV equipment can be requested from Learning Spaces Technology

The Web Room Booking form is EASE authenticated so you would need to be EASE authenticated. If the page is not loading, contact Timetabling and Examinations services or check the IS faults reports line to see if there is any planned maintenance works.

There may have been some core teaching placed in the room after you made the request, or another user had requested the same room as you but had submitted their request before you.

How do I find out about who to contact about a local room?

Contacts for locally allocated rooms can be found here

Please complete the teaching change request form

The form is closed at the end of Semester 2 and is re-opened once the Main Allocation Process has been declared to Schools.

If you have student allocater access in Enterprise please follow the Student Allocater guidance. If you do not have this access please complete a Change Request Form and select Student Allocation option.

Use the teaching change request form and select Double booked student option

Changes made in Enterprise should update within 10 minutes of the change being written back

The activity needs to be attached to a Module so that it can feed into the students timetables.

Your Web Room Booking requests will not show on a student's timetable as they are not associated with a course. To get the bookings to appear on a timetable you will need to complete a Change Request Form, indicating the changes you wish to appear.