Student Administration

Frequently Asked Questions - Examinations

Examination Frequently Asked Questions

 

Examination Timetables

How do I find out when my exam is?

Information relating to exam timetables is available from the Examination Diets page.

Examination Diets

My exam is not on the timetable: what should I do?

You should contact your school office in the first instance; they will confirm if you have an exam. If the exam is to be timetabled the school will inform Student Administration, who will then update the timetable.

Do exam dates change?

Changes can occur to the timetable, therefore please ensure that you recheck your exam details on a regular basis and immediately prior to your examination(s).

If an examination changes, it will be highlighted in yellow on the timetable.

I have two exams on the same day and time: what should I do?

Please check your course enrolments - if they should be amended please contact your school office.

Once you have undertaken the above step and you still have a clash, you should contact examinations@ed.ac.uk

You will be required to sit both exams on the same day (we are unable to move the exams as they have other students enrolled on them). You should confirm which exam you wish to sit in the morning and which in the afternoon. Upon completing the morning exam you will remain under the supervision of an invigilator and escorted to the afternoon exam. During this period access to electronic equipment e.g. phones, internet will not be permitted. As supervision is required over a lunch break students are advised to bring their own lunch.

You will be sent confirmation of arrangements as soon as they are available.

 

Can I sit my exam away from Edinburgh?

No, other than online assessment, students are not allowed to sit examinations away from Edinburgh. Assessment Regulation 21.5. Only resit examinations can be sat overseas, provided you meet the criteria.

Exam Hall Regulations

Where are the Exam Hall Regulations?

The Exam Hall Regulations are available from the link below. They are also available on the examination script books.

Electronic Devices

The use of mobile devices/personal electronic equipment is not permitted. Mobile devices must be switched off during an exam. These should be placed in your bag and should not be on your person. Mobile devices are those which store/display data or connect to the internet, such as mobile phones, smart watches, smart glasses and any other communication equipment.

Exam Venue

I am not sure where the exam venues are

Use the campus maps to help

On the day of the Exam

What do I do on the day of my exam?

You should go to the location specified in the exam timetable. If you have not been to the location previously, you should check the campus maps.

You should ensure you arrive at the venue on time: if you are late you will not receive any additional time.

Campus Maps

Do I need my student card to enter the exam venue?

You must display your University Card on the desk throughout all written degree examinations. If a card is not produced, you will be required to make alternative arrangements to allow your identity to be verified before the examination is marked.

What should I do if I turn up late to the exam?

Students are not allowed to enter the examination hall more than thirty minutes after the start of the examination.

Students arriving after the start of the examination are required to complete a "Late arrival form"; this requires you to sign a statement that you understand that you are not entitled to any additional time.

More information can be found in the Exam Hall Regulations.

If you arrive after 30 minutes you will not be permitted into the venue. You should contact your school office to explain that you are unable to sit the exam.

Exam Hall Regulations

I cannot attend my exam: who should I contact?

If you cannot attend your exam, you should contact the school office or your Personal Tutor.

What does the exam script book look like and how do I complete it?

An instruction video is available from here

What stationery should I bring to the exam?

You should carry with you a pen, pencil (for MCQ papers only) and eraser, along with any additional materials which the school may have suggested.

Can I write my answers in pencil?

No: all script books must be completed in ink. The only time you can use pencil is for MCQ (Multiple Choice Questions)

Can I take a dictionary into the exam?

Dictionery policy is available from: http://www.docs.sasg.ed.ac.uk/registry/exams/DictionaryPolicy.pdf

Exam Hall Regulation 8

Dictionaries, reference books, computers, calculators, electronic devises or any other material are NOT permitted.

The only exceptions are: -

  1. If such is specified in a student’s Learning Profile as assessed by the Student Disability Service
  2. for all students taking courses where the provision of a dictionary, reference books, computers, calculators, electronic devices or any other material is an integral part of the assessment process. Such exceptional arrangements requires authorisation by the examiners for use by all students and is recorded in the exam’s instructions.

Electronic dictionaries are not permitted in exams.

Can I use my mobile phone as a calculator?

No. During an examination, students will be permitted to use only such dictionaries, other reference books, computers, calculators and other electronic technology as have been issued or specifically authorised by the examiners. Such authorisation must be confirmed by Student Administration.

More information can be found in the Exam Hall Regulations.

The use of mobile telephones is not permitted and mobile telephones must be switched off during an examination.

Exam Hall Regulations

Can I eat in the examination venue?

Eating is not allowed inside the examination hall.

Can I wear a coat/jacket during my exam?

All coats and jackets must be left at the front/back of the exam venue. Coats and jackets are not permitted on the back of chairs.

Resit Exams

Do I have to register to resit?

No, you are not required to register for a resit. Please note there is a fee attached to resitting an exam or a resubmission of coursework.

I have a resit or a resubmission of coursework/essay resubmission or assessment: do I need to pay for this?

Yes. A re-examination fee is payable by students for entry to the re-examination diet and/or coursework/essay resubmission assessment. The Scholarships and Student Funding Services site has more information.

Scholarships and Student Funding Services - Additional fees

When do I pay for my resit?

You will receive an invoice from the Finance section, these will be generated once your resit marks have been entered onto the system by your school. Details on how to pay will also be included.

I have received an invoice for a resit exam(s) which is a first sit - what should I do?

You should contact your school office in the first instance. The school should then contact Examinations to confirm that the exam was a first sit attempt.

I did not sit an examination but I have received an invoice for a resit examination - what should I do?

You may have had a coursework/essay resubmission assessment. You are required to pay for the resubmission. The Scholarships and Student Funding Services site has more information.

Overseas Resit Exams

Can I sit my winter or summer exam overseas?

No, other than online assessment, students are not allowed to sit examinations away from Edinburgh. Assessment Regulation 21.5. Only resit examinations can be sat overseas, provided you meet the criteria.

Assessment Regulations

Can I sit my resit examination overseas?

Yes, providing you fall into one of the categories below:

  • International students and students whose home address is not in the UK
  • Visiting Undergraduate Students
  • UK national students who are outside the UK for either reasons directly related to their studies

I am on holiday, voluntary work/internships; travelling etc. can I sit my exams overseas?

No, you must return to Edinburgh to sit your exam.

Once I have applied to sit my exams overseas, what happens next?

We are required to contact your school office. They will confirm if you are allowed to sit the exam. Once we have a response from your school you will receive an e-mail from Examinations relating to the outcome of your request.

What happens if the school office rejects my applications to sit overseas?

If your application is rejected you will be required to sit the examination(s) in Edinburgh.

What happens if the school office accepts my applications to sit overseas?

If your application is accepted, we will contact you to request payment. You will be required to pay the fees before we proceed with your application.

What fees do I have to pay?

There is a fee of £100 to use the service (per exam). This covers the University’s administration costs, costs of couriers and British Council charges. This must be paid prior to the University sending out the exam papers to the host centre. If the exam is a reassessment then the normal University reassessment fee will also be charged. The Scholarships and Student Funding Services site has more information. This will be invoiced to you separately.

Scholarships and Student Funding Services - Additional fees

If I don’t pay the fees, will I be able to sit the exam(s)?

No, fees must be paid prior to us sending out the exam paper to the venue.

If I decide not to sit the exam will I be able to obtain a refund?

No, once you have paid your fee, you will not be entitled to a refund.

I am sitting my exam as a first attempt, am I required to pay the exam fee?

You have chosen to sit the exam overseas, therefore, you are required to pay the University’s administration costs, costs of couriers and British Council charges. You will not be required to pay the resit fee.

Guidance and support for students with special arrangements

More information is available from Student Disability Services.

Student Disability Service

I have a concession for my exams: what should I do?

The main exam timetable will show your exam date(s)/time(s) and is published 6 weeks prior to the exam diet. You will receive an email when the timetable is published.

2 weeks prior to the exam diet you will receive an email with a link to your individual arrangements. If you have not received an email about your arrangements at least 10 days prior to your first exam or exams are missing form your timetable or you do not intend sitting an exam(s) you should contact examinations@ed.ac.uk immediately.

Students with exam concessions sit their exams in a different venue to the main exam. Students with concessions sitting in the main exam venue instead of the allocated venue will not receive their exam concession(s).

On the day of the exam:

  • Exams with concessions start at 0915 and 1430.
  • Arrive in good time (late comers will not receive additional time): venue information
  • If you believe that you have not received the correct concession(s) please indicate this to the invigilator(s) immediately also inform the Examinations Team.
  • If you have been allocated reading time you will be given 15 mins at the start of the exam in order to read the question paper. Writing is not permitted (except the completion of the exam's front cover). A highlighter may be used on the question paper.
  • Use of a computer. If you have been allocated the use of a PC you should ensure you know the basics. You will be required to print your exam and sign the copies printed. If you have also been allocated the use of an individual room you will be required to use a laptop (instead of a PC). You will be required to save your work to a USB and confirm the number of pages to be printed. You will not have access to print your work this will be done by the Examinations Team.

How the use of a scribe or reader works.

If you are using a scribe and/or reader the Examinations Team will ask your School to allocate a suitable person. The allocated person will have a knowledge of your subject and its associated terminologies and will be able to write/type at a reasonable speed. You and the scribe/reader will have an individual room and there will also be an invigilator present. It is recommended that students practice with a scribe e.g. a friend prior to the exam. You cannot ask the scribe/reader any questions pertaining to content of the exam.

The scribe:

  • will write/type exactly what you say;
  • is responsible for spelling/grammar unless you indicate otherwise;
  • will not interrupt you;
  • may need to ask you to repeat information or moderate the pace of your delivery;
  • should meet you prior to the exam for a short practice session;
  • should agree with you (prior to the exam) the seating arrangements and pace of delivery;
  • will agree in advance who is to create diagrams, graphs etc;
  • is not permitted to help you with answers or indicate if you make an errors or prompt/assist you;
  • may request a 15 mins break (which will be added on at the end of the exam).

The reader will:

  • read only what is written in the question paper and what you ask them to read;
  • repeat information as often as you require;
  • stop reading when you require;
  • not help you with answers or indicate if you make an errors or prompt/assist you.

Results

On MyEd I cannot see the breakdown of my results for the course

The only results available on MyEd are the overall marks - we do not break the results down to component level.