Change Student Record Details
View the key details held on your student record via MyEd. Changes to contact details, addressed and emergency contacts can be made directly through the Contact Details portlet on MyEd.
Requests for changes to Personal Details such as name and Date of Birth should be emailed from your University email account to email@example.com. Information about the documentation we require in order to make changes to your record is given below.
Personal Information Amendments
Change of contact details: Home or Semester Address & Telephone Numbers; Personal Email address; Mobile phone number
You can review and amend this information in the Contact details portlet on MyEd.
It is your responsibility to ensure that these are accurate and up-to-date.
Emergency Contact details
Please use the Contact Details portlet on MyEd to ensure that we hold accurate and up-to-date details of a named person who can be contacted in the event of an emergency.
Disability, Council tax and Dependants information
If there has been a change to information you provided us with at the start of your studies, please email firstname.lastname@example.org to inform us of a change to the following information:
- in receipt of Disability Allowance
- wish to be included on the list sent to Edinburgh City Council of students exempt from paying Council Tax
- any dependants
Change of Name
You can change the name you would like to be known as via the Contact Details portlet in MyEd.
For any other name change, such as Forenames and Surname (Family Name) please send an email from your student email account to email@example.com.
For a change to your surname, you should enclose a copy of a form of identification with your former name (other than your student id card), with your application, i.e. a driver's licence or a copy of the relevant pages of your passport.
In addition, your application should be accompanied by either a copy of a marriage or divorce certificate, or a Deed Poll certificate. Scanned copies of supporting documentation are acceptable.
The University's Trans Equality Policy is available at:
Requests for change to forename will be dealt with in line with this policy.
Current students who notify us of a change of name after they have registered their intention to graduate should be aware that it may not always be possible to graduate using their new name(s) and should check with Student Administration accordingly by emailing:
Once you have graduated it is not possible to retrospectively change the name held on your record or produce documentation in your new name (unless the name change request is covered by the Trans Equality Policy of the University).
Change of Gender
If you wish to correct the information that we hold for your gender, please email firstname.lastname@example.org . Requests for change to gender will be dealt with in line with the University’s Trans Equality Policy at the link above.
Change of Nationality
If you wish to request a change be made to your nationality, please be aware that in accordance with Scottish Government fee regulations, your fee status cannot be changed once you are on programme.
A change in nationality may affect your funding if you are in receipt of a University scholarship or bursary.
Please send your request to change your nationality, either in writing, or by emailing from your student account to email@example.com .
You should enclose a copy of your current passport (a scanned copy is acceptable) and you may be asked for further documentation
Change of Date of Birth
If your date of birth is inaccurately displayed on the Student Record, please email firstname.lastname@example.org from your student email account advising us of the correct date of birth and attach a copy of a Birth Certificate or other official documentation which confirms your correct date of birth.
Academic Information Amendments
Withdrawing from Studies and Interrupting Studies
If you wish to withdraw from your studies at the University contact your Personal Tutor/Student Support Officer if Undergraduate, or Programme Director/Programme Supervisor if Postgraduate (as recorded on the Programme of Study Channel in MyEd).
They will inform the Student Records team (as well as any relevant people in the School/College) and your record will be amended appropriately. Withdrawing or Interrupting may have implications for your fee liability, loans, student finance and for international students their visas. See the Student Administration and Edinburgh Global websites for details (links below)
Change of Programme of Study and/or Method of Study
If you wish to change your Programme of Study and/or your method of study (e.g. full-time, part-time):
- Undergraduates: contact your Personal Tutor/Student Support Team and they will inform the Student Records team
- Postgraduates: contact your Programme Director/Programme Supervisor/Student Support Team and the Student Records team
Changing your Programme of Study and/or method of study may have implications for your fee liability, loans, student finance and for international students their visas.
General guidance, including guidance on Interruptions and the University’s Withdrawals policy
Change of Courses
- Undergraduates: please contact your Personal Tutor/Student Support Team.
- Postgraduates: please contact your Programme Director/Programme Supervisor/Student Support Team.
The changing, or selection, of courses after week 3 of the semester may have implications to your examination timetable (e.g. clashes) which is based on course selections as at week 3.