Edinburgh Research Office

Privacy notice

Edinburgh Research Office is part of the Corporate Services Group in the University of Edinburgh (the “University”). This privacy notice explains how Edinburgh Research Office handles personal data.

What information is gathered?

Edinburgh Research Office may collect, store and use the following categories of personal data:

  • contact details such as name, title, contact details, salary information;
  • information required by funders in applications for awards, such as CVs; and
  • outcomes of funding applications

Retention

The data gathered is retained for as long as it is necessary to fulfil the purposes for which it was collected, including any contractual obligation to the University’s funders.

Reason information is gathered

Edinburgh Research Office collects and processes personal data from and on behalf of the University’s research community:

  • to apply for grants and other funding opportunities, including studentships;
  • to help us provide expert advice and guidance;
  • for research and strategic planning;
  • to enter into research agreements;
  • to communicate news of interest to researchers; and
  • to organise events.

Edinburgh Research Office may collect and process sensitive personal data from and on behalf of the University’s research community as required to apply for grants and other funding opportunities.

Legal basis

Edinburgh Research Office's collection and use of personal data from University staff is carried out as performance of the employment contract and as a legitimate business interest of the University.  

Edinburgh Research Office's collection and use of personal data from individuals who are not University staff (including students) is carried out as a legitimate business interest of the University.

Automated processing and profiling

Edinburgh Research Office does not use solely automated decision-making processes, including profiling.

Read the University's privacy policy

Read the University’s data protection policy

Data Controller

For data collected under this privacy notice, the University is the Data Controller (as that term is defined in the EU General Data Protection Regulation (Regulation (EU) 2016/679), registered with the Information Commissioner’s Office, Registration Number Z6426984.

Contact

For further information about data privacy in Edinburgh Research Office, please contact Clare Whittaker, Head of Research Contracts, Governance and Integrity

Email