Records Management

When to dispose

When you can dispose of information.

It is important that we do not keep information longer than we need it. Ask your information practitioner for a copy of your unit’s retention schedule which will tell you how long to keep your records.  Your local retention schedule should be based on the University-wide retention schedules on our website which give the minimum length of time we must keep records.  If you need to keep information for longer than the minimum period, record this, and the reason for it on your local retention schedule.

You can also find guidance for retention of certain key sorts of records in relevant University retention schedules.

University retention schedules

Once information is no longer needed it should either be destroyed or transferred to the University Archive depending what the retention schedule says. 
If it is to be destroyed follow the procedures for disposing of records and use the most appropriate method for the information concerned.