Records Management

What to keep

Deciding what information needs to be kept.

Exactly what records you keep on file will vary according to the work you do.  Reasons for keeping records include:

  1. We need the information to carry out our business.
  2. There is a legal requirement to keep the information.
  3. We need the information for financial purposes.
  4. We will need the information to explain why we arrived at a particular decision.
  5. We will need the information if our decision is challenged in court.
  6. We will need the information to be publicly accountable for our policies and decisions.
  7. We will need the information to help us deal with similar situations in the future.
  8. We will need the information to defend our rights and responsibilities, or the rights and responsibilities of others.
  9. The information has value for historical research purposes.