Records Management

Disclosing student information

Guidance on the disclosure of information about students.


This guidance is intended for any member of University staff who receives an enquiry for information about a student.


The purpose of this guidance is to ensure that information about students is handled correctly, and information disclosures are carried out in a uniform manner across the University, in accordance with the principles of the Data Protection Act 1998.


The University receives many requests for information about students and they can be directed to any member of University staff. Requests can include enquiries from students, family members, the police, national embassies, other University staff or external organisations. It is important that they are handled appropriately.


About this guidance

Version: 13

Date: December 2016

Author: Academic Registry, Kiara King and Susan Graham

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Records Management Section

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