Procurement Journey

The Procurement Journey currently serves as the basis for the University's procurement policies and procedures.

The Procurement Journey aims to provide Scottish public bodies with practical, straighforward procurement guidance that aligns with current legal obligations, and currently serves as the basis for University policies and procedures.

Purchases £50,000 and above must be managed by the Procurement Office in partnership with the budget holder or end user.

For purchases below £50,000, budget holders and purchasers should refer to the University's How to Buy Guidance for policies, procedures and tips. 

-Please be aware of budget holder and Procurement Office roles and responsibilities regarding procurement.

-All University procurements, regardless of value, must be conducted in accordance with the University Procurement Strategy and must comply with EU public procurement principles (equal treatment, non-discrimination, mutual recognition, transparency and proportionality).


What is the Procurement Journey?

The Procurement Journey is an online tool that is updated regularly and that provides guidance and templates for Scottish public procurement. The Procurement Journey has been designed and created by The Scottish Government in consultation with the HEFE sector and other public contracting authorities in Scotland.

Procurement Journey [external link]

"Route 1" How to do low value procurement (below £50,000)

"Route 2" How to do medium value regulated procurement (£50,000 and over)

"Route 3" How to do high value EU regulated procurement (£189,000 and over)

Legal Framework 

The University of Edinburgh is a non-central Public Contracting Authority for the purpose of public procurement regulations. We are subject to the following:  

Public Contract (Scotland) Regulations 2015 that implement the EU Procurement Directives 2014

Procurement Reform (Scotland) Act 2014

The Procurement Reform Act implements the Sustainable Procurement Duty, the Community Benefits Requirement and the Fair Work Practices requirement. The University must also have regard for:

Procurement Reform Act Statutory Guidance

Periodic Scottish Procurement Policy Notes and Construction Policy Notes

BREXIT: There are currently no changes to our duties stemming from Brexit. This is under constant review and this information will be updated as needed.

If you have questions or comments regarding the Procurement Journey please contact Peter Hayakawa 651 4380