Sustainability for non-contracted purchases

Please consider incorporating sustainability if your purchase is below £50,000

Even outwith a current contract, purchasers should consider ways to improve the sustainability of their purchases 

The Procurement Office works closely with the Office of Social Responsibility and Sustainability to embed environmental and social sustainability across all University contracts. The University also has the legal responsibility to consider sustainability in all procurements above £50,000. Please consider incorporating sustainability if your requirement is below £50,000 and you need to seek quotes to purchase out with a current contract.

Please see the Social Responsibility and Sustainability Office Purchasing theme page and the Procurement Office Sustainable Procurement pages for more information. 

How should I consider sustainability in my lower-value, '3 quotes' purchase?

Do not buy unless you need to.

Check if your department already has the item in question, use WARP-IT, or contact the Furniture Office.

Learn more about reuse

Use existing contracts and services. Our agreements with suppliers are getting more and more sustainable. Look for the item you want to buy on e-Procurement systems Sci-Quest or on the procurement website.
Use Fair Trade products. To help maintain our status as a Fair Trade University, try to use Fair Trade products, especially when organising meetings.
Get quotes and think about impact.

If your item isn’t covered by an existing contract, consider its impact and obtain quotes from at least 3 suppliers.

Contact the Procurement Team if you need help

If it’s worth £50k or more, you MUST contact Procurement

They will give you advice on tendering and improving the sustainability of your tender.

Contact the Procurement Team

Cut the number of deliveries you need by ordering “lean” and in bulk. Try to do a single order once a month for each supplier, and email colleagues to make sure you haven’t missed anything. Why not share with other teams or even other buildings?


If you have any queries about sustainable procurement, please contact the procurement policy officer, Peter Hayakawa 651 4380.