At the end of the examination process all successful PhD and MPhil candidates are required to submit the final version of their thesis to the appropriate College Postgraduate Office.
The University has an expectation that a PhD thesis is a document available for public consultation, As such, unless a legitimate reason for restricting access to the thesis exists, all PhD theses will be made publicly available on the internet via the Edinburgh Research Archive (ERA).
It is highly recommended that you discuss with your primary supervisor the implications of publishing your thesis online in ERA. If your thesis contains confidential or sensitive data it may not be appropriate to make the full text freely available online. Similarly if there is the intention to publish the whole, or extracts from, your thesis you may want to restrict access to the electronic version.
Candidates are obliged to submit one hardbound, and one PDF copy of final version of their thesis. From 1st March 2017 the Library will prefer online submission of the PDF instead of handing in a CD with the hardbound copy.
Before you visit the College Office with your hardbound thesis and forms you need to deposit the electronic copy online.
Candidates should hand in the following to their College Postgraduate Office:
If your thesis has supplementary data (for example images, videos, source code or analytical data) we would like to store a copy of this data alongside the thesis text. We do this to try and preserve the fullest record of the work as possible. Datasets should be supported by good accompanying documentation which is appropriate to your subject discipline. The UK Data Archive (UKDA) offers some specialist advice in this area. We do not routinely allow public access to this data; however, if you wish to share your data with others we recommend the Edinburgh DataShare service.
If you have a lot of supplementary files - for example lots of images, data in multiple spreadsheets or video formats - we don't recommend depositing them in PURE. Instead, contact the Scholarly Communications Team and we can advise the best way to send them to us.
You can restrict access to the electronic version of your thesis for one year without any special permissions. However, should you need the electronic embargo to be longer than one year then this must be negotiated with the Library by speaking with the Scholarly Communications Team using the contact details below.
Restricting access to the hard copy is not normally allowed and requires special permission from your Head of School. This can be requested by filling in page 2 of the ‘Access to Thesis’ form.