Staff toolkit

Staff training

Academic and professional services staff can apply for funding for short training visits to our partner institutions.

The application deadline for 2017/18 has been extended until 30 November 2017.  Applications received after this date will be considered subect to availability of funds.

What constitutes staff training?

The programme supports the professional development of HEI staff.  Any member of staff, whether academic or professional services, employed by the University of Edinburgh may apply for this funding. Training events abroad may be in the form of:

  • Job shadowing or observation
  • Attendance at workshops or courses
  • Attendance at a staff training week

Training programmes should be built around personal and professional development, and may include knowledge transfer, sharing good practice, learning from shared experience, acquiring practical skills or discovering new ideas for learning and teaching. 

Conferences are not funded.

Lund was great.  We had an interesting week, combining a partner and faculty visit, meeting our students and the staff from Lund, and also networking with people from global offices around the world.

Janet Ellis, Student Support Officer, Business Schoolattended a Staff Training Week at Lund University, Sweden

Where can I go?


Staff can apply for a funded place to train abroad at any non-UK European university, or at any other non-UK European organisation which provides training.  There is no need for an Erasmus agreement to be in place for staff training activities.

Many HEIs offer International Staff Training Weeks which offer a fixed training programme and provide an opportunity to meet with colleagues from many other universities in related fields at the same time.

Find International Staff Training weeks in Europe

Alternatively, you can check the website of the institution you are interested in to contact a relevant department to make a speculative enquiry about undertaking work shadowing or other training.

Outside Europe

We also have partner institutions outside Europe, through the International Credit Mobility programme, where a training visit could be undertaken. 

Find out about our International Credit Mobility partners

If you are interested in undertaking a training visit to any of these partners, please email

I’m back from beautiful Finland following a fantastic week at the Sharing Excellence event! There were 100 of us from 23 countries, their biggest turnout yet, so a huge success. 

Toni Jenkins, Student Support Coordinator, Edinburgh Globalattended a Staff Training Week at University of Turku, Finland

How long can I go for?

Training visits normally last one week. You must participate in a minimum of 8 hours of training and this must be evidenced in the Training Programme.

Weekends are not usually considered for support unless they are working days. In such cases, the training programme should demonstrate that training activities will be undertaken for the reported period.

A subsistence allowance for up to 2 travel days may also be funded if requested at time of application.

How do I apply?

An initial application should be submitted to  This should demonstrate clear objectives and a provisional training programme covering at least the minimum number of training hours. It should also indicate how the visit will contribute to the wider strategic goals of the Service/College/School/University for Internationalisation.

Funding is limited and the application process may be competitive.   All applications will be assessed on submission, and the applicant will receive an email to advise on the availability and amount of funding. 

Successful applicants will be required to complete an Erasmus+ Staff Mobility Training Agreement and Grant Agreement prior to departure - these will be sent to the participant with confirmation of the funding allocated plus other important documents and guidance.  The Training Agreement  must be agreed formally by both the home and host institution and submitted at least 1 month prior to the planned visit. 


I’m back from Barcelona! This was an excellent trip, thank you for all your help in organising it!

Simon Fokt, Learning Technologist, School of Philosophy, Psychology and Language Sciencesundertook a week of meetings and job shadowing at Universitat Barcelona & UA Barcelona, Spain

Receiving funding

The grant is divided into travel allowance and subsistence allowance.  The travel allowance can be paid to the staff member in advance of the mobility.  The subsistence allowance will be paid after the mobility activity is completed. 

Unfortunately, registration fees for staff training weeks are not covered by the Erasmus grant.  Where a registration fee is charged, applicants should contact their line manager to find out if departmental funds are available, as a contribution to their professional development.

At the end of the training visit, the following documentation must be returned to the Go Abroad office, confirming successful attendance and completion of the Teaching Programme:

  • Signed Training Mobility Agreement (to be completed before mobility)
  • Signed Grant Agreement (to be completed before mobility)
  • Flight receipts and/or booking
  • Signed Certificate of Attendance (to be completed and signed by representative at host institution at the end of the mobility)
  • Online feedback report (to be completed once mobility is complete - this report will be sent to participants by email by the European Commission)

Related links

British Council - Erasmus+ staff training