An extension to a student’s period of study is exceptional and a strong case is required before an extension will be considered.
When a student is approaching their thesis submission deadline but their progress has been hampered by unforeseen difficulties and more time is needed for completion of the thesis, an Extension may be appropriate.
Extensions to Maximum Period of Study
An Extension to a student’s period of study is exceptional, and a strong case is required before an Extension will be considered.
Students who are within their maximum period of study and are unable to study should apply for an Authorised Interruption of Study (AIS), not an Extension.
Only if a student is approaching their thesis submission deadline, but their progress has been hindered by unforeseen difficulties and more time is needed for completion of the thesis, should an Extension be requested. If you are unsure what type of concession might apply, please contact the Postgraduate Research Office.
Submissions for an Extension must be submitted no less than three months before the completion of the maximum period of study, or as soon as the problem has been disclosed or discussed.
These circumstances include:
- Where progress has been hampered by unforeseen difficulties with facilities or equipment and completion of the thesis has been delayed.
- Where progress has been hampered by unforeseen difficulties in obtaining or analysing data.
- Where long-term illness has hampered progress but not sufficiently to cause an interruption of study.
- Where the outcome of a thesis examination requires an extension for corrections.
- All applications are subject to the approval of the College Postgraduate Education Committee.
- The Committee will not consider requests for extensions based solely on the need for more time to complete.
- Retrospective requests will be subject to greater scrutiny and the supervisor will be required to provide a further written statement for a special request consideration. The College Committee reserves the right not to grant such requests, and begin the exclusion process.
Applying for an Extension
An application for Extension must be made by the student following discussion with their Principal Supervisor.
An Extension Form must be completed by the student and signed off by their Principal Supervisor. Please contact the Postgraduate Research Office for a copy of the form.
On completion, the form should be returned to the Postgraduate Research Office.
Supporting documentation MUST include:
1) a plan for project completion and thesis submission
2) clear evidence for expecting completion within the period of the requested extension.
The maximum total period of extension is 24 months, however a maximum of 12 months only can be requested at any one time.
All applications are subject to the approval of the College Postgraduate Education Committee, who will advise the student on whether the request has been approved. The student and supervisor will receive an email confirmation that their application has been considered and the outcome recorded on MyEd soon afterwards.
An Extension does not offer additional funding. If financial hardship is a possibility, the University has limited additional assistance in the form of the Hardship Fund.
Students who have received an extension of studies may need an extension to their visa. Students should seek advice on this from either of the following two services:
The student is responsible for paying the fee associated with an authorised Extension.