Information Services

Booking Form - An in-detail guide

Study Desk Booking System User Guide

Overview of the System

  • There are Study Desks across the University that you must pre-book in order to use them
  • Bookings can be created and managed using an online webform or the University SeatEd@UoE mobile App.
    • The webform has also been designed to work well on a mobile screen
  • When you arrive at your pre-booked desk you must check-in:
    • Each desk has a special label with QR code you can (only) scan with the SeatEd App, and a unique name, positioned below the QR code, that you enter on the webform (see the Example Desk Label below).
  • When you leave the desk you must check-out, again using the webform or SeatEd App.
  • The system verifies that you can use the desk and logs your check-in and check-out

 

Book a Study Space

Create a New Booking

Find Available Desks

Manage Existing Bookings

Simple Rules 

  • You must always check-in to a desk you are about to use and always check-out when you are finished

  • Do not arrive at a desk before the start time of your booking – you cannot check-in until your booking starts

  • If you know you are not going to be able to use your desk booking, please cancel it in advance – this enables someone else to make use of the desk, and enables you to make another alternate booking

  • Please pack up and leave your desk a minute or two before the end of your booking so that the next person to use the desk can safely start their booking on time

  • Ensure you abide by any desk cleaning protocol that may be in place at the desk location

  • Note that you cannot be checked-in to more than one desk at a time – you must checkout when you are leaving a desk

  • Note that Silent desks are reserved for Research Postgraduate student use only – do not book these if you are not a Research Postgraduate student.

  • Do not cover the desk label or place things on it – this will help preserve the lifetime of the label

  • Do not scan the QR code with anything other than the University SeatEd App – this is available from Google and Apple app stores – you can also use the mobile friendly webform at: https://edin.ac/seated
  • If you have any technical problems with the system, please contact UNIDESK@ed.ac.uk 

Why do we need a Study Desk Booking System?

  • Study spaces have always been in high demand at the University 

  • A booking system for study spaces has been considered to mediate demand fairly for the student population

Impacts of COVID-19 (a rapidly evolving situation)

  • The quantity of study spaces / desks at the University is much reduced to around 20-25%, because of the 2m social distancing requirement

  • A Study Space Booking System can contribute to supporting safe working arrangements for students and staff at the University

Coming Next...

  • Over time the number of bookable study spaces will be increased and be available at more sites across the University
  • We hope you find the system useful and welcome your feedback. Please email us at iot@ed.ac.uk with any comments.