Study Space Restrictions, Guidance and Support - Semester 2, 2021
The Quota for Study Desk bookings has now been temporarily increased to 30 hours per week. However, with this increase in Quota comes an increased responsibility to only make bookings you know you are going to be able to attend - Study Desk facilities are a limited resource. We continue to see issues with people making Study Desk booking and not attending them and not cancelling them. If you do not cancel a booking well in advance, then it prevents another student from being able to reuse that booking slot for that desk.
Update to library services and study spaces after January 22nd
As you are aware the Scottish Government has issued a Stay at Home order to the population, including university students, due to the risk of the Coronavirus. Students must stay at home and not use the library or study centres unless it is for critical purposes. We have made the decision to keep the Main Library and the Outreach Centre open on the central campus to ensure that we have spaces a student can use to get critical study support. However, the Scottish Government law and regulations state that all study spaces must be pre-booked. We realise that this may be an inconvenience, but hope that you understand we are working under very strict and difficult circumstances to continue to provide you the support you need in a safe and considered way.
In seeking to provide for the needs of students under these difficult circumstances, we keep the management of study spaces under regular review. In order to increase the availability of study desks to individual users the weekly quota of bookings was recently increased from 20 to 30 hours. We are also amending the “1 day in advance” pre-booking to enable students to book up to 4 hours in advance from Monday the 8th of February.
Face coverings are mandatory. Visitors who do not comply with the University's Face Coverings policy and Physical Distancing guidelines will be asked to leave.
Following increasing demand for critical study space on campus the decision has been taken to open 40 George Square from Monday the 8th of March. This space is now bookable on the SeatEd application or via the online webform. Spaces are available between the hours of 10am and 4.30pm, Monday to Friday.
In light of tightened Scottish Government restrictions due to the increasing covid infection rate, ISG has reviewed the opening of libraries, study spaces and associated services across all campuses. The detail below sets out the opening of study spaces and libraries to serve the critical needs of existing on-campus students already in Edinburgh. Critical needs include temporary loss of internet access or heating, or if you cannot study at home.
We continue to see issues with people making Study Desk bookings and not attending them and not cancelling them:
If you do not cancel a booking well in advance, then it prevents another student from being able to reuse that booking slot for that desk. Currently, Today bookings have been disabled, and so cancelling a booking must be done no later than the day before to enable it to be reused by another Student. It is very important when attending your Study Desk booking, that you remember to check-in and check-out. This can be done easily with both the SeatEd web UI and the SeatEd mobile App. You can only check-in once your booking has started, and must check-out just before your booking ends.
By booking Study Desks responsibly you enable everyone to be able to make best use of this facility.
The Main Library opening times will change from 08.00-23.59 to 10.00-23.59.
We will be providing 759 study spaces. There are no existing plans to provide additional study spaces through January and February 2021. The current assumption is that we may be able to add more spaces and open more libraries from the start of March 2021. You will only be able to book a study space at a minimum of one day in advance and we ask that you only do so if your booking is to fulfill a critical need. Please note that the browsing or borrowing of books will also no longer be possible, however the scan & deliver service aims to replace these needs.
The following are essential on-site services and will be maintained:
- Study spaces
- A scan & deliver service is now available, more information here.
- EdHelp (both in person and online)
- Main Library book returns and other sites where possible
- Laptop loans, MiFi unit loans, internet cables (through EdHelp)
- uCreate: Queue and Collect for 3D printed items and equipment loans only
Availability of study spaces - as of the 22nd of January
The following table shows the list of study centres and the number of study spaces available for seat booking using the SeatEd app and booking system.
|Study Centre by area||Opening/ days & times||Number of Spaces||Opening from 11/01||Opening after 28/02(TBC)|
|7/8 Chambers Street||Mon. - Fri. 09.00 - 17.00||50||Closed||Open|
|40 George Square (study spaces only)||
Mon. - Thurs. 09.00 - 17.20
Fri. 09.00 - 16.20
Sat. / Sun. 12.00 - 16.20
|Adam House (study spaces only)||Mon. - Fri. 09.00 - 17.00||86||Closed||Open|
|Alison House (study spaces only)||Mon. - Fri. 09.00 - 17.00||6||Closed||Open|
|Appleton Tower (study spaces only)||Mon. - Fri. 09.00 - 17.00||6||Closed||Open|
|Art & Architecture Library||Mon. - Fri. 09.00 - 16.50||7||Closed||Open|
Mon. - Thurs. 09.00 - 21.50
Fri. 09.00 - 16.50
Sat. 12.00 - 16.50
Sun. 12.00 - 16.50
|Fire Station (Phase 1) (Study Spaces only)||Mon. - Fri. 09.00 - 17.00||57||Closed||Open|
|Hugh Robson Building basement (Study Spaces only)||Mon. - Fri. 09.00 - 17.00||61||Closed||Open|
Mon. - Thurs 09.00 - 21.50
Fri. 09.00 - 16.50
Sat. / Sun 09.00 - 16.50
|Main Library||7 days a week, 10.00 - 23.59||640||Open|
|Moray House Library||
Mon. - Thurs. 09.00 - 21.50
Fri. 09.00 - 16.50
Sat. / Sun. 12.00 - 16.50
|40 George Square (New College Library)||
Mon. - Thurs. 09.00 - 17.50
Fri . 09.00 - 16.50
Sat. / Sun. 12.00 - 16.50
|Outreach Centre (study spaces only)||Mon. - Fri. 09.00 - 17.00||37||Open|
|JCMB Rm 3210 (study spaces only)||Mon. - Fri. 09.00-17.00||9||Closed||Open|
|Murchison House (study spaces only)||
Mon. - Fri. 08.30 - 23.00
Sat. 09.00 - 19.00
Sun. 12.00 - 19.00
Mon. - Fri. 08.30-23.00
Sat. 09.00 - 19.00
Sun. 12.00 - 19.00
|Royal Infirmary Library||Mon. - Fri. 09.00 -16.50||37||Open|
|Vet. Library||Mon. - Fri. 09.00 - 16.50||33||Open|
|Medical Education Centre (WGH)||Mon. - Fri. 09.00 - 16.50||12||Open|
|Open from 11/01||Opening after 28/02 (TBC)|
|Total Spaces: 1689||759||1689|
You told us and we listened - a new version of SeatEd app is out now!
You will now be able to:
- Book up to 20 hours per week (Monday to Sunday) in any way you choose
- Priority 2-week advance booking for certain students
- Postgraduate Researchers have exclusive access to desks on Floors 11 & 12 at 40 George Square
Booking, Checking in and Checking out in easy steps
1. Book a study space
The first thing you’ll need to do is find an available and convenient study space, then book it. You can use the SeatEd@UoE app to do this, just click below to download the app.
Alternatively, if you do not have access to a smartphone, you can book, check in and check out of study spaces using the online SeatEd booking system. Just click below.
Please Note: The SeatED does not currently work in Internet Explorer - Please use Google Chrome, Firefox or Safari.
Please ensure you have your booking confirmation ready to show to staff on entry or you may not be permitted to access the study space.
2. Find your study space
Your booking confirmation will confirm to you the building, floor and colour code location reference of your study space. Buildings are clearly sign-posted inside and out and study spaces are colour coded to help you find your desk using your individual desk name confirmation.
3. Check in and check out
We have listened to feedback from students, and are making some improvements to study space bookings as a result. From 25th October, study spaces will be available to book for a variety of durations during the day and evening and will no longer be restricted to two-hour daytime and longer evening-only durations. When you start using your study space, and when you finish, please check-in and check-out. This is easy to do. Simply open the SeatEd@UofE app and scan the QR code on your desk name label.
Alternatively, if you are using the online SeatED booking system, go into your booking and progress to check-in. Enter the desk name (you don’t need to enter the number, just the name) and then simply click CHECK-IN. Same again when you’re finished, click CHECK-OUT.
- You can book up to 20 hours per week in any combination that suits you (you are no longer restricted to 2 bookings per day)
There is a more detailed review of the process that you can access here on our Study Space page, or, contact our EdHelp team either online or if you are at the Main Library and King’s Buildings, visit the onsite team in person - they are more than happy to help.
Easy steps to booking
In order to access centrally managed study spaces, you must book the space in advance. There will some locally managed study spaces available in schools and colleges. To book a study space you must use our new app SeatEd@UofE, available to download on iOS or Android. Alternatively, if you do not have access to a smartphone, you can use our online SeatEd booking system.
SeatED will allow you to book a time slot for an assigned desk, and will allow you to choose whether you require study space with a computer or just a desk.
You are advised to take and save a screen shot of your study space booking confirmation when it is displayed. You may be asked to show this when you arrive at the study space to confirm your booking.
Students are eligible for ‘priority booker’ status based on information in their Student Record. Confirmation of eligibility is passed directly from Student Systems to the SeatEd booking system if the student is:
- a care leaver
- in receipt of a bursary
- from a disadvantaged postcode
- from an access programme
- from a low-performing school
Students who may wrongly have been excluded from the eligibility list should contact email@example.com directly and explain how they meet the criteria. They will then check the student record and either update the eligibility list accordingly, or explain why the criteria are not met and how any inaccurate data currently held can be corrected.
If the student feels there are exceptional reasons why they should be included on the list (for example, students who have a consistently unsuitable, disruptive, unsupportive, or unsafe home environment, including those who do not have the minimum resources needed to work proficiently from home i.e. poor/no Wi-Fi, no suitable workspace or with strained relationships with their cohabitants, they should contact Student Services directly or through their personal tutor.
Students must book a study space in advance.
For student safety, it is essential you check-in to your study space upon arrival, and check-out upon departure. This is compulsory in order to help us manage safety and failure to do so may impact your right to book future study spaces. You can do this through our app, or online using our SeatEd booking system.
Please Note: SeatED does not currently work in Internet Explorer - Please use Google Chrome, Firefox or Safari.
You can book a study space and check-in/out of your study space through the SeatEd@UoE app. This is available on iOS and Android (currently only available on the UK App Store until made available to other territories).
Alternatively, if you do not have access to a smartphone, you can book and check-in/out of study spaces using our online SeatED booking system.
As additional study centres open our app will update with the latest information. Please do not disable automatic app updates and ensure you have the latest version downloaded.
Please refer to the complete list of study centres and spaces above. All of these study centres are available for use by all students.
Yes. The Scottish Government has made the wearing of face coverings in libraries, reading rooms and study spaces mandatory. Unless you are exempt, please wear your face covering.
EdHelp is our new student-facing support service and is available both online and at our Main Library, George Square, and the Murray Library, Kings Buildings.
Open access PCs are still available across campus, though the number of devices available is reduced due to physical distancing. Please use the SeatEd Booking System or SeatEd@UoE to reserve these PCs on campus. The University is also providing mechanisms to remotely run the software applications you need for your course. This allows you to run the software you need from your own device, from any location. For a guide to this, please visit our guide to accessing remote software. A full list of applications now accessible at home is also available.
Remember you can always contact EdHelp with any queries.
At the start of term there were 1743 centrally managed study spaces. Please see above for current numbers. This includes study spaces in libraries as well as a number of new study centres that have been set up to provide as many study spaces as possible across the campus.
There are also a number of study spaces managed by Schools – contact the School for information about opening times and availability.
The number of study spaces is significantly reduced this year as we work within the Scottish Government guidance to ensure 2m physical distance for staff and students at all times. This means that around 75% of our study spaces can’t be used as the desks are close together or encroach on one-way systems, library shelving or staff areas. Our priority is the safety of our students and staff.
To create as much study space as we can, we are opening a number of new study centres and have converted some staff and teaching areas to provide additional study spaces.
Students should download the SeatEd @ UoE app, available from 28th September in Apple's App Store and the Google Play Store. They should use the app to pre-book a desk, and check in when they arrive. Please note, the QR codes can ONLY be scanned using this app – generic QR scanners won’t work
If students don’t have a smart phone, study desks can also be pre-booked using the SeatEd Booking System.
Step by step guidance is available on the main Study Spaces web page
From 25th October, study spaces will be available to book for a variety of durations during the day and evening and will no longer be restricted to two-hour daytime and longer evening-only durations.
- Students can book up to 30 hours over a seven day period. This is a temporary increase (February 2021) from the standard 20 hours.
We know there will be demand for our limited number of study spaces this year, so we have introduced limits for all students to make sure everyone has a fair chance of booking study space.
Bookings are available a week in advance for the majority of students.
Students who are Priority Bookers are able to book two weeks in advance.
The SeatEd Booking System will show all available study spaces so that students can study wherever is convenient, subject to availability.
Only PGR students can book study spaces on Floors 11 and 12 at 40 George Square
Students must book in advance.
However, students told us they wanted to be able to stay longer than their booked time, and were frustrated that they could see empty desks but couldn’t book them. We listened to this feedback and desks that have not been booked are now available to search for and book instantly.
Bookings made like this will not count towards the 20 hour per week quota. Students should still check in and check out using the QR code.
Yes, if the student knows the name of the desk they wish to book, they can check its availability on the booking system.
This is not currently available.
Yes. When a student books a desk, they can select a number of options:
- Noisy (Noisy means you can make video calls)
- Power socket
- USB charging
- Open Access PC
- Height Adjustable
The SeatEd Booking System does not currently work in Internet Explorer - please advise students to use Google Chrome, Firefox or Safari. Should there still be a problem, students can check EdHelp for advice about using the booking system. If there appears to be a technical problem, this should be reported by raising an EdHelp enquiry form.
Each desk has been given a unique name e.g. Moon Lisbon. Colour zones have been set up in some of the study spaces (red, yellow, blue, green) and signage will help the student find the correct zone, which will also be shown on the booking. Desk numbers e.g. F6 may also be visible in some study spaces and this may help the student find the correct desk, but this is not available everywhere. Students should be advised to follow one-way systems when finding their way around study spaces.
Checking in and checking out allows us to confirm that the desk is in use at the booked time. Students should scan the QR code on the desk using the SeatEd app (or visit the SeatEd booking system and enter the desk name) to check in.
Students should only use a study desk that they have booked using the SeatEd Booking System.
The ability to book desks instantly has been temporarily suspended. From December 2020, desks that have not been booked in advance are now available to search for and book instantly.
Bookings made like this will not count towards the 20 hour per week quota.
Staff presence is an important part of study space management and it is recognised that staff are providing this on top of their regular duties. The main purpose of this is to:
Advise students if they are less than 2m apart;
Remind students that wearing of face coverings is required in certain areas/under
certain conditions (but only advises, does not enforce);
Check availability of cleaning materials and replenish as necessary;
Direct students to EdHelp for resolution of technical problems.
Yes, the Scottish Government requires face coverings to be used in libraries and reading rooms, so students must wear face coverings unless they are exempt. Along with the 2m physical distancing, this will help keep our students and staff safe.
If you see someone not wearing a face covering as you walk around, please gently remind them that they should be wearing a face covering and refer to the signage if it’s visible. Remember to maintain 2m distance while you do this. They may not be aware that they have to wear a face covering at all times. If they tell you they are exempt, you do not need to ask for any additional information.
All study spaces are cleaned at the start of each day by Cleaning staff. Cleaning materials are provided in study spaces and students are expected to clean the desk before and after they use it. If you notice that cleaning supplies need to be replenished, please inform the Servitors.
Gently remind the students that they should maintain 2m distance at all times and refer to floor signage. If you are concerned about groups gathering and not paying attention to a gentle reminder, please seek advice from a senior team member or call University Security on 650 2257.
Students should be able to show you a screenshot of their booking on their phone. This will confirm the date, time and desk booked. If one student can’t show their booking, they should make a new booking.
Students who have an adjustment for an accessible study room will have been contacted by the Student Disability Service about the booking process. Students will provide confirmation of this to you. If a student has not been in contact with SDS and requires an accessible study room please refer them to SDS. Some height adjustable desks are available to book and this information is available when making a new booking.