Information Services

Using Resource Lists

Course Organisers are encouraged to set up and update their Resource Lists and send them to the Library to review. There are checklists to help you provide the Library with the information we need to provide materials for teaching in 2022/23. The Library will set up new lists.

Resource List deadlines 2022/23

Send your lists to the Library for review or to be set up by the deadlines below so the Library has enough time to make sure materials are available for the start of teaching.  

  • Semester 1: Monday 4 July 2022 
  • Semester 2: Monday 24 October 2022 
  • Term 3:  Monday 16 January 2023 

You can still send us your lists after the deadline. The Library will prioritise work on lists received on or before the deadline. Lists received after the deadline will be prioritised based on the date received. If you don't send your list for review, we won't check it, purchase any new copies or e-books or provide any new scans.

Setting up a Resource List 

Course Organisers are encouraged to set up and update their own Resource Lists. The Library will set up or update a Resource List if:  

  • The course has never had a Resource List before 
  • The Course Organiser has changed  
  • The Course Organiser is new to the University  
  • There are accessibility reasons

Why it’s important to prioritise (tag) citations on your list

The Library uses the priority tags Key text, Essential, Recommend and Further reading and student numbers to inform purchase and manage collections.

  1. Course Organisers can identify one 'key text' per course for which the Library will take extra steps to source a suitable e-book or e-textbook. Be aware there is no guarantee that this will result in an e-book being made available. Be prepared to use an alternative text if a title is not available as an e-book. 
  2. The Library will check for e-book availability for all books prioritised 'Essential' and 'Recommended' on a list. 
  3. If no e-book is available, and a book is prioritised 'Essential', the Library purchases 1 print copy per 20 students and if it’s prioritised 'Recommended', we purchase 1 print copy per 40 students. Single user e-books are purchased to meet the same ratios. 
  4. If a citation is tagged 'Essential' and there’s chapter/extract details in the public note, we’ll try to provide a scan if no e-book is available to buy.  
  5. If we provide a scan and no e-book is available, we will ensure we hold a maximum of 4 print copies for 'Essential' items and a maximum of 2 print copies for 'Recommended' items. 
  6. Copies of 'Essential' print books will be located in Reserve (3 hour loan). NB. If a scan is provided, no copies will be moved to Reserve.
  7. The Library doesn't purchase or provide scans for items prioritised as 'Further reading'. 
  8. No action will be taken to provide access to items which are not prioritised. 
Tags students can see Tags  only Course Organisers and the Library can see
  • Essential
  • Recommended 
  • Further reading
  • Digitisation available
  • Key text
  • Digitisation request
  • Digitisation pending
  • Digitisation declined
  • Purchase request

List length

The Library doesn’t limit the number of items on a list. However, Resource Lists with more than 200 citations will be managed in consideration of resource, time and budget. If a list is very long (400 items plus), the Library may decide to add ‘Further reading’ at a later date when all other lists are complete. 


Help and support 

Guides and short videos are available to help you use Resource Lists.

Get started: 10 steps to Resource Lists Guide (PDF)

Resource Lists: Help and guides

Resource Lists 1-2-1s (via Microsoft Teams) 

If you would like some help using Resource Lists, or have a question about the service, you can arrange a phone or video call with the Library Learning Services team via Microsoft Teams.   

To arrange a meeting or ask a question, contact: