Information Services

Send your Resource List to the Library for review

Course Organisers are expected to review and update their Resource Lists for the new academic year and then send their lists to the Library to check for e-book availability, purchase new items and provide copyright-compliant scans.

Editing your Resource Lists for 2021/22

Read this guide for an overview of how the Library will manage the provision of Library materials for 2021/22 and actions for Course organisers.

A  separate guide and video on how to edit a Resource List is available. 

When should I send my Resource List to the Library?

Resource List deadlines 2021/22

  • Semester 1: 5 July 2021
  • Semester 2: 18 October 2021

Course Organisers are expected to review their Resource Lists in preparation for the new academic year and send their updated Resource Lists for Semester 2 2021/22 to the Library by 18 October to give the Library sufficient time to check for availability, purchase e-books and books and provide copyright-compliant digitisations of key chapters/pages. 

The Library will prioritise work on lists received on or before the deadline. Lists received after the deadline will be prioritised based on date received.

Course Organsiers can also send their lists for review throughout the academic year when new items have been added to a list or new digitisations have been requested.

Once your Resource List is published, you can continue to edit and add resources. Use the ‘Send list for review’ button (at the top of the list) when you want the Library to act eg check for an e-book or provide a scan. If you don’t expect the Library to take any action, there is no need to send the list to us again. 

The Library won’t check or process requests for new books, e-books or digitisations on your Resource List unless you send it to us for review.

When the deadlines don’t apply

If you update or set up your list and you’re confident all ‘Essential’ and ‘Recommended’ items are already available to students, you don’t need to meet the deadline or send the list to the Library for review.

You only need to meet the deadlines if you want the Library to purchase new items or provide new digitisations.

If you don't send your list to the Library for review, do remeber to check that links work and add any new e-books to your list.

What happens if you miss the deadline?

If you don’t think you’ll have your list ready for the 18 October, send us your ‘Essential’ items by the deadline and we can make a start on these. ‘Recommended’ and ‘Further reading’ can be added at a later date.

You can still send us your new and updated lists after the deadline. However, the Library will not start working on lists received after the deadline until all ‘Essential’and ‘Recommended’ requests on pre-deadline lists have been completed.  Lists received after the deadline will be prioritised based on date received.

How do I send my list to the Library?

Use the 'Send List for Review' button at the top of the page to send your list to the Library. 

When you send you list for review 

The Library will: 

  1. Check every citation against current holdings and check for e-book availability for Essential and Recommended items
  2. Check all links on a list and make sure the most appropriate web address is being used and that links are working
  3. Check that any files that have been uploaded to the list are copyright-compliant
  4. Pass requests for copyright-compliant digitisations and/or book purchases to the relevant teams in the Library
  5. If a digitisation of a key chapter or pages can be provided, the Library will link the scan to the corresponding citation on the Resource List and add a 'Digitisation available' tag to highlight availability to students
  6. When new books or ebooks are available, links on Resource Lists will be updated.
  7. The relevant Library team will be in touch if there are any issues in sourcing materials

When the Resource List has been reviewed

The Library will:

  • Send an acknowledgement email highglighting any issues or actions taken
  • Publish the Resource List
  • Send notifications to let Course organisers know if an e-book has been purchased or is not available
  • Add new e-books, books or digitisations to the list as and when they become available


Library Learning Services

Contact details



Library & University Collections
Floor F (East) Argyle House
Lady Lawson Street

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