Frequently asked questions to help Course Organisers use Resource Lists.
We are aware that some students have reported they can’t access their Resource List via Learn and see an ‘illegal institution’ error message. We think this is related to browser cookies. Students are advised to check that they have enabled third party cookies in their browser and/or to try using a different browser. If this doesn't solve the issue please ask your students to contact EdHelp.
As a temporary workaround, students can access their Resource List from the service homepage: http://resourcelists.ed.ac.uk
If there’s no obvious technical reason, there may be restrictions on how many people can access the e-book at any one time.
While the Library prefers to buy e-books that can be used by unlimited concurrent users, we sometimes have no choice but to buy e-books with restricted user licences which may only allow one person or a small number of people to access the e-book at the same time.
You can check the e-book licence information on your Resource List. Click on the citation and you’ll see the full citation view, any restrictions will be shown under the ‘View online’ link. Here you should see any information on the number of concurrent users or available copies.
Some e-books can be ‘borrowed’ for 24 hours. Students are advised to keep checking for access. If they are persistently unable to access the e-book required because there are restrictions to the licence or limited licences available, contact Library.Learning@ed.ac.uk
We do the annual Resource Lists rollover in June. Your course may not have been finalised at that point or there may have been a change to the semester or availability. If you can't find your 2022/23 Resource Lists contact Library.Learning@ed.ac.uk and we'll copy your list from last year and link it to this year's course code.
The Resource List link is on the Library Resources content page. Make sure the Resource Lists link is made available to students. To make your list available to students in Learn, check:
- The Resource List is published
- The list is associated with the correct course code
- The Resource List link in the Learn menu is unhidden or made available
If this doesn’t resolve the issue, please contact us at Library.Learning@ed.ac.uk .
N.B. if you test the link in Student Preview mode in Learn, the link won't work- this is expected behaviour. As long as the three actions above have been completed and you can access the Resource List as an Instructor, the Resource Link should work for students as well.
The Library sets deadlines to give us plenty of time to make sure new books, e-books and scans are available for the start of each semester. If you miss the deadline, you can still send us your list either using the online form (new lists) or by using the 'Request Library review' button at the top of your list . We'll prioritise work on lists based on date received.
The Library recommends that you review and update your list each year and then send it to us so we can check availability and purchase any new or additional books or e-books required, provide any new scans and check that all links work as expected. However, if all the items on your list are available online and all links work as expected, you don't need to send your list to the Library for review.
If you want to link to a Resource List, you must use a shareable link. If you copy and paste the URL from the browser the link will break. You’ll find the shareable link for your list by going to the main list menu and choosing ‘Create a shareable link' and selecting ‘To list’. Copy the shareable link to your clipboard and paste in to your document.
Shareable links need to be updated and replaced each year.
Yes, you can upload PDFs of publicly available reports or documents. You shouldn't upload your own scans (or other people's) of book chapters or journal articles we don't subscribe to unless:
- You are the rights holder
- The material is not covered by copyright or
- You have explicit permission from the rights holder to use the content in this way
The Library routinely checks PDFs that have been uploaded to lists and will remove files that breach copyright. Use ‘Request Library review’ to send the list to the Library and we'll try to source a copyright complaint version and link it to your list.
Be aware that files uploaded to lists can be accessed by anyone with a University login. If this is a concern, you may prefer to provide access to the file via Learn where you can restrict access to students on the course.
PDFs and other files won't be visible to students unless the citation status is 'Complete'. Send the list to the Library, we'll check copyright and make the file available to students.
Go to the Resource Lists homepage and make sure your logged in (you should see your initials in the top right). Go to 'Lists' and find the list you would like your colleague to be able to edit. In the right hand panel, click on 'Collaborators', then on 'Manage collaborators'.
Enter your colleague's name or uun in the search box, find their name, click on it. They will now appear in the 'Invite new collaborators' box. Finally, select 'Send invitation' . Your colleague will receive a notification email with a link to the list they can now edit.
If you can't find your colleague in the search contact Library.Learning@ed.ac.uk
Resource Lists can be accessed without a University login via the Resource Lists homepage. Subscription resources (e-books, e-journal articles etc), any uploaded PDFs and scans provided by E-reserve can only be accessed by staff and students. If you would like to restrict access to your list to staff and students only, please contact Library.Learning@ed.ac.uk
You can export your Resource List to a variety of formats including PDF, Excel and Word. There is also the option to export your list as a .RIS file to use with bibliographic reference management tools.
If you want to export your Resource List:
- Go to the List’s Main Menu (ellipses, top right)
- Select ‘Export’
- Select your preferred format from the list available
- Select the information you want to include in the export (if you select to export to Word, you can also select your preferred citation style)
- Click ‘Export’
- Your exported file will be available to open .
The Library introduced a Resource Lists Retention Policy in September 2022. Between 10 -12 January 2023 Resource Lists for academic years 2017/18, 2018/19 and 2019/20 were archived. Access to lists with significant usage was retained. Resource Lists for the current academic year plus the two previous academic years are available to Course Organisers and students.
Archived lists are not deleted and can be re-published on request, if required. Course Organisers can contact the Library and ask for an archived list to be re-published. Students can request a copy of the list. The Library will provide students with a PDF and a Word document version of the list requested which include citation details and links to resources.
If you or your students require access to an older version of your Resource List, please email Library.Learning@ed.ac.uk with the relevant course name, course code (if known) and year required.