Information Services

GDPR Access Form (one-off access)

To be completed by researchers being given access to collections that would otherwise be closed.

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Please list all items you have requested access to that require a data protection form

In submitting this form, you are agreeing to the following statements:

I understand that the above material has been provided for private research purposes only and that any personal data therein must be treated with the strictest confidence.

I agree that I will not share or reproduce the material in any way (including, but not limited to, copying, photographing or scanning the material), and I will not disclose any information contained within it by any means without further permission from the School of Scottish Studies Archives.

I agree that any material I am provided will be fully and permanently deleted after use.

I understand that any further use of material will require permission from the School of Scottish Studies Archives and may require redaction or anonymisation, if permission can be granted. I agree that I will abide by the General Data Protection Regulation.

I understand that I shall become responsible for compliance with the General Data Protection Regulation in relation to any processing by me of personal data obtained from the above collection, and I acknowledge having received a copy of this document.

I will not make any notes on individuals where potentially hurtful or defamatory comments are made which could upset individuals or their families.


Information about you: how we use it and with whom we share it

The information you provide will be used by the University to ensure that you comply with the regulations above. Your personal data will not be shared with any third parties or used for any other purpose.

By signing below, you are giving us you consent to hold your personal information for this purpose. We will hold the information until the specific collection is no longer covered by the General Data Protection Regulations.

If you have any questions, please contact the School of Scottish Studies Archives:

This privacy statement is continued at

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