Information Services

Online exam– standard typed submission

How to set up an open book take-home exam with a typed submission.

Who is this guidance is for?

You are replacing your exam with an online exam which will require typed submissions.

We recommend the use of Turnitin (through Learn) for this type of assessment which means you can produce similarity reports for submissions, should you feel that is required.

Before you start

  • Design an assessment process with a clear workflow that includes everyone involved (students, markers etc); all staff involved should understand and agree their role in it. Ensure the workflow includes provision for anyone who needs additional support.
  • Make sure all assessment materials are accessible and use clear and consistent language.
  • Follow guidance on how to create the online assignments, and test them before they go live.
  • The Examinations Office will provide you the times/dates for your exam alternative.  Make sure you are clear with your students about the timezone and ask them to make sure they know when that is, no matter where they are in the world.  There are many websites to help with these calculations, for example https://www.timeanddate.com/.
  • Online submission may be unfamiliar to your students and this can cause unnecessary stress. Provide practice opportunities for online submission, and a way for them to ask questions if they are unsure. We'd recommend keeping similarity checking switched off for the practice run.
  • Help students avoid unintentional late submission. Advise students on how long online submission can take, and to guard against leaving submission too close to the deadline, which could risk late penalties.
    • Be clear with your class on what to do/whom to contact should they have problems submitting, and not to leave submitting work to the last minute. Sometimes, despite all the best planning, things can go wrong. Make students feel more assured by providing clear guidance in advance.
    • Provide clarity on the impact of late submission.
  • Give students guidance on the format(s) of their submission (e.g. Word, PDF) and maximum file size permitted - Turnitin has a file size limit of 100MBs.  Give students a suggested word count so they know what’s expected from them.
  • If you are using Turnitin for similarity checking, make sure you explain to students why you are doing this, what the Similarity Score means (to you) and how it will be used.
  • We have provided a standardised own work declaration form and process – instructions to access this are given in the Own Work Declaration instructions below.  Instructions also include the University's preferred Own Work Declaration wording  (also shown below):
  • Use adaptive release (but thoroughly tested!) to make sure your exam paper is hidden from students before it should be made available.  Passwords set on documents are often easily removed, so don’t rely solely on them
  • Think about the number of points /marks you’d like to apply to the assessment. Typically it’s easier if assessments are marked out of 100 (could be a percentage).
  • Some students may require adjustments or assistance. Please ensure you speak to the Student Disability Service for advice in plenty of time before the assessment begins.
  • Last but not least, we should be kind to students – remind yourself about the Special Circumstances procedure.

 

What you need to do

We have detailed instructions on how to set up an assignment dropbox, how to mark and give feedback online, and how to download marks and upload them to APT (EUCLID).  

Please note - there is a known issue with the adaptive release set-up which we strongly suggest you read about. The workaround is covered in the instructions for setting up an Own Work Declaration (OWD).

We also have provided a checklist to help you with the process of setting up the dropbox in Turnitin and processing the marks after marking is complete.

What to tell your students

Here are some suggestions of helpful information to pass to your students:

  • Don't use the mobile app for submission - the Own Work Declaration won't work and other parts of the submission process may be tricky.  If you are using a mobile or tablet for submission, use a browser instead.
  • Turnitin advice for students [PDF]
  • How to submit to Turnitin [Video]  – ensure they understand the importance of using their exam number in the submission title.  This will help you identify their submission, should you need to, before marking is complete and the assignments are de-anonymised.