Information Services

The mechanics of using Learn Assignments for online assessments

Guidance on how to use Learn Assignments for online assessments.

We also have a checklist which summarises the use of Learn Assignments, so you can ensure you’ve not missed anything.

Set up

 Use adaptive release in Learn to ensure that the exam is not visible to students before the exam start time. You may want to password protect your exam questions and release the password at the time the exam paper is opened up, another security measure to keep the exam secure until the right time.

You should also set up the dropbox so it is hidden until a student has marked an Own Work Declaration as reviewed.

Create a Learn assignment dropbox

  1. Go to the Assignment Submission folder where the assignment is to be created
  2. Select the Assessments menu from the top tab
  3. Select Assignment to open the create assignments page in Learn

We’d suggest that you use the following settings for this type of assessment:

Learn field Handwritten Submission settings
Name You can choose, but you should opt for something that makes sense to the students such as  “Open book exam dropbox”
Instructions Add in any specific instructions for the exam
Assignment files Browse and attach any files you want to give your students (we don't recommend you use this facility to share the exam questions, we suggest you do that another way, see adaptive release information above)
Due Dates Assignments with due dates show in the course calendar if it is available.  Submissions can be made after this date but are marked late.
Grading

Recommend to set to 100 (check with assessor if needed)

Associated Rubrics Add or create a rubric here, your School may have a standard rubric they want you to use
Submission Details For an exam, you want to select 'individual submission', and we’d recommend multiple or unlimited attempts.  If a student makes a mistake with what they upload and the number of attempts is set to single, it means they can’t overwrite the file.  All submissions are stored with a date/time of submission so even if they have multiple attempts at submitting, you’ll see if the submission was late (and it stores previous attempts).
Marking Options Exams are anonymously marked, so please ensure you check the box beside ‘Enable Anonymous Marking’
Display of marks

Ensure you uncheck the boxes beside:

    • Include in Grade Centre marking calculations
    • Show to students in My Grades

You don't want students to see these.

Availability Leave as is.

4. Once you have filled in the assignment form, press Submit.

Use adaptive release in Learn to ensure that the exam is not visible to students before the exam start time. You may want to password protect your exam questions and release the password at the time the exam paper is opened up, another security measure to keep the exam secure until the right time.

Marking

To mark submissions, you can use Learn’s inline marking tool, New Box View.

To find the submissions, go into the Grade Centre in the left hand menu and into ‘Needs Marking’. If you have multiple assignment dropboxes, you can filter using the ‘Item’ dropdown and pressing the Go button.

Screenshot of the 'Needs Marking' area in the Grade Centre
Clicking on the User Attempt will open up the submissions.

How to use the inline grading tools is covered on our Inline Grading webpage.

Once you’ve finished your marking, please let your Teaching Organisation know.

After marking is finished

Once all the marking has been completed, you should be able to go into the Grade Centre – Full Grade Centre and see the column in there that matches your assignment name.  If the marks are greyed out, the anonymity hasn’t been switched off, so you may need to go back into the settings for the assignment and uncheck the box beside ‘Enable Anonymous Marking’. 

You can click directly on grades to overwrite (if you are applying penalties for example).

 

Downloading the marks from Learn and uploading to APT (EUCLID)

Please note: the School of Physics and Astronomy have created some helpful converters which could help you with the process of pushing marks from  the Learn Grade Centre into EUCLID. 

Manual process (not using tools from Physics):