Advice on Planning or Participating in a Session

Hosting/Moderating a Collaborate Session

Virtual Classroom Good Practice Guide for Moderators

Moderator Collaborate Ultra Checklist (523.68 KB PDF)

As a Moderator, email the relevant checklist to session attendees. You will need to edit and personalise these documents before use.

Example Email invite to participants of Collaborate Session (28.18 KB Word)

Example: Instructions for Participants to be sent by Moderator (70.04 KB Word)

Participating in a Collaborate Session

Good practice for participating in an online session

Participant Collaborate Ultra Session Checklist (84.35 KB Word)

Test Room

Use this test room to see if you’re able to enter a Collaborate session before your actual session. Please send this link to participants for them to test if they can join the session too.

Test Room: https://eu.bbcollab.com/guest/c2b8942e960343dc9a848afb4177e472

• Test your browser and connection.
• Test the setup for your camera and microphone (you will not be able to hear voice playback but will see a purple bar move up and down if your microphone is working).
• If you are having any issues please work your way through the troubleshooting webpage: Troubleshooting Audio and Video or email IS Helpline (How to Report a Collaborate Issue to Helpline)

Sample Etiquette Slides

Below is a sample set of PowerPoint etiquette slides. They can be edited to suit your needs, converted to a PDF and uploaded into any Collaborate Session; this is a good way to outline how the session will be run.

Sample Etiquette Slides for Collaborate Session CC-BY-SA (356.36 KB PowerPoint)

Recording Advice

Please see the slides below for advice about recording Collaborate Sessions, this can be added to your etiquette slides.

Virtual Classroom Policy

Virtual Classroom Introduction Slides CC-BY-SA (111.59 KB PowerPoint)

Advice on how to prepare and plan a Zoom meeting.  

Preparing for a Meeting 

Before scheduling a Zoom meeting, we recommend that you prepare at least a week in advance if possible, and work through the steps below: 

• Check that your date and time settings in ed-ac-uk.zoom.us are correct.  

• Upload a profile picture to your profile.  

• Check that the teaching tools you plan to use are enabled in your settings.  

• Add and communicate the Meeting plan with Alternative Hosts.  

• Create any polls that you want to use and upload them to the meeting. 

Presenting in a Meeting 

Below are recommendations for meeting presenters, hosts, and co-hosts: 

• If possible, use a headset with a microphone. 

• Download and use the Zoom Desktop Client. 

• Join the session early to test video and audio. 

• If you plan on screen sharing, clear the screen that you are going to share of any distractions. 

• Plan to make the meeting as accessible as possible by Creating accessible lectures/tutorials 

• Communicate clearly with users how they can ask questions and raise their hand in the meeting.  

After a meeting 

We recommend following up any Zoom meetings to gather feedback, and share information on how to access recordings in Media Hopper Replay with users: 

• Allow time after a meeting for questions. 

• Provide contact information for hosts and co-hosts clearly at the end of the meeting. 

• Clearly communicate to users where and when any recordings of the session will become available to them.