Information Services

Advice and Guidance

Advice and Guidance for Online and Hybrid Events.

The information on this page was developed and expanded on with reference to "Tips on running online meetings and events (Version 1.0)" (2020, April 30) by the Digital Curation Centre. 

Please note that the tools referenced in the article above are not supported by ISG and the IS Helpline will not be able to provide assistance with these tools should you opt to use them.

Define what you want to achieve from the event

Considering what type of meeting you need to run, and what your meeting aims to achieve will help you select the appropriate technology. In order to get the most from your online event or meeting and to select the appropriate platform for it, you first need to understand your objectives. Are you just presenting information or do you want to engage the audience in discussion and exercises? Will participants from outside the University be attending your event? Simple presentations and Q&A are often best done on webinar platforms, especially if you expect 50+ attendees as these limit who can speak and share their screen. Some video conferencing platforms allow you to run polls with larger groups, but if you want to have in-depth discussions with smaller groups, then platforms that allow everyone to share video and audio are best.

Example Meeting and Event Types

Below is a list of different types of meetings and events you may be looking to host online. Each section contains some guidance on which platform is best suited to your needs, as well as some guidance on best practices. Please refer to ‘tips and best practice for running online and digital events’ below for further information on how to prepare for your meetings.