Microsoft Teams (MS Teams) is a secure collaboration hub allowing both internal and external users to host 1:1 or group audio/video meetings, with up to 300 interactive participants. With webinars participants rise to 1000 interactive and 10,000 view-only. Teams also allows inline co-authoring of documents, private chat, and easily integrates features from other apps.
Service Availability Status
- Microsoft 365 Service Status https://twitter.com/MSFT365Status
- University of Edinburgh Service Alerts https://alerts.is.ed.ac.uk/
- Microsoft Teams (including community postings, expert and partners) hashtag to follow #MicrosoftTeams
The following shows features or updates coming soon to Teams or being released now.
|Co-organiser meeting role||
Teams meeting organisers will soon be able to assign the co-organiser meeting role to up to 10 people.
Co-organisers will be granted many of the capabilities of the organiser in the meeting, including being able to:
Co-organisers will not be able to do the following:
|Retiring Teams mobile support for Android 5,6 and 7||
Microsoft are retiring support for the teams mobile device on devices running Android versions 5, 6 and 7.
Users who have Android devices running these versions, should update their Android device to a newer version.
Android 5 - March 2022
Android 6 - July 2022
Android 7 - September 2022
|Teams meeting recording retention policy||
Microsoft are adding the requirement that we have a retention policy for our Teams meeting recordings.
This means that any new Teams meeting recordings created after January 2022, will only be held for 2 years before being automatically deleted. You can still download your Teams meeting recordings and store them elsewhere within these 2 years.
This will not apply to Teams meeting recordings made before January 2022.
To see more features recently added or coming soon to Teams, including more in-depth information on these new features, please see:
All Product Updates, including those in development, rolling out or launched can be found on the Microsoft 365 Roadmap
We recommend using Teams to hold meetings or for group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation
Teams for Teaching is now also available.
Unsure which tool to use for your meetings or events?
If you are unsure which tool best fits your needs for your meetings or events, you may find the Online and Digital Events Service helpful. Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event:
Connecting People with Teams
Have a look at our blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams
Bonus Teams Tip
- If you only wish to start a conversation with someone, use the "Meet now" feature to call them using Teams, it's quick a free phone call and you don't need to create a teams channel or group chat. It's great that Teams allows us to see immediately when someone is available to talk, helping us to practice good work etiquette.
Limits and Specifications
Microsoft Teams has various limits, specifications and requirements that apply to it.
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information.
Help avoid 'Zoom Bombing' of your meetings
The biggest cause of unwelcome disruption to an online meeting or event is because of sharing the link to join the meeting out on social media platforms. This isn't unique to just Zoom, it applies to any online meeting platform allowing anyone with the join link (an invitation) to access the meeting. You must follow these simple steps to avoid unwelcome disruptions (zoom bombing) to your events
Please review the University of Edinburgh's policies on Information Security which applies when using Microsoft Teams:
If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:
Microsoft Teams DPIA
A DPIA has been completed by the University on Microsoft Teams and is available through the following link:
University Data Protection policy
You can also review the Universities policy on Data protection:
Adding external guest users in Teams
Please make sure that if you're adding external guest users to a Team that you inform them that their contact email address will be added to our company address book and they can opt-out of this if they wish. If the guest wishes to opt-out then you must raise a request to IS Helpline with the email address of your guest to be hidden from the University address book.
Recording Online and Digital Events
For guidance on how to record events in Teams, see our guidance on recording your Teams meetings.
Further Privacy Information
You can also review the University's privacy notices, which apply when using Microsoft Teams:
If you have concerns about security, data protection or privacy in Microsoft Teams, please contact IS Helpline
Hints and Tips
For helpful hints & tips about using Teams and discover new features, follow us on Twitter (@UoE_TeamsTips) and have a look at our previous #TeamsTips tweets:
An example of one of our #TeamsTips:
#TeamsTips For Teams meeting organisers - By default, all your invitees will be added as presenters (meaning they can share content and record). To set your invitees as attendees instead, follow our guidance under "Teams meetings FAQs