Microsoft Teams is a secure collaboration hub allowing both internal or external users to host 1:1 or group chat collaborations, audio/video meetings with up to 300 participants and seamlessly integratation with Office 365 apps.
Webinar capabilities are coming soon to Teams. This feature is expected to begin rolling out at the end of April 2021, completing in May 2021.
This feature will be available for users with A3 licenses. When the feature becomes available, you will be able to request an A3 license if you want to use this feature.
Features of Teams webinars
Organisers will be able to require attendees to register for their webinars in Teams, and set up customised registration forms for their webinars.
Organisers will have the option to select what registration they want for their webinar. The options will be "None", "For people in your org and guests" or "Everyone".
The custom registration form will allow organisers to add custom questions for attendees. The link to this form can then be copied and added to webpages or invitations.
1000 interactive attendees
Webinars will support upto 1000 interactive attendees.
10,000 view-only attendees
When the number of attendees in a webinar goes beyond the supported 1000, webinars will support upto 10,000 view-only attendees.
- Ability to select different layouts for content and video feeds
- Moderated Q&A
- Post event reporting
- Automatic recording
Service Availability Status
- Microsoft 365 Service Status https://twitter.com/MSFT365Status
- University of Edinburgh Service Alerts https://alerts.is.ed.ac.uk/
- Microsoft Teams (including community postings, expert and partners) hashtag to follow #MicrosoftTeams
Updates coming soon to Teams:
|Teams Meeting Recordings in OneDrive or SharePoint||
All teams meeting recordings will be stored in OneDrive or SharePoint. Further information on this change is available on this page.
|Rolling out from now - July 2021||67138|
|Custom meeting layouts||Presenters will be able to customize how content shows up for meeting participants, including overlaying their video on content or moving their content box to a corner of the video view.||May 2021 (delayed)||66587|
|10000 "view-only" attendees in meetings||Teams meetings will support up to 10000 "view-only" attendees, when organised by users with an A3 license.||May 2021 (delayed)||65952|
|Tranfer calls between devices or add a 2nd device||This will update support and allow calling participants to transfer an ongoing VoIP, PSTN or Group call between Teams devices. Users will be able to transfer a call from one device to another or add a second device to the same call.||May 2021 (delayed)||68776|
|Merge Teams calls||Users will be able to merge an active 1:1 Teams call with another 1:1 or group Teams call||May 2021||66054|
|New participant list experience||The participant list in Teams meetings is changing. The new list will show 20 attendees initially, with the option to "See more" and show up to 260 of the most active attendees in alphabetical order.||May 2021|
|Meeting options prompt when scheduling in Outlook||When organising Teams meetings in Outlook for Windows for 40 or more participants or 10 or more distribution lists, Teams users will soon see a prompt to set meeting options||May 2021||68918|
|"People I invite" meeting lobby setting||Organisers will be able to set people who can bypass the lobby to "People I invite"||May 2021||68730|
|Additional AI features in Forms polls||Forms Polls in Teams meetings will have new AI features added. Forms will make suggestions for meeting polls based on the meeting name, previously created polls and suggest answers based on poll questions.||May 2021||79493|
|Meeting recording download permissions||You will be able to set permissions for your Teams meeting recordings, allowing only certain users to download||May 2021||70543|
New file sharing experience
When users share a file from within Teams, they will have the option to create sharing links that provide access to: anyone, people with existing access, people within your organisation or specific people.
|Custom registration page for meetings||Meeting organisers will be able to set up a custom registration page and attendees will receive an email with the registration link||May 2021||66586|
|Updates to Breakout Rooms||Mirosoft are adding persistent breakout rooms; the ability to reassign participants when rooms are open; and the ability for organizers to set timers for breakout sessions.||May 2021||81372|
|Updates to meeting chat membership||Participant's access to meeting chat will depend on how they were invited to the meeting. See Roadmap link for further information.||May 2021||68853|
|Prevent attendees from sharing video during a Teams meeting||Meeting organisers and presenters will be able to prevent attendees from sharing their video feeds during a meeting. A new option will be added to Meeting options to turn off "camera for attendees". The option to turn off individual's cameras will also be available.||May 2021||70620, 70621|
|Sharing in a meeting is changing||For users of the desktop Teams app, sharing in a meeting will have a new design. The share button will move to the top bar of the meeting and selecting content to share will appear on the right of the screen. The option to share PowerPoint Live presentations will also be added.||May 2021||70560|
|Improvements to managing attendee audio in meetings||Meeting organisers will have the option to prevent attendees from unmuting during a meeting. All attendees will join the meeting unable to unmute. There will be an option to "Allow to unmute" individual attendees.||May 2021||80261|
|Wider range of emojis in Teams||The range of emojis available in Teams will be expanded from 85 to more than 800 emojis. The diversity of emojis will also be expanded, with skin tone selectors available.||May 2021||81403|
Customized backgrounds in Teams meeting on mobile devices
|Users will be able to add backgrounds to their meetings and calls on mobile devices||May 2021||82234|
Webinars in Teams
|A new webinar option will be available in Teams. Other features such as attendee registration will also be available.||May 2021||80099, 65952, 66459, and 66586|
|Chat Bubbles during meetings||Chat bubbles will appear on screen during a meeting when a message is sent into the meeting chat.||May 2021 (delayed)||65948|
|Spotlight multiple participants in a meeting||Meeting organisers and presenters will have the option to "spotlight" up to 7 video feeds during a meeting.||May 2021||80425|
|Meeting IDs coming to Teams||Teams meetings will have a meeting ID which will appear in the meeting invite email. Attendees will be able to join using this meeting ID.||May 2021||80668|
|Live Events producers will see a separate window during events||Currently, Microsoft Teams live event producers manage live events within the primary Teams window. With this update, producers will manage live events in a separate Teams window.||May 2021||81804|
|Organisers can lock meetings||In the desktop app, organisers will be able to lock their meetings to prevent subsequent unwanted join attempts.||May 2021||80669|
|Out of office in Teams||Users will be able to schedule their out of office in Teams||May 2021||68701|
|Dynamic View in Teams Meetings||
|Meeting attendee increase to 1000||Teams meetings will increase from 300 to allow up to 1000 attendees||May 2021||65951|
|Files available offline in Android mobile app||Users who have the Android Teams mobile app, will be able to access their files while offline||May 2021||68750|
|Folders in SharePoint sites will be visibly connected to Teams||A new banner will appear at the top of your SharePoint folder to tell you it is connected to a Team, with a link to go to that Team. This will make it easy to tell which folders within your SharePoint library have a Teams channel associated with them.||May - June 2021|
|Large gallery mode for web browser||Users who use the web browser version of Teams, will be able to use Large Gallery Mode in meetings, allowing for more attendee video feeds on screen||May - June 2021||70573|
|Include computer sound during meetings / Live Events on Mac||Mac users will be able to include computer sound in meetings and Live events, allowing Mac users to share videos||June - July 2021||67168, 67169|
|Reduce background noise in Teams meetings on Mac||The option to reduce background noise in your Teams meeting, will be available for Mac users.||June - August 2021|
|New Search results page||The search results page will be redesigned, making it easier to find messages, people, and files.||June 2021||66583|
|Teams meeting video filters||Before joining a meeting, users can adjust lighting levels and soften the focus of the camera to customize your video feed||June 2021 (delayed)||65944|
All Product Updates, including those in development, rolling out or launched can be found on the Microsoft 365 Roadmap
Recently Deployed Features:
- New "Organisation only" meeting lobby bypass option
- Camera support for Teams meetings in Safari - Users joining Teams meeting through the Safari web browser (version 14 or higher) will be able to use their camera
- Profile Menu Update on desktop - Tenant switching (for users who are guests on other tenants) will move to the menu under the profile picture / initials.
- In-app notifications to update Teams desktop app - Users on old versions (>3 months old) of the Teams desktop app will be advised to update their app through in app notifications.
- Get a meet now link - When users click the "Meet now" button from the calendar tab, they will see a new option to get a meeting link for the meeting
- Optimised data usage for Teams mobile - Users will have the option to reduce bandwidth in video calls and meetings when using Teams mobile. Users will be able to select to do this never, when using cellular data or always.
- Messages queued when offline - Instead of messages failinh when offline, messages sent when offline will be added to a queue for 24 hours, to be sent when back online
- Settings, Zoom, About and Check for Updates has moved from the menu under the profile picture (or initials) to a separate menu.
We recommend using Teams to hold meetings or for group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation
Unsure which tool to use for your meetings or events?
If you are unsure which tool best fits your needs for your meetings or events, you may find the Online and Digital Events Service helpful. Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event:
Teams Training Webinars
If you need help with Microsoft Teams please book a place on the Digital Skills and Training Team's "Getting Started with Teams" training webinars.
To book a place, search for "Getting Started with Teams" in Event Booking:
If you are a student and want to know which online tools are available to you to help you keep in touch with others, as well as how to access and use these tools, you may be interested in the new "Online Meetings Tools for Students" webinar created by the Digital Skills Team.
To book a place on the webinar, please see the following link:
Connecting People with Teams
Have a look at our blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams
General Teams Notices
- Please note, if you only wish to connect with people using Teams, use the "Meet now" feature to call them or schedule a meeting using your calendar, you don't need to create a team channel or group chat first.
- From November 30th 2020, Teams will no longer be supported on the Internet Explorer web browser, and you will not be able to access Teams from Internet Explorer. You can use Google Chrome or Microsoft Edge to access Teams instead.
- From July 2021, Skype for Business Online will be decomissioned by Microsoft as all the calling and meetings features of Skype for Business are already available in Microsoft Teams.
- If you prefer to use Yammer for your external collaborations and communications, you can still benefit from seeing what's happening at your Yammer networks via Teams by adding a Yammer page. More info about Yammer in Teams
Limits and Specifications
Microsoft Teams has various limits, specifications and requirements that apply to it.
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information.
Help avoid 'Zoom Bombing' of your meetings
The biggest cause of unwelcome disruption to an online meeting or event is because of sharing the link to join the meeting out on social media platforms. This isn't unique to just Zoom, it applies to any online meeting platform allowing anyone with the join link (an invitation) to access the meeting. You must follow these simple steps to avoid unwelcome disruptions (zoombombing) to your events
Please review the University of Edinburgh's policies on Information Security which applies when using Microsoft Teams:
If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:
Microsoft Teams DPIA
A DPIA has been completed by the University on Microsoft Teams and is available through the following link:
University Data Protection policy
You can also review the Universities policy on Data protection:
Adding external guest users in Teams
Please make sure that if you're adding external guest users to a Team that you inform them that their contact email address will be added to our company address book and they can opt-out of this if they wish. If the guest wishes to opt-out then you must raise a request to IS Helpline with the email address of your guest to be hidden from the University address book.
Recording Online and Digital Events
Please read the following privacy notices on recording online and digital meetings and events:
Please also read through the information we provide on recording in Microsoft Teams:
Further Privacy Information
You can also review the University's privacy notices, which apply when using Microsoft Teams:
If you have concerns about security, data protection or privacy in Microsoft Teams, please contact IS Helpline