Microsoft Teams (MS Teams) is a secure collaboration hub allowing both internal and external users to host 1:1 or group audio/video meetings, with up to 300 interactive participants. With webinars participants rise to 1000 interactive and 10,000 view-only. Teams also allows inline co-authoring of documents, private chat, and easily integrates features from other apps.
Service Availability Status
- Microsoft 365 Service Status https://twitter.com/MSFT365Status
- University of Edinburgh Service Alerts https://alerts.is.ed.ac.uk/
- Microsoft Teams (including community postings, expert and partners) hashtag to follow #MicrosoftTeams
Updates coming soon to Teams
The following features are examples of key features coming soon to Teams.
|Microsoft to retire support for Teams mobile on iOS versions 13 and below||Microsoft will be retiring support for Teams mobile on iOS versions 13 and below in October 2021. If you use Teams mobile on your iOS device, and you have iOS version 13 or below, you should consider updating to a newer version of iOS. You can check your iOS version by going to settings, then general, then about.||October 2021||N/A|
To see more features recently added and coming soon to Teams, including more in-depth information on these new features, please see:
All Product Updates, including those in development, rolling out or launched can be found on the Microsoft 365 Roadmap
We recommend using Teams to hold meetings or for group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation
Teams for Teaching is now also available.
Unsure which tool to use for your meetings or events?
If you are unsure which tool best fits your needs for your meetings or events, you may find the Online and Digital Events Service helpful. Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event:
Connecting People with Teams
Have a look at our blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams
General Teams Notices
- Please note, if you only wish to connect with people using Teams, use the "Meet now" feature to call them or schedule a meeting using your calendar, you don't need to create a team channel or group chat first.
- From November 30th 2020, Teams will no longer be supported on the Internet Explorer web browser, and you will not be able to access Teams from Internet Explorer. You can use Google Chrome or Microsoft Edge to access Teams instead.
- From July 2021, Skype for Business Online will be decomissioned by Microsoft as all the calling and meetings features of Skype for Business are already available in Microsoft Teams.
- If you prefer to use Yammer for your external collaborations and communications, you can still benefit from seeing what's happening at your Yammer networks via Teams by adding a Yammer page. More info about Yammer in Teams
Limits and Specifications
Microsoft Teams has various limits, specifications and requirements that apply to it.
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information.
Breakout rooms have had some key updates recently, and we expect more updates to be rolled out soon.
The key updates available now
New assignment experience in separate window
Participant assignment has moved from the Breakout Rooms’ right panel to a separate window that pops up when selecting Assign Participants.
- The new interface allows you to sort by participants or rooms.
- You can also select multiple participants and assign them to rooms by using the check boxes next to the participants' names.
- This should help you to more quickly find your participant or room and speed up the assignment process for you
The key update available soon
Pre-create rooms and assign participants ahead of meeting start
Organisers of Channel and Private meetings will be able to perform the following Breakout Rooms configuration tasks before a meeting begins:
- Bulk creating / deleting rooms
- Adding / deleting / renaming individual rooms
- Configuring meeting options for each room
- Adjusting settings for breakout rooms session (timer, selecting breakout rooms managers and more)
- Pre-assigning participants via both manual and automatic assignment options
Before a meeting starts, meeting organizers will be able to access a new tab in scheduling form called Breakout rooms that will enable them to pre-create breakout rooms and pre-assign participants.
Please note, this feature will only be available on the teams desktop app.
This feature is expected in late September 2021.
Breakout room presenter support
Meeting organisers will soon be able to extend the management of Breakout Rooms to specific presenters. This feature will allow meeting organizers to add and remove presenters as Breakout Room managers, giving presenters permission to perform breakout room operations.
Presenters given these permissions will be able to:
- assign users to rooms
- add/delete rooms
- open/close rooms
- re-assign users to rooms
- send announcements
- recreate rooms
- set timer
- adjust other Breakout rooms settings
This much awaiting update will mean that meeting organisers do not always have to be present in a meeting for breakout room operations to be used.
This feature is expected in late September 2021.
Help avoid 'Zoom Bombing' of your meetings
The biggest cause of unwelcome disruption to an online meeting or event is because of sharing the link to join the meeting out on social media platforms. This isn't unique to just Zoom, it applies to any online meeting platform allowing anyone with the join link (an invitation) to access the meeting. You must follow these simple steps to avoid unwelcome disruptions (zoombombing) to your events
Please review the University of Edinburgh's policies on Information Security which applies when using Microsoft Teams:
If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:
Microsoft Teams DPIA
A DPIA has been completed by the University on Microsoft Teams and is available through the following link:
University Data Protection policy
You can also review the Universities policy on Data protection:
Adding external guest users in Teams
Please make sure that if you're adding external guest users to a Team that you inform them that their contact email address will be added to our company address book and they can opt-out of this if they wish. If the guest wishes to opt-out then you must raise a request to IS Helpline with the email address of your guest to be hidden from the University address book.
Recording Online and Digital Events
Please read the following privacy notices on recording online and digital meetings and events:
Please also read through the information we provide on recording in Microsoft Teams:
Further Privacy Information
You can also review the University's privacy notices, which apply when using Microsoft Teams:
If you have concerns about security, data protection or privacy in Microsoft Teams, please contact IS Helpline
Hints and Tips
For helpful hints & tips about using Teams and discover new features, follow us on Twitter (@UoE_TeamsTips) and have a look at our previous #TeamsTips tweets:
An example of one of our #TeamsTips:
#TeamsTips For Teams meeting organisers - By default, all your invitees will be added as presenters (meaning they can share content and record). To set your invitees as attendees instead, follow our guidance under "Teams meetings FAQs