Microsoft Teams is a secure collaboration hub allowing both internal or external users to host 1:1 or group chat collaborations, audio/video meetings with up to 300 participants and seamlessly integrates with Office 365 apps.
Service Availability Status
- Microsoft 365 Service Status https://twitter.com/MSFT365Status
- University of Edinburgh Service Alerts https://alerts.is.ed.ac.uk/
Updates coming soon to Teams
- Microsoft Teams web app to no longer support IE 11 after 30th, November 2020 (Internet Explorer Roadmap Article)
- Pin posts in Channels - this feature will allow you to "pin" important posts in Channels - pushed back to November 2020 (Roadmap 64334)
- Account/Tenant Switching - Users who are using Teams with their University of Edinburgh account and another account will be able to easily switch between accounts/tenants - November 2020 (Roadmap 68845)
- New pre-join Meeting experience - Changes are being made to the pre-join screen before meetings and will look different to the current pre-join screen - November 2020 (Roadmap 67089)
- Set duration on presence status in Teams - You will be able to set how long you want your presence status to be active for (for example, you will be able to set Do not disturb for 2 hours) - November 2020 (Roadmap 68726)
- Forms polls in Teams meetings - Meeting organisers will be able to add forms polls during Teams meetings. Attendees will be able to answer these polls, and both organisers and attendees will see the results in real time - November to December 2020 (Roadmap 68837)
- Whiteboard available in Breakout rooms - Microsoft Whiteboard will be available in Breakout rooms - December 2020 (Roadmap 73905)
- Live react during meetings - expected December 2020 (Roadmap 65946)
- Support for larger meetings with upto 1000 attendees - expected December 2020 (Roadmap 65951)
- Updates to meeting chat membership - expected December 2020 (Roadmap 68853)
- Meeting Chat Moderation - meeting organisers will be able to set the "Allow meeting chat" setting within meeting options. This will enable them to manage participants ability to chat prior to, during and after a meeting - pushed back to January 2021 (Roadmap 67175)
- Teams Meeting Recordings - All teams meeting recordings will be stored in OneDrive or SharePoint - expected January 2021(Roadmap 67138)
All Product Updates, including those in development, rolling out or launched can be found on the Microsoft 365 Roadmap
We recommend using Teams to hold meetings or for group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation
Unsure which tool to use for your meetings or events?
If you are unsure which tool best fits your needs for your meetings or events, you may find the Online and Digital Events Service helpful. Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event:
Teams Training Webinars
If you need help with Microsoft Teams please book a place on the Digital Skills and Training Team's "Getting Started with Teams" training webinars.
To book a place, search for "Getting Started with Teams" in Event Booking:
If you are a student and want to know which online tools are available to you to help you keep in touch with others, as well as how to access and use these tools, you may be interested in the new "Online Meetings Tools for Students" webinar created by the Digital Skills Team.
To book a place on the webinar, please see the following link:
Connecting People with Teams
Have a look at our blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams
General Teams Notices
- Please note, if you only wish to connect with people using Teams, use the "Meet now" feature to call them or schedule a meeting using your calendar, you don't need to create a team channel or group chat first.
- From November 30th 2020, Teams will no longer be supported on the Internet Explorer web browser, and you will not be able to access Teams from Internet Explorer. You can use Google Chrome or Microsoft Edge to access Teams instead.
- From July 2021, Skype for Business Online will be decomissioned by Microsoft as all the calling and meetings features of Skype for Business are already available in Microsoft Teams.
- If you prefer to use Yammer for your external collaborations and communications, you can still benefit from seeing what's happening at your Yammer networks via Teams by adding a Yammer page. More info about Yammer in Teams
Recently Deployed Features:
- Transfer Teams meeting between devices or add another device
- Turn off message preview for chat notifications
- Ability to appear offline as new presence status - you will be able to select "Offline" as your presence status if you want to.
- Virtual Breakout rooms in Teams
- Meeting organisers can change meeting options in the meeting
- Teams now supports up to 9 video screens simultaneously
- Teams now supports a raise your hand feature
- Large gallery mode (up to 49 simultaneous video screens) can now be switched on in desktop
- New lobby setting that allows you to have all meeting attendees wait in the lobby
Limits and Specifications
Microsoft Teams has various limits, specifications and requirements that apply to it.
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information.
Please review the University of Edinburgh's policies on Information Security which applies when using Microsoft Teams:
If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:
Microsoft Teams DPIA
A DPIA has been completed by the University on Microsoft Teams and is available through the following link:
University Data Protection policy
You can also review the Universities policy on Data protection:
Adding external guest users in Teams
Please make sure that if you're adding external guest users to a Team that you inform them that their contact email address will be added to our company address book and they can opt-out of this if they wish. If the guest wishes to opt-out then you must raise a request to IS Helpline with the email address of your guest to be hidden from the University address book.
Recording Online and Digital Events
Please read the following privacy notices on recording online and digital meetings and events:
Please also read through the information we provide on recording in Microsoft Teams:
Further Privacy Information
You can also review the University's privacy notices, which apply when using Microsoft Teams:
If you have concerns about security, data protection or privacy in Microsoft Teams, please contact IS Helpline