Microsoft Teams is a secure hub for 1:1 or group chat, audio/video meetings with up to 250 participants and seamlessly integrates with the University Outlook address book, Calendar and other Office 365 apps like MS Planner, Word, Excel, OneNote and much more.
General notices about Microsoft Teams, including current events, noteworthy dates for future changes involving the service.
- We recommend using Teams to hold meetings or group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation
Unsure which tool to use for your meetings or events? Just launched this June, a first phase of a new Digital Online Events Service delivered by Information Services. Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event. Online and Digital Events Service
Planned Features for Teams:
- Users will be able to pop out individual Teams chat conversations into a separate window (previously May) - Roadmap Item 57292
- Users can view meetings and calls in separate windows - switch on via settings (this will be default in July) - Roadmap Item 57294
- Maximum meeting participants increase to 300 - Roadmap Item 64225
- Require participants to wait in the lobby -deployment at end of July (previously June) - Roadmap Item 64643
- Preview from June - 49 video screens to help Teaching events - general release from September.
- Breakout rooms - No official date in our Roadmap but Microsoft are working on this. User Voice Article (12K votes).
Recently Deployed Features:
- Teams now supports up to 9 video screens simultaneously.
- Teams now supports a raise your hand feature.
Major Change Announcements:
The following changes are rapidly being rolled-out by Microsoft in response to extraordinary usage patterns across UK and Europe with people working from home due to covid-19 measures. These changes are to help preserve higher priority features, particularly for education sector users:
- Presenence indicator frequency - Microsoft are reducing the frequency used when detecting precense status. Impact should not be noticeable.
- Mark as seen indicator frequency - Microsoft are reducing the milisecond frequency used when detecting 'mark as seen' indicator on messages. This has a cosmetic effect where, the intervals before a message is marked as having been seen are increased.
- Capacity has been added to UK and Europe data centres to serve a further 1.9 million additional users
- Temporary change to Office document behaviour via Teams "Files" viewer. An extra click is added to edit a document so users first see the document in view mode and users need to click on the options in the top right of the white bar above the document, "Open in Browser" or "Open in Desktop App" where a separate window will allow users to make edits to the document.
- Microsoft are releasing a new "Raise your hand" feature for meetings in Teams and this will be rolled-out in the next quarter.
Connecting People with Teams
A blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams
General Teams Notices
- Please note, if you only wish to connect with people using Teams, use the "Meet now" feature to call them or schedule a meeting using your calendar, you don't need to create a team channel or group chat first.
- Use Microsoft Teams for meetings or chat with colleagues. From July 2021, Skype for Business Online will be decomissioned by Microsoft and all the calling and meetings features are already in Microsoft Teams. Teams would typically be used for your 'inner loop' collaborations and communications.
- If you prefer to use Yammer for your 'outer loop' collaborations and communications, you can still benefit from seeing what's happening at your yammer networks via Teams by adding a Yammer page. Microsoft have not formally announced any plans to retire Yammer. More info about Yammer in Teams
It is important that you please consider Information Governance when sharing information in Microsoft Teams. Please review the University of Edinburgh's policies on Information Security and Data Protection Policies, which apply when using Microsoft Teams:
You can also review the University's privacy notices, which apply when using Microsoft Teams:
Also make sure you have completed the compulsory University of Edinburgh e-learning on Information Security Essentials and Data Protection Training. You can access these by logging into Learn with your University log-in details and seraching for them in the Quick-enrol search.
If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:
If you have concerns about sharing data or permissions in Microsoft Teams then please raise a call with us via email@example.com.
Further information and guidance:
Adding external guest users in Teams
Please make sure that if you're adding external guest users to a Team that you inform them that their contact email address will be added to our company address book and they can opt-out of this if they wish. If the guest wishes to opt-out then you must raise a request to IS Helpline with the email address of your guest to be hidden from the University address book.
Limits and Specifications
Microsoft Teams has various limits, specifications and requirements that apply to it.
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information.