Microsoft Teams is a secure collaboration hub allowing both internal or external users to host 1:1 or group chat collaborations, audio/video meetings with up to 300 participants and seamlessly integrates with Office 365 apps.
Service Availability Status
- Microsoft 365 Service Status https://twitter.com/MSFT365Status
- University of Edinburgh Service Alerts https://alerts.is.ed.ac.uk/
Microsoft Teams web app no longer supports Internet Explorer (Internet Explorer Roadmap Article)
Microsoft Teams Twitter Feed #MicrosoftTeams
Updates coming soon to Teams:
|Teams Meeting Recordings in OneDrive or SharePoint||All teams meeting recordings will be stored in OneDrive or SharePoint||Rolling out from now - July 2021||67138|
|New file sharing experience||
When users share a file from within Teams, they will have the option to create sharing links that provide access to: anyone, people with existing access, people within your organization or specific people.
|Profile Menu Update||
Settings, Zoom, About and Check for Updates will be moved from the menu under the profile picture (or initials) to a separate menu.
Tenant switching (for users who are guests on other tenants) will move to the menu under the profile picture / initials.
|Large gallery mode for web browser||Users who use the web browser version of Teams, will be able to use Large Gallery Mode in meetings, allowing for more attendee video feeds on screen||March 2021||70573|
|Meeting options prompt when scheduling large meetings in Outlook||When organising Teams meetings in Outlook for Windows for 40 or more participants or 10 or more distribution lists, Teams users will soon see a prompt to set meeting options||March - April 2021||68918|
|Use an Ipad to present in Teams Live Events||Live Event presenters will be able to join and present in Live Events from an iPad||Late February 2021||68846|
|Updates to meeting chat membership||Participant's access to meeting chat will depend on how they were invited to the meeting. See Roadmap link for further information.||Late February 2021||68853|
|Meeting recording download permissions||You will be able to set permissions for your Teams meeting recordings, allowing only certain users to download||February - April 2021||70543|
|"People I invite" meeting lobby setting||Organisers will be able to set people who can bypass the lobby to "People I invite"||March 2021||68730|
|Messages queued when offline||Instead of messages failinh when offline, messages sent when offline will be added to a queue for 24 hours, to be sent when back online||Late Feburary 2021||64687|
|Include computer sound during meetings / Live Events on Mac||Mac users will be able to include computer sound in meetings and Live events, allowing Mac users to share videos||March - April 2021||67168 and 67169|
|Get a meet now link||When users click the "Meet now" button from the calendar tab, they will see a new option to get a meeting link for the meeting||Late February 2021||70602|
|Sharing in a meeting is changing||For users of the desktop Teams app, sharing in a meeting will have a new design. The share button will move to the top bar of the meeting and selecting content to share will appear on the right of the screen||March 2021||70560|
|Custom registration page for meetings||Meeting organisers will be able to set up a custom registration page and attendees will receive an email with the registration link||April 2021||66586|
|New history menu||Users will see a history menu of their previously visited locations on Teams, by hovering over the back button along the top bar||Rolling out now||70545|
|Teams meeting increase to 20000 "view-only" attendees||Teams meetings will support up to 20000 "view-only" attendees||Late February 2021||65952|
|Teams meeting attendee increase to 1000||Teams meetings will allow up to 1000 attendees||March 2021||65951|
|Teams meeting video filters||Before joining a meeting, users can adjust lighting levels and soften the focus of the camera to customize your video feed||April 2021||65944|
|Chat Bubbles during meetings||Chat bubbles will appear on screen during a meeting when a message is sent into the meeting chat.||March 2021||65948|
|Custom meeting layouts||Presenters will be able to customize how content shows up for meeting participants, including overlaying their video on content or moving their content box to a corner of the video view.||March 2021||66587|
|Out of office in Teams||Users will be able to schedule their out of office in Teams||March 2021||68701|
|New Search results page||The search results page will be redesigned, making it easier to find messages, people, and files.||June 2021||66583|
All Product Updates, including those in development, rolling out or launched can be found on the Microsoft 365 Roadmap
Recently Deployed Features:
- Add a shared calendar to your Channel
- Live react during meetings - This now appears in the horizontal bar (little emoji with hand raised icon). Reactions are to applause, laugh, 'i heart this' raise your hand to comment/query and to like something.
- Meeting Chat Moderation - meeting organisers will be able to set the "Allow meeting chat" setting within meeting options.
- Whiteboard available in Breakout rooms - Microsoft Whiteboard will be available in Breakout rooms
- Forms polls in Teams meetings - Meeting organisers will be able to add forms polls during Teams meetings. Attendees will be able to answer these polls, and both organisers and attendees will see the results in real time
- New pre-join Meeting experience - Changes are being made to the pre-join screen before meetings and will look different to the current pre-join screen
- Set duration on presence status in Teams - set how long you want your presence status to be active for
- Pin posts in Channels - this feature allows you to "pin" important posts in Channels
- Transfer Teams meeting between devices or add another device
- Turn off message preview for chat notifications
- Ability to appear offline as new presence status - you will be able to select "Offline" as your presence status if you want to.
- Virtual Breakout rooms in Teams
- Meeting organisers can change meeting options in the meeting
- Teams now supports up to 9 video screens simultaneously
- Teams now supports a raise your hand feature
- Large gallery mode (up to 49 simultaneous video screens) can now be switched on in desktop
- New lobby setting that allows you to have all meeting attendees wait in the lobby
We recommend using Teams to hold meetings or for group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation
Unsure which tool to use for your meetings or events?
If you are unsure which tool best fits your needs for your meetings or events, you may find the Online and Digital Events Service helpful. Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event:
Teams Training Webinars
If you need help with Microsoft Teams please book a place on the Digital Skills and Training Team's "Getting Started with Teams" training webinars.
To book a place, search for "Getting Started with Teams" in Event Booking:
If you are a student and want to know which online tools are available to you to help you keep in touch with others, as well as how to access and use these tools, you may be interested in the new "Online Meetings Tools for Students" webinar created by the Digital Skills Team.
To book a place on the webinar, please see the following link:
Connecting People with Teams
Have a look at our blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams
General Teams Notices
- Please note, if you only wish to connect with people using Teams, use the "Meet now" feature to call them or schedule a meeting using your calendar, you don't need to create a team channel or group chat first.
- From November 30th 2020, Teams will no longer be supported on the Internet Explorer web browser, and you will not be able to access Teams from Internet Explorer. You can use Google Chrome or Microsoft Edge to access Teams instead.
- From July 2021, Skype for Business Online will be decomissioned by Microsoft as all the calling and meetings features of Skype for Business are already available in Microsoft Teams.
- If you prefer to use Yammer for your external collaborations and communications, you can still benefit from seeing what's happening at your Yammer networks via Teams by adding a Yammer page. More info about Yammer in Teams
Limits and Specifications
Microsoft Teams has various limits, specifications and requirements that apply to it.
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information.
Help avoid 'Zoom Bombing' of your meetings
The biggest cause of unwelcome disruption to an online meeting or event is because of sharing the link to join the meeting out on social media platforms. This isn't unique to just Zoom, it applies to any online meeting platform allowing anyone with the join link (an invitation) to access the meeting. You must follow these simple steps to avoid unwelcome disruptions (zoombombing) to your events
Please review the University of Edinburgh's policies on Information Security which applies when using Microsoft Teams:
If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:
Microsoft Teams DPIA
A DPIA has been completed by the University on Microsoft Teams and is available through the following link:
University Data Protection policy
You can also review the Universities policy on Data protection:
Adding external guest users in Teams
Please make sure that if you're adding external guest users to a Team that you inform them that their contact email address will be added to our company address book and they can opt-out of this if they wish. If the guest wishes to opt-out then you must raise a request to IS Helpline with the email address of your guest to be hidden from the University address book.
Recording Online and Digital Events
Please read the following privacy notices on recording online and digital meetings and events:
Please also read through the information we provide on recording in Microsoft Teams:
Further Privacy Information
You can also review the University's privacy notices, which apply when using Microsoft Teams:
If you have concerns about security, data protection or privacy in Microsoft Teams, please contact IS Helpline