Microsoft Teams is a secure collaboration hub allowing both internal and external users to host 1:1 or group audio/video meetings with up to 300 participants, host webinars with up to 1000 interactive and 10,000 view-only attendees, have conversations in Teams or in private chats, and integrate other apps.
Service Availability Status
- Microsoft 365 Service Status https://twitter.com/MSFT365Status
- University of Edinburgh Service Alerts https://alerts.is.ed.ac.uk/
- Microsoft Teams (including community postings, expert and partners) hashtag to follow #MicrosoftTeams
Updates coming soon to Teams
The following features are examples of key features coming soon to Teams.
|Standout mode for presenters with PowerPoint Live||Presenters will be able to customize how content shows up for meeting participants, including overlaying their video on content or moving their content box to a corner of the video view.||Rolling out now (delayed)||66587|
|Live Transcription to start when meeting recording is started||Currently, both "start recording" and "start live transcription" must be clicked during a meeting for a transcription to be available for a Teams meeting recording. An update coming soon will allow live transcription to start when only "start recording" is clicked.||August 2021||N/A|
To see more features recently added and coming soon to Teams, including more in-depth information on these new features, please see:
All Product Updates, including those in development, rolling out or launched can be found on the Microsoft 365 Roadmap
We recommend using Teams to hold meetings or for group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation
Unsure which tool to use for your meetings or events?
If you are unsure which tool best fits your needs for your meetings or events, you may find the Online and Digital Events Service helpful. Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event:
Connecting People with Teams
Have a look at our blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams
General Teams Notices
- Please note, if you only wish to connect with people using Teams, use the "Meet now" feature to call them or schedule a meeting using your calendar, you don't need to create a team channel or group chat first.
- From November 30th 2020, Teams will no longer be supported on the Internet Explorer web browser, and you will not be able to access Teams from Internet Explorer. You can use Google Chrome or Microsoft Edge to access Teams instead.
- From July 2021, Skype for Business Online will be decomissioned by Microsoft as all the calling and meetings features of Skype for Business are already available in Microsoft Teams.
- If you prefer to use Yammer for your external collaborations and communications, you can still benefit from seeing what's happening at your Yammer networks via Teams by adding a Yammer page. More info about Yammer in Teams
Limits and Specifications
Microsoft Teams has various limits, specifications and requirements that apply to it.
Microsoft provide up-to-date information on these limits and specifications on their website. This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information.
Help avoid 'Zoom Bombing' of your meetings
The biggest cause of unwelcome disruption to an online meeting or event is because of sharing the link to join the meeting out on social media platforms. This isn't unique to just Zoom, it applies to any online meeting platform allowing anyone with the join link (an invitation) to access the meeting. You must follow these simple steps to avoid unwelcome disruptions (zoombombing) to your events
Please review the University of Edinburgh's policies on Information Security which applies when using Microsoft Teams:
If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:
Microsoft Teams DPIA
A DPIA has been completed by the University on Microsoft Teams and is available through the following link:
University Data Protection policy
You can also review the Universities policy on Data protection:
Adding external guest users in Teams
Please make sure that if you're adding external guest users to a Team that you inform them that their contact email address will be added to our company address book and they can opt-out of this if they wish. If the guest wishes to opt-out then you must raise a request to IS Helpline with the email address of your guest to be hidden from the University address book.
Recording Online and Digital Events
Please read the following privacy notices on recording online and digital meetings and events:
Please also read through the information we provide on recording in Microsoft Teams:
Further Privacy Information
You can also review the University's privacy notices, which apply when using Microsoft Teams:
If you have concerns about security, data protection or privacy in Microsoft Teams, please contact IS Helpline
Hints and Tips
For helpful hints & tips about using Teams and discover new features, follow us on Twitter (@UoE_ISApps) and have a look at our previous #TeamsTips tweets:
An example of one of our #TeamsTips:
#TeamsTips For Teams meeting organisers - By default, all your invitees will be added as presenters (meaning they can share content and record). To set your invitees as attendees instead, follow our guidance under "Teams meetings FAQs