Leave and absence options
A table of leave and absence options for staff with links to the relevant documents.
The following table provides information on leave/absence options, with links to relevant policies and guidance.
Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.
Entitlements are pro rata for part time staff.
| Category | Option | Policy |
|---|---|---|
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Adoption/Surrogacy
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Up to 52 weeks leave. Three pay options are available
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Annual Leave & Public Holidays
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Refer to Annual Leave Policy and Conditions of Service
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Attending a Funeral
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Up to 1 day's paid leave
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Bereavement Leave
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Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances
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Blood Donations
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Regular donations must be made in your own time. In the event of a major accident, then time off with pay will be given
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Campaigning for Election to Parliament
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Up to 10 days’ (pro rata) unpaid leave before election date
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Compassionate Leave
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Up to 5 days’ (pro rata) paid leave per rolling year. A further amount of leave may be taken as unpaid.
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Emergency involving dependents
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Up to 10 days paid leave in a rolling year | |
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Emergency situations (eg. Flood, theft)
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Up to 1 days paid leave
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Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery)
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Time off for consultations or any other pre-surgery appointments should be made in your own time or covered by annual leave
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Fertility Treatment/IVF
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Up to 5 days’ (pro rata) paid leave per rolling year during treatment. Up to 2 days (pro rata) leave to provide support for partner during treatment. If additional time off is necessary you should consider using annual leave or unpaid leave.
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Jury Service
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Paid for the duration of the service
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Managing Absence
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Refer to guidance provided in the Absence Management Policy
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Maternity Leave
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Up to 52 weeks leave. Three pay options are available.
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Parental Leave
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Up to 4 weeks unpaid leave per child in one rolling year
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Partner Leave (Formerly Paternity Leave)
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Up to 2 weeks full pay
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Personal Health and Welfare Appointments
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Reasonable time off if unable to get doctor, dental, etc., appointments outwith working hours
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Police Statement
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Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours
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Representing the University/Country
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Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events
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Shared Parental Leave
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Share up to 50 weeks leave
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Sickness and Absence
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Refer to Absence Management Policy
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TA/Volunteer Reserve Forces
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Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training. If mobilised time off is unpaid.
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Unpaid Extended Leave
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Unpaid leave may be granted and will be determined by the circumstances of the situation. Managers should consult with their HR Advisor before confirming the leave.
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Voluntary Public Service/Leave for Public Duties
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Up to 12 days’ (pro rata) paid leave per rolling year
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Volunteering Activities
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The University’s A Day to Make a Difference entitles every staff member to an additional day of paid leave to volunteer for a charity, organisation or other good cause.
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Witness at Court
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Paid leave as required by the Court service
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