Human Resources

Leave and absence options

A table of leave and absence options for staff with links to the relevant documents.

The following table provides information on leave/absence options, with links to relevant policies and guidance.

Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.

Entitlements are pro rata for part time staff.

 
Category Option Policy

 

Adoption/Surrogacy

 

 

Up to 52 weeks leave. Three pay options are available

 

 

Annual Leave & Public Holidays

 

 

Refer to Annual Leave Policy and Conditions of Service

 

 

Attending a Funeral

 

 

Up to 1 day's paid leave

 

 

Bereavement Leave

 

 

Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances

 

 

Blood Donations

 

 

Regular donations must be made in your own time.  In the event of a major accident, then time off with pay will be given

 

 

Campaigning for Election to Parliament

 

 

Up to 10 days’ (pro rata) unpaid leave before election date

 

 

Compassionate Leave

 

 

Up to 5 days’ (pro rata) paid leave per rolling year.  A further amount of leave may be taken as unpaid.

 

 

Emergency involving dependents

 

Up to 10 days paid leave in a rolling year

 

Emergency situations (eg. Flood, theft)

 

 

Up to 1 days paid leave

 

 

Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery)

 

 

Time off for consultations or any other pre-surgery appointments should be made in your own time or covered by annual leave

 

 

Fertility Treatment/IVF

 

 

Up to 5 days’ (pro rata) paid leave per rolling year during treatment.  Up to 2 days (pro rata) leave to provide support for partner during treatment.  If additional time off is necessary you should consider using annual leave or unpaid leave.

 

 

Jury Service

 

 

Paid for the duration of the service

 

 

Managing Absence

 

 

Refer to guidance provided in the Absence Management Policy

 

 

Maternity Leave

 

 

Up to 52 weeks leave.  Three pay options are available.

 

 

Parental Leave

 

 

Up to 4 weeks unpaid leave per child in one rolling year

 

 

Partner Leave

(Formerly Paternity Leave)

 

 

Up to 2 weeks full pay

 

 

Personal Health and Welfare Appointments

 

 

Reasonable time off if unable to get doctor, dental, etc., appointments outwith working hours

 

 

Police Statement

 

 

Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours

 

 

Representing the University/Country

 

 

Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events

 

 

Shared Parental Leave

 

 

Share up to 50 weeks leave

 

 

Sickness and Absence

 

 

Refer to Absence Management Policy

 

 

TA/Volunteer Reserve Forces

 

 

Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training.  If mobilised time off is unpaid.

 

 

Unpaid Extended Leave

 

 

Unpaid leave may be granted and will be determined by the circumstances of the situation.  Managers should consult with their HR Advisor before confirming the leave.

 

 

Voluntary Public Service/Leave for Public Duties

 

 

Up to 12 days’ (pro rata) paid leave per rolling year

 

 

Volunteering Activities

 

 

Up to 1 day’s paid leave during a rolling year

 

 

Witness at Court

 

 

Paid leave as required by the Court service

 

 

Related Links

Caring for Carers

Maternity leave toolkit