Human Resources

Leave and absence options

A table of leave and absence options for staff with links to the relevant documents.

The following table provides information on leave/absence options, with links to relevant policies and guidance.

Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.

Entitlements are pro rata for part time staff.

Category Option Policy





Up to 52 weeks leave. Three pay options are available



Annual Leave & Public Holidays



Refer to Annual Leave Policy and Conditions of Service


Conditions of service 


Attending a Funeral



Up to 1 day's paid leave



Bereavement Leave



Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances



Blood Donations



Regular donations must be made in your own time.  In the event of a major accident, then time off with pay will be given



Campaigning for Election to Parliament



Up to 10 days’ (pro rata) unpaid leave before election date



Compassionate Leave



Up to 5 days’ (pro rata) paid leave per rolling year.  A further amount of leave may be taken as unpaid.



Emergency involving dependents


Up to 10 days paid leave in a rolling year


Emergency situations (eg. Flood, theft)



Up to 1 days paid leave



Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery)



Time off for consultations or any other pre-surgery appointments should be made in your own time or covered by annual leave



Fertility Treatment/IVF



Up to 5 days’ (pro rata) paid leave per rolling year during treatment.  Up to 2 days (pro rata) leave to provide support for partner during treatment.  If additional time off is necessary you should consider using annual leave or unpaid leave.



Jury Service



Paid for the duration of the service



Managing Absence



Refer to guidance provided in the Absence Management Policy



Maternity Leave



Up to 52 weeks leave.  Three pay options are available.


Parental Bereavement Leave  Up to 10 days’ paid leave (pro-rata) for the loss of your child up to the age of 18 years. The leave can be taken in one block of two weeks, or two separate weeks, within 56 weeks of the date of death


Parental Leave



Up to 4 weeks unpaid leave per child in one rolling year



Partner Leave

(Formerly Paternity Leave)



Up to 2 weeks full pay



Personal Health and Welfare Appointments



Reasonable time off if unable to get doctor, dental, etc., appointments outwith working hours



Police Statement



Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours



Representing the University/Country



Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events



Shared Parental Leave



Share up to 50 weeks leave



Sickness and Absence



Refer to Absence Management Policy



TA/Volunteer Reserve Forces



Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training.  If mobilised time off is unpaid.



Unpaid Extended Leave



Unpaid leave may be granted and will be determined by the circumstances of the situation.  Managers should consult with their HR Advisor before confirming the leave.



Voluntary Public Service/Leave for Public Duties



Up to 12 days’ (pro rata) paid leave per rolling year



Volunteering Activities



The University’s A Day to Make a Difference entitles every staff member to an additional day of paid leave to volunteer for a charity, organisation or other good cause.



Witness at Court



Paid leave as required by the Court service



Related Links

Caring for Carers

Maternity leave toolkit