Leave and absence options
A table of leave and absence options for staff with links to the relevant documents.
The following table provides information on leave/absence options, with links to relevant policies and guidance.
Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.
Entitlements are pro rata for part time staff.
Category | Option | Policy |
---|---|---|
Adoption/Surrogacy
|
Up to 52 weeks leave. Three pay options are available
|
|
Annual Leave & Public Holidays
|
Refer to Annual Leave Policy and Conditions of Service
|
|
Attending a Funeral
|
Up to 1 day's paid leave
|
|
Bereavement Leave
|
Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances
|
|
Blood Donations
|
Regular donations must be made in your own time. In the event of a major accident, then time off with pay will be given
|
|
Campaigning for Election to Parliament
|
Up to 10 days’ (pro rata) unpaid leave before election date
|
|
Compassionate Leave
|
Up to 5 days’ (pro rata) paid leave per rolling year. A further amount of leave may be taken as unpaid.
|
|
Emergency involving dependents
|
Up to 10 days paid leave in a rolling year | |
Emergency situations (eg. Flood, theft)
|
Up to 1 days paid leave
|
|
Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery)
|
Time off for consultations or any other pre-surgery appointments should be made in your own time or covered by annual leave
|
|
Fertility Treatment/IVF
|
Up to 5 days’ (pro rata) paid leave per rolling year during treatment. Up to 2 days (pro rata) leave to provide support for partner during treatment. If additional time off is necessary you should consider using annual leave or unpaid leave.
|
|
Jury Service
|
Paid for the duration of the service
|
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Managing Absence
|
Refer to guidance provided in the Absence Management Policy
|
|
Maternity Leave
|
Up to 52 weeks leave. Three pay options are available.
|
|
Parental Leave
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Up to 4 weeks unpaid leave per child in one rolling year
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|
Partner Leave (Formerly Paternity Leave)
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Up to 2 weeks full pay
|
|
Personal Health and Welfare Appointments
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Reasonable time off if unable to get doctor, dental, etc., appointments outwith working hours
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|
Police Statement
|
Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours
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Representing the University/Country
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Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events
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Shared Parental Leave
|
Share up to 50 weeks leave
|
|
Sickness and Absence
|
Refer to Absence Management Policy
|
|
TA/Volunteer Reserve Forces
|
Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training. If mobilised time off is unpaid.
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|
Unpaid Extended Leave
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Unpaid leave may be granted and will be determined by the circumstances of the situation. Managers should consult with their HR Advisor before confirming the leave.
|
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Voluntary Public Service/Leave for Public Duties
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Up to 12 days’ (pro rata) paid leave per rolling year
|
|
Volunteering Activities
|
Up to 1 day’s paid leave during a rolling year
|
|
Witness at Court
|
Paid leave as required by the Court service
|
Related Links
Caring for Carers