Leave and absence options
A table of leave and absence options for staff with links to the relevant documents.
The following table provides information on leave/absence options, with links to relevant policies and guidance.
Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.
Entitlements are pro rata for part time staff.
| Category | Option | Policy |
|---|---|---|
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Adoption/Surrogacy
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Up to 52 weeks leave. Three pay options are available
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Annual Leave & Public Holidays
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Refer to Annual Leave Policy and Conditions of Service
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Attending a Funeral
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Up to 1 day's paid leave
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Bereavement Leave
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Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances
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Blood Donations
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Regular donations must be made in your own time. In the event of a major accident, then time off with pay will be given
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Campaigning for Election to Parliament
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Up to 10 days’ (pro rata) unpaid leave before election date
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Compassionate Leave
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Up to 5 days’ (pro rata) paid leave per rolling year. A further amount of leave may be taken as unpaid.
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Emergency involving dependents
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Up to 10 days paid leave in a rolling year | |
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Emergency situations (eg. Flood, theft)
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Up to 1 days paid leave
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Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery)
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Time off for consultations or any other pre-surgery appointments should be made in your own time or covered by annual leave
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Fertility Treatment/IVF
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Up to 5 days’ (pro rata) paid leave per rolling year during treatment. Up to 2 days (pro rata) leave to provide support for partner during treatment. If additional time off is necessary you should consider using annual leave or unpaid leave.
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Jury Service
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Paid for the duration of the service
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Managing Absence
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Refer to guidance provided in the Absence Management Policy
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Maternity Leave
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Up to 52 weeks leave. Three pay options are available.
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| Parental Bereavement Leave | Up to 10 days’ paid leave (pro-rata) for the loss of your child up to the age of 18 years. The leave can be taken in one block of two weeks, or two separate weeks, within 56 weeks of the date of death | |
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Parental Leave
|
Up to 4 weeks unpaid leave per child in one rolling year
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Partner Leave (Formerly Paternity Leave)
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Up to 2 weeks full pay
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Personal Health and Welfare Appointments
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Reasonable time off if unable to get doctor, dental, etc., appointments outwith working hours
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Police Statement
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Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours
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Representing the University/Country
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Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events
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Shared Parental Leave
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Share up to 50 weeks leave
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Sickness and Absence
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Refer to Absence Management Policy
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TA/Volunteer Reserve Forces
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Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training. If mobilised time off is unpaid.
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Unpaid Extended Leave
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Unpaid leave may be granted and will be determined by the circumstances of the situation. Managers should consult with their HR Advisor before confirming the leave.
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Voluntary Public Service/Leave for Public Duties
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Up to 12 days’ (pro rata) paid leave per rolling year
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Volunteering Activities
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The University’s A Day to Make a Difference entitles every staff member to an additional day of paid leave to volunteer for a charity, organisation or other good cause.
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Witness at Court
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Paid leave as required by the Court service
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