Leave and absence options
A table of leave and absence options for staff with links to the relevant documents.
The following table provides information on leave/absence options, with links to relevant policies and guidance.
Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.
Entitlements are pro rata for part time staff.
|Adoption/Surrogacy||Up to 52 weeks leave. Three pay options are available|
|Annual Leave & Public Holidays||Refer to Annual Leave Policy and Conditions of Service|
|Attending a Funeral||Up to 1 day's paid leave|
|Bereavement Leave||Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances|
|Blood Donations||Regular donations must be made in your own time. In the event of a major accident, then time off with pay will be given|
|Campaigning for Election to Parliament||Up to 10 days’ (pro rata) unpaid leave before election date|
|Compassionate Leave||Up to 5 days’ (pro rata) paid leave per rolling year. A further amount of leave may be taken as unpaid|
|Emergency involving dependents||Up to 10 days paid leave in a rolling year|
|Emergency situations (eg. Flood, theft)||Up to 1 days paid leave|
|Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery)||Time off for consultations or any other pre-surgery appointments, should be made in your own time or covered by annual leave|
|Fertility Treatment/IVF||Up to 5 days’ (pro rata) paid leave per rolling year during treatment. Up to 2 days (pro rata) leave to provide support for partner during treatment, If additional time off is necessary you should consider using annual leave or unpaid leave|
|Jury Service||Paid for the duration of the service|
|Managing Absence||Refer to guidance provided in the Absence Management Policy|
|Maternity Leave||Up to 52 weeks leave. Three pay options are available|
|Parental Leave||Up to 4 weeks unpaid leave per child in one rolling year|
(Formally Paternity Leave)
|Up to 2 weeks full pay|
|Personal Health and Welfare Appointments||Reasonable time off if unable to get doctor, dental etc. appointments outwith working hours|
|Police Statement||Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours|
|Representing the University/Country||Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events|
|Shared Parental Leave||Share up to 50 weeks leave|
|Sickness and Absence||Refer to Absence Management Policy|
|TA/Volunteer Reserve Forces||Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training. If mobilised time off is unpaid|
|Unpaid Extended Leave||Unpaid leave may be granted and will be determined by the circumstances of the situation. Managers should consult with their HR Advisor before confirming the leave|
|Voluntary Public Service/Leave for Public Duties||Up to 12 days’ (pro rata) paid leave per rolling year|
|Volunteering Activities||Up to 1 day’s paid leave during a rolling year|
|Witness at Court||Paid leave as required by the Court service|
Caring for Carers