Human Resources

Leave and absence options

A table of leave and absence options for staff with links to the relevant documents.

The following table provides information on leave/absence options, with links to relevant policies and guidance.

Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.

Entitlements are pro rata for part time staff.

Table of Leave/Absence Options
Category Option Policy
Adoption/Surrogacy Up to 52 weeks leave. Three pay options are available
Annual Leave & Public Holidays Refer to Annual Leave Policy and Conditions of Service
Attending a Funeral Up to 1 day's paid leave
Bereavement Leave Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances
Blood Donations Regular donations must be made in your own time.  In the event of a major accident, then time off with pay will be given
Campaigning for Election to Parliament Up to 10 days’ (pro rata) unpaid leave before election date
Compassionate Leave Up to 5 days’ (pro rata) paid leave per rolling year.  A further amount of leave may be taken as unpaid
Emergency involving dependents Up to 10 days paid leave in a rolling year
Emergency situations (eg. Flood, theft) Up to 1 days paid leave
Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery) Time off for consultations or any other pre-surgery appointments, should be made in your own time or covered by annual leave
Fertility Treatment/IVF Up to 5 days’ (pro rata) paid leave per rolling year during treatment.  Up to 2 days (pro rata) leave to provide support for partner during treatment,  If additional time off is necessary you should consider using annual leave or unpaid leave
Jury Service Paid for the duration of the service
Managing Absence Refer to guidance provided in the Absence Management Policy
Maternity Leave Up to 52 weeks leave.  Three pay options are available
Parental Leave Up to 4 weeks unpaid leave per child in one rolling year

Partner Leave

(Formally Paternity Leave)

Up to 2 weeks full pay
Personal Health and Welfare Appointments Reasonable time off if unable to get doctor, dental etc. appointments outwith working hours
Police Statement Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours
Representing the University/Country Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events
Shared Parental Leave Share up to 50 weeks leave
Sickness and Absence Refer to Absence Management Policy
TA/Volunteer Reserve Forces Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training.  If mobilised time off is unpaid
Unpaid Extended Leave Unpaid leave may be granted and will be determined by the circumstances of the situation.  Managers should consult with their HR Advisor before confirming the leave
Voluntary Public Service/Leave for Public Duties Up to 12 days’ (pro rata) paid leave per rolling year
Volunteering Activities Up to 1 day’s paid leave during a rolling year
Witness at Court Paid leave as required by the Court service

Related Links

Caring for Carers

Maternity leave toolkit