Leave and absence options
A table of leave and absence options for staff with links to the relevant documents.
The following table provides information on leave/absence options, with links to relevant policies and guidance.
Some may be paid/unpaid/annual leave or combination thereof; and some also may be subject to eligibility/qualifying periods, therefore the full policy should be referred to for actual details.
Entitlements are pro rata for part time staff.
| Category | Option | Policy |
|---|---|---|
| Adoption/Surrogacy | Up to 52 weeks leave. Three pay options are available | |
| Annual Leave & Public Holidays | Refer to Annual Leave Policy and Conditions of Service | |
| Attending a Funeral | Up to 1 day's paid leave | |
| Bereavement Leave | Up to 10 days’ (pro rata) paid leave for loss of immediate family member. Up to 5 days’ (pro rata) paid leave in other circumstances | |
| Blood Donations | Regular donations must be made in your own time. In the event of a major accident, then time off with pay will be given | |
| Campaigning for Election to Parliament | Up to 10 days’ (pro rata) unpaid leave before election date | |
| Compassionate Leave | Up to 5 days’ (pro rata) paid leave per rolling year. A further amount of leave may be taken as unpaid | |
| Emergency involving dependents | Up to 10 days paid leave in a rolling year | |
| Emergency situations (eg. Flood, theft) | Up to 1 days paid leave | |
| Elective Procedures (eg. Laser eye surgery, inguinal hernia surgery) | Time off for consultations or any other pre-surgery appointments, should be made in your own time or covered by annual leave | |
| Fertility Treatment/IVF | Up to 5 days’ (pro rata) paid leave per rolling year during treatment. Up to 2 days (pro rata) leave to provide support for partner during treatment, If additional time off is necessary you should consider using annual leave or unpaid leave | |
| Jury Service | Paid for the duration of the service | |
| Managing Absence | Refer to guidance provided in the Absence Management Policy | |
| Maternity Leave | Up to 52 weeks leave. Three pay options are available | |
| Parental Leave | Up to 4 weeks unpaid leave per child in one rolling year | |
|
Partner Leave (Formally Paternity Leave) |
Up to 2 weeks full pay | |
| Personal Health and Welfare Appointments | Reasonable time off if unable to get doctor, dental etc. appointments outwith working hours | |
| Police Statement | Up to 1 day’s paid time off for the appointment if it can’t be made outside your normal working hours | |
| Representing the University/Country | Annual leave should be used in the first instance with up to 10 days’ (pro rata) unpaid leave available for high profile events | |
| Shared Parental Leave | Share up to 50 weeks leave | |
| Sickness and Absence | Refer to Absence Management Policy | |
| TA/Volunteer Reserve Forces | Up to 5 days (pro rata) paid and 5 days (pro rata) unpaid time off for training. If mobilised time off is unpaid | |
| Unpaid Extended Leave | Unpaid leave may be granted and will be determined by the circumstances of the situation. Managers should consult with their HR Advisor before confirming the leave | |
| Voluntary Public Service/Leave for Public Duties | Up to 12 days’ (pro rata) paid leave per rolling year | |
| Volunteering Activities | Up to 1 day’s paid leave during a rolling year | |
| Witness at Court | Paid leave as required by the Court service |
