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Applicant Privacy Notice

Our Applicant Privacy Statement explains how we use we use your personal information.

How we use your information

This ‘privacy notice’ explains how the University uses your personal information, how long we keep it for and if we share it with third parties.

We use the information you provide in your application to manage the recruitment process, to assess your suitability for employment, and, for successful applicants, to enter into a contract of employment.

The information you give us will not be shared with other organisations, except where they are party to the recruitment process (for example, the NHS).

The information you provide on the ‘Equal Opportunities Monitoring’ section of the Application Form will be used for equality and diversity monitoring. It is not shared with anyone involved in the selection process.

During the recruitment process, we may collect and share additional data to ensure we are complying with our legal obligations, for example, to check your right to work in the UK and for some roles, to carry out a criminal records check. We may also request references from your referees, where you have given us permission to contact them.

If you are successful, the information you provide will form the basis of your employee record and you will then be provided with the University’s Staff Privacy Notice.

We will keep your personal data for no longer than is necessary. More detail on how long we keep different types of information can be found in the HR Retention Schedule below.

We do not use profiling or automated decision-making processes. This means that people are involved in every decision about you.

This privacy notice is continued at: edin.ac/privacy